Manager, Procurement

2 weeks ago


Montréal, Canada National Film Board of Canada Full time

Posted: Jan 25, 2023 Closing date of the competition: Feb 08, 2023
**Location**: Montreal **Flexibility Profile**: Mostly Remote **Salary Range**: 11 - $90,467 to $116,813 **Position Status**: Continuous - Full-time **Position Number**: 00285808 **Division**: Finance and Administration **Department**: Finance & Administration **Union Category**: PIPSCAre you passionate about great storytelling, about exploring the issues that matter, about pushing the boundaries in new audiovisual experiences? So are we. As Canada’s public producer and distributor, the National Film Board has been telling the country’s stories and pioneering breakthroughs in virtually every field of audiovisual content since 1939. But to do this, we need a team that truly reflects the richness and diversity of Canada. If you’d like to be a part of this team—and part of the NFB’s incredible legacy—we’d love to hear from you.
**SUMMARY OF DUTIES**
Manages all Procurement operations and activities. Participates in the development of procurement planning strategies and objectives for the NFB. Brings hands-on experience, knowledge and business acumen to the procurement process in the areas of planning, strategy development, and contract formation and management. Contributes to the development and implementation of internal policies and government procurement.
**MAJOR RESPONSIBILITIES**
- Applies expert knowledge of all government procurement norms and regulations to evaluate specific cases and advise the NFB on obtaining exemptions due to the specific nature of its mandate (production and distribution).
- Plays a key role in the strategic development of the NFB’s five-year investment plan and in the development of technology partnerships.
- Develops procurement planning and strategy, including defining detailed requirements, doing background research and market analysis, identifying industry standards and evaluating available contracting options and policy limitations to enable the NFB to make sound, informed decisions on the use of existing contract vehicles or the development of new contracts, standing offers and supply arrangements.
- Focusses on understanding and accurately defining the NFB’s requirements, including for projects requiring cutting-edge technology, through the planning of the procurement process, interviews with key stakeholders, and market research on the goods/services relevant to our requirement. The end result is identification of the most compliant and effective procurement mechanism specific to the individual requirements and in accordance with the applicable procurement policy, process and objectives.
- Develops, reviews and supports request for proposal (RFP) package development, including the development of a project-specific statement of work (SOW). Creates a precise and easily understood SOW and technical specifications, in addition to bid-evaluation criteria that are objective, meaningful and easily measured.
- Defines the basis of payment and the financial components of the RFP, the terms and conditions, and instructions to potential bidders. Responds to questions posed by potential bidders during the solicitation period.
- Advises on and supports the development of customized instructions, evaluation grids and matrices to enable the bid-evaluation committee/team and ensure that all bids are evaluated equitably.
- Provides advisory and recording services during the evaluation of proposals and a written Report of the Outcomes to document decisions made by the bid-evaluation committee/team and the rationale for scores received by bidders. When necessary, prepares for debriefing of unsuccessful bidders.
- Acts as the NFB’s Procurement key point-of-contact with other government departments, such as PWGSC and SSC, and guides them in fulfilling purchasing requests for the NFB.
- Acts as the NFB Indigenous procurement key point-of-contact with Indigenous Services Canada and actively works with NFB staff involved in the procurement process to direct 5% of the NFB’s procurement activities toward Indigenous suppliers, to meet the government’s commitment.
- Provides procurement-related consulting, training and support services to enable our staff to respect the Government of Canada’s contracting and procurement legislative, regulatory and policy-governance framework.
- Monitors compliance with procurement norms and communicates any irregularities to the Director General, Finance and Administration; acts as a procurement approver in cases of trusteeship.
- Leads negotiations with suppliers for major contracts.
- Tracks and monitors project procurement milestones to ensure on-time deliverables meet project requirements; works together with internal and external stakeholders when issues arise.
- Provides advice and guidance to management on contract-related issues.
- Provides advice and counsel for senior management on procurement operations.
- Continuously looks for ways to standardize and improve pro


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