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Reception/office Administrator

4 months ago

Shawnigan Lake, Canada Heavy Metal