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Admin Assistant

1 month ago

Langley, Canada Trinity Western University Full time

**Position Purpose and Summary**

This position assists the Head Coach of the men’s volleyball team in the daily and annual functioning/administration of the Program. Provide assistance to the overall development of the student athlete into a “Complete Champion” in the areas of athletics, academic, spiritual and personal leadership. Serves and enhances the Complete Champion Approach. Provides support to Spartan Athletics Fundraising efforts through donor relations and events.

**Key Areas of Accountability**
- ** Team Support & Administration**: Assist in day-to-day details of the men’s volleyball program. This includes checking eligibility sheets, SOIS data entry, SRQ testing and results monitoring. Assist with arranging flights, ground transportation, meal money and hotel accommodations as well as any additional bookings that needs to be done - facilities for practices, meetings, matches and clinics. May also provide support surrounding the student athlete - this includes academic and financial assistance (tutoring, enrolment, counselling, or other student life needs).
- ** Collaborative Partnership Building**: Assist the coaches with developing alumni relations and communications. This may involve working with appropriate departments (e.g. Alumni and Community Engagement, Marketing and Communications), other Head Coaches and other Assistant Coaches. Establish and maintain team guidelines, expectations and rule of conduct for the student athlete program, as well as complying with University guidelines and standards.
- ** Community Programs and Special Events**: Assist the coaches in developing and maintaining ties to the local community and create opportunities for student athletes to deliver outreach programs. Develop, promote, and organize special events (alumni reunions, tournaments).
- ** Donor Relations**: Manage the donor development and alumni campaigns. Communicate and follow up with donors, send thank-you gifts, cards, and other forms of appreciation. Send newsletters and team updates. Manager TWU Club Tournaments and Spartan Foundation luncheon participation and working to increase tables and tickets sold through promotional work. Manage CHIMP Men’s Volleyball account activity.

**The Person**

**S**kills and Abilities**

Demonstrate skills and knowledge in organization, an ability to work easily with students, parents, head coach, faculty, staff, administration, and members of the media with excellent communication skills.

**Personal**

Driven and inspired by the idea of positively impacting the various marketplaces of life through the development of godly Christian leaders by serving the Trinity Western University community.

A dedicated and mature evangelical Christian with an earnest desire to serve in family, church, work, and community. Affirm and support TWU’s mission, values, Statement of Faith, and Community Covenant. Strength of character and reputation, integrity, focused. A winsome personality with a positive and friendly attitude.

**Servant-Leader Way of Life**: Act in a manner that exemplifies Jesus Christ in all on and off-campus contacts thereby living out the servant leadership mission of the university and contributing effectively towards achieving the institutional and Kingdom goals of the organization.

**Key Internal Interactions**

**Reports**:None

**Reports to**:Head Coach, Men’s Volleyball

**Standards & Requirements**

**Education**: Bachelor’s degree and previous experience in related field is considered an asset.

**Experience**:

- Working with budgets, booking travel arrangements and general administration is required.
- An understanding of the sport of volleyball is considered an asset.
- Duties and responsibilities that do not constitute a major change may be added, deleted or changed at anytime at the discretion of the supervisor either orally or in writing._

**Benefits Of Working at TWU**
- A comprehensive benefits package which includes extended health, dental, and insurance and an RRSP matching program.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- Tuition Benefit for TWU undergraduate and graduate level courses to enhance knowledge and professional competency.
- Torch tuition scholarship for dependents of eligible employees attending TWU.
- Free access to TWU’s fitness/gym facilities and the Norma Marion Alloway Library.
- Discounts and perks for the on-site Trinity Western Outfitters bookstore and cafeterias, as well as shops and restaurants in Fort Langley.
- Wellness benefits (i.e., counselling, sick days, personal days, and reimbursement for annual wellness/recreation related purchases).
- Free recreational equipment rentals (e.g., paddle boards, snowshoes, kayaks, etc.).
- Free employee parking on campus.
- Special community events throughout the year.
- A positive Christian fellowship environment.- Trinity Western University is located on the traditional ancestral territory of the Sto:lo peopl

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