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EXISTING CNC CUPE Employees:
Employment Status Full Time Employment Type Leave Replacement Job Summary
Under the direction of the Education Council Chair, this position primarily provides confidential administrative support to Education Council (EDCO) and its supporting subcommittees. In addition, this role may provide administrative assistance to staff and faculty engaged in work within the Centre for Teaching and Learning (CTL).
Specific Duties
- Provides confidential administrative support to EDCO and applicable sub-committee(s), including but not limited to: scheduling and coordinating meetings; compiling and distributing agenda packages and supporting documents; attending, recording, transcribing, distributing minutes of meetings.
- Receive, file and maintain comprehensive files, minutes and lists related to all aspects of Education Council and subcommittee business.
- Prepare a variety of correspondence.
- Liaise with external organizations, institutions and individuals on behalf of EDCO and applicable subcommittees.
- Liaise and provide guidance to faculty, staff, and students regarding EDCO and EDCO committees’ policies and processes.
- Maintain and update information on the CNC website for EDCO.
- Prepare and process appropriate paper work related to travel.
- Provide administrative support to CTL, including but not limited to: meeting coordination and minutes; purchasing cards reconciliation; records management; and completion of paperwork for other CNC departments (i.e. Human Resources, Finance and Purchasing), as required.
- Provide faculty and staff with resources, materials, and information as required.
- Liaise with other college departments and campuses for collecting and synthesizing documents.
- You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners.
- You will promote a positive work atmosphere by interacting and communicating in a professional manner that demonstrates mutual respect with students and colleagues.
- Other duties as assigned by EDCO Chair, Dean of Teaching & Learning, or designate.
Skills & Qualifications
- Recognized two (2 ) year diploma in Applied Business Technology or Business Administration.
- 3 years or more Experience in an administrative support position, or an equivalent combination of education and experience.
- Advanced skills in taking and transcribing minutes of meetings.
- Minimum keyboarding speed of 50 wpm, with attention to detail.
- Proficient in word processing, spreadsheets, data bases, and presentation graphics in MS Office Suite products.
- Demonstrated ability in using and troubleshooting online meeting technology.
- Strong written and verbal communication skills are essential.
- High-level interpersonal skills with attention to the professional nature of administrative work.
- Ability to work with mínimal supervision and prioritize workload.
- Demonstrated time management skills.
- General knowledge of the College organizational structure, departmental functions, and related policies and procedures, preferred.
- Ability to relate well and work effectively with faculty, students, staff and the public.
- Ability to adapt to changing priorities and timelines.
Band F Grade NA Salary $53,166 per year Location Prince George CNC Campus Prince George Province BC Country Canada Department Centre for Teaching & Learning
Posting Detail Information
**Posting Number**
- 22-154SP**Employee Group**
- Operational**Desired Start Date**
- 01/23/2023**Position end date (if temporary or seasonal)**
- 01/31/2023**Additional Appointment Details**
**Number of Hours per week**
- 35**Posting Competition Status**
- Accepting Applications**Open Date**
- 01/11/2023**Screening/Close Date**
- 01/18/2023**Remain Open Until Filled**
- No**Special Instruction/Details to Applicant