Specialist, Legal Operations

2 weeks ago

Ottawa, Canada Borden Ladner Gervais LLP Full time

We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.

We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at


Purpose of Role

In this role, the Specialist, Legal Operations will be an integral member of a dynamic and innovative client service team comprised of lawyers, clerks, and legal support staff. As a Specialist, you will have the opportunity to cultivate your skills as part of our successful Intellectual Property Group, within Canada’s premier full-service law firm.

Right from the start, you will work hand in hand with a supportive team focused on providing you with meaningful opportunities to tailor your career path in order to reach your full potential.

Key Responsibilities
- The Specialist, Legal Operations is expected to maintain a high level of practice specific knowledge.
- The key responsibilities of this role are:
Operational Excellence

Working closely with the Intellectual Property Practice Group and various key stakeholders:
- Acts as a primary contact (with IP key client Coordinators) for the intake of new matters for the IP key client portfolio- Reviews and assesses each new IP key client matter and provides responsible lawyer(s) with key matter details including estimate of time commitment and urgency of matter as well as matter/client specific requirements- Manages the recording, docketing and coordination of all IP key client deadlines including liaising with clients/counsel and adjusters on deadlines- Collaborates with Law Clerks, Practice Assistants and Lawyers to manage matters and ensures deadlines are actioned- Develops and maintains a monitoring system for day to day communications and follow up on IP key client matters- Collaborates with the IP key client Lead Partner to develop workflow processes to optimize the case load management- Develops and generates reports of IP key client matter deadlines- Develops and generates reports to provide Lawyers and clients with the status of IP key client matters- Undertakes IP key client workflow current state reviews and develops recommendations for new workflow processes and/or efficiencies- Manages the creation and maintenance of IP key client precedents, procedures and playbooks

The Specialist, Legal Operations will bill their time according to the IP key client agreement and also perform other senior law clerk billable work as required.

Key Competencies
- The key competencies of this role are:

- A minimum of 3 years’ experience with relevant Trademark experience and knowledge of the filing and prosecution of a trademark to registration
- Minimum post-secondary education of a Law Clerk or Paralegal Diploma or equivalent
- Excellent interpersonal and communication skills with ability to work with key stakeholders at all levels of the Firm
- Superior organizational, data management and problem solving skills
- Proven project and time management skills and ability to manage a variety of concurrent projects
- Experience developing work flows an asset
- Advanced computer skills, particularly with the Firm’s preferred technologies
- Experience with Intellectual Property Database platforms an asset
- A team player with a strong work ethic and a desire for continuous improvement

  • Specialist, Legal and Risk

    2 months ago

    Ottawa, Canada The Ottawa Hospital Full time

    **About The Ottawa Hospital**: - Inspired by research and driven by compassion!The Ottawa Hospital (TOH) is one of Canada’s largest learning and research multi-campus hospitals. With more than 1,100 beds and approximately 12,000 staff members, we deliver specialized care to the Eastern Ontario region.- From the compassion of our people to the relentless...

  • Legal Operations Specialist

    2 months ago

    Ottawa, ON, Canada Payroll & Benefits Coordinator | Toronto ON Full time

    Our client is recruiting for a Specialist, Legal Operations with Trademark experience to join their Intellectual Property team. You will be a key member of a dynamic and innovative group of lawyers, clerks and legal support staff, providing the highest level of service to clients, while having the opportunity to cultivate your skills as part of our...

  • Medical Legal Data Specialist

    2 weeks ago

    Ottawa, Canada Canadian Medical Protective Association Full time

    **M**EDICAL** **LEGAL DATA** **SPECIALIST** **CONTRIBUTING TO THE CMPA** Physician Support and Wellness’ (PSW) departmental mission is to foster and champion physician wellbeing, while mitigating medico-legal risk, supporting the delivery of safe medical care, and promoting principles of equity, diversity and inclusion (EDI). Through collaboration with...

  • Medical Legal Data Specialist

    3 days ago

    Ottawa, Ontario, Canada Canadian Medical Protective Association Full time

    MEDICAL LEGAL DATA SPECIALIST**CONTRIBUTING TO THE CMPAPhysician Support and Wellness' (PSW) departmental mission is to foster and champion physician wellbeing, while mitigating medico-legal risk, supporting the delivery of safe medical care, and promoting principles of equity, diversity and inclusion (EDI). Through collaboration with internal and external...

  • Legal Aid Worker

    2 months ago

    Ottawa, Canada Legal Aid Ontario Full time

    Company Bio Legal Aid Ontario employees are committed to making a difference in the lives of our clients. As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law. If you are...

  • Manager, Legal Services

    2 months ago

    Ottawa, Canada Legal Aid Ontario Full time

    Union: Non-Union - Job Number: J0224-0085 - Job Title: Manager, Legal Services (20 months) - Job Type: Contract - Contract Duration: 20 months - City, Province, Country: Ottawa, Ontario, Canada - Job Location: Ottawa - Job Category: Management / Consulting - Job Classification: LM - Role Designation:- Open Positions: 1 - Posting Date: February 9, 2024 -...

  • Functional ServiceNow Legal Service Delivery

    3 weeks ago

    Ottawa, Canada Optovia Full time

    Position: Functional ServiceNow Legal Service Delivery (LSD) SpecialistCompany: OptoviaLanguages: English (Mandatory), French (Nice to have)About Optovia: Founded in 2018, Optovia has quickly established itself as a leader in the PPM and ServiceNow space, known for its client-centric approach and unique innovative capabilities. With substantial growth, we...

