Administrative Assistant

2 weeks ago


Coquitlam, Canada New Wave Earthworks & Landscaping Ltd. Full time

We are looking for an experienced and qualified professional for the Administrative Officer position, who covers both the administration and bookkeeping functions of our business. Main duties include. But not limit to:

- Schedule and confirm appointments and meetings and work schedules, internally and externally
- Coordinate with the nurseries to search for plants that meet Landscape Architecture’s requirements.
- Prepare bidding documents
- Order office supplies and maintain these inventory
- Answer telephone and electronic enquiries and relay telephone calls and messages
- Set up and maintain manual and computerized information filing systems
- Establish and fine-tune office procedures
- Greet visitors/clients, ascertain nature of business and direct visitors to appropriate person/team
- Record and prepare minutes of meetings
- Arrange travel schedules and make reservations
- Keep financial records and establish, maintain and balance various accounts using QuickBooks Desktop.
- Prepare invoices and manage payments
- Post journal entries and reconcile accounts, prepare trial balance of books, maintain general ledgers and prepare financial statements
- Calculate and prepare cheques/direct deposits/electronic transfers for payrolls and for utility, tax and other bills
- Complete and submit tax and payroll remittance forms, workers' compensation forms, pension contribution forms and other government document
- Prepare other statistical, financial and accounting reports.

**Salary**: $24.00-$26.00 per hour

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Coquitlam, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Bookkeeping: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: One location



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