  • Functional ServiceNow Legal Service Delivery

    3 weeks ago

    Ottawa, Canada Optovia Full time

    Position: Functional ServiceNow Legal Service Delivery (LSD) Specialist Company: Optovia Languages: English (Mandatory), French (Nice to have) About Optovia: Founded in 2018, Optovia has quickly established itself as a leader in the PPM and ServiceNow space, known for its client-centric approach and unique innovative capabilities. With substantial growth,...

  • Functional ServiceNow Legal Service Delivery

    3 weeks ago

    Ottawa, Canada Optovia Full time

    Position: Functional ServiceNow Legal Service Delivery (LSD) SpecialistCompany: OptoviaLanguages: English (Mandatory), French (Nice to have)About Optovia: Founded in 2018, Optovia has quickly established itself as a leader in the PPM and ServiceNow space, known for its client-centric approach and unique innovative capabilities. With substantial growth, we...

  • Functional ServiceNow Legal Service Delivery

    3 weeks ago

    Ottawa, Canada Optovia Full time

    Position: Functional ServiceNow Legal Service Delivery (LSD) SpecialistCompany: OptoviaLanguages: English (Mandatory), French (Nice to have)About Optovia: Founded in 2018, Optovia has quickly established itself as a leader in the PPM and ServiceNow space, known for its client-centric approach and unique innovative capabilities. With substantial growth, we...

  • Functional ServiceNow Legal Service Delivery

    3 weeks ago

    Ottawa, Canada Optovia Full time

    Position: Functional ServiceNow Legal Service Delivery (LSD) SpecialistCompany: OptoviaLanguages: English (Mandatory), French (Nice to have)About Optovia: Founded in 2018, Optovia has quickly established itself as a leader in the PPM and ServiceNow space, known for its client-centric approach and unique innovative capabilities. With substantial growth, we...

  • Functional ServiceNow Legal Service Delivery

    3 weeks ago

    Ottawa, Canada Optovia Full time

    Position: Functional ServiceNow Legal Service Delivery (LSD) SpecialistCompany: OptoviaLanguages: English (Mandatory), French (Nice to have)About Optovia: Founded in 2018, Optovia has quickly established itself as a leader in the PPM and ServiceNow space, known for its client-centric approach and unique innovative capabilities. With substantial growth, we...

  • Functional ServiceNow Legal Service Delivery

    3 weeks ago

    Ottawa, Canada Optovia Full time

    Position: Functional ServiceNow Legal Service Delivery (LSD) Specialist Company: Optovia Languages: English (Mandatory), French (Nice to have) About Optovia: Founded in 2018, Optovia has quickly established itself as a leader in the PPM and ServiceNow space, known for its client-centric approach and unique innovative capabilities. With substantial growth,...

  • Functional ServiceNow Legal Service Delivery

    3 weeks ago

    Ottawa, Canada Optovia Full time

    Position: Functional ServiceNow Legal Service Delivery (LSD) SpecialistCompany: OptoviaLanguages: English (Mandatory), French (Nice to have)About Optovia: Founded in 2018, Optovia has quickly established itself as a leader in the PPM and ServiceNow space, known for its client-centric approach and unique innovative capabilities. With substantial growth, we...

  • Functional ServiceNow Legal Service Delivery

    3 weeks ago

    Ottawa, Canada Optovia Full time

    Position: Functional ServiceNow Legal Service Delivery (LSD) SpecialistCompany: OptoviaLanguages: English (Mandatory), French (Nice to have)About Optovia: Founded in 2018, Optovia has quickly established itself as a leader in the PPM and ServiceNow space, known for its client-centric approach and unique innovative capabilities. With substantial growth, we...

  • Manager, Legal Services

    2 months ago

    Ottawa, Canada Legal Aid Ontario Full time

    **Company Bio** Legal Aid Ontario employees are committed to making a difference in the lives of our clients. As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law. If...

  • Functional ServiceNow Legal Service Delivery

    3 weeks ago

    Ottawa, ON, Canada Optovia Full time

    Position: Functional ServiceNow Legal Service Delivery (LSD) Specialist Company: Optovia Languages: English (Mandatory), French (Nice to have) About Optovia: Founded in 2018, Optovia has quickly established itself as a leader in the PPM and ServiceNow space, known for its client-centric approach and unique innovative capabilities. With substantial...

  • Functional ServiceNow Legal Service Delivery

    3 weeks ago

    Ottawa, ON, Canada Optovia Full time

    Position: Functional ServiceNow Legal Service Delivery (LSD) Specialist Company: Optovia Languages: English (Mandatory), French (Nice to have) About Optovia: Founded in 2018, Optovia has quickly established itself as a leader in the PPM and ServiceNow space, known for its client-centric approach and unique innovative capabilities. With substantial...

  • Marketing Operations Specialist

    2 days ago

    Ottawa, Canada Corel Full time

    Marketing Operations SpecialistPush the boundaries of tech. In your sweatpants. We’re looking for an experienced Marketing Operations Specialist to help us change the way the world works. Here, you’ll build and manage marketing campaigns across platforms from production, through testing and deployment, to reporting. The top creative and technical minds...

  • Customer Operations Specialist

    2 weeks ago

    Ottawa, Canada March Networks Full time

    **Purpose**: Reporting to the Manager, Customer Operations, the Customer Operations Specialist will assist with the achievement of corporate goals and objectives by acting in a support role for all customer related issues within the Customer Operations Department. The Customer Operations Specialist interfaces internally with all levels and departments in the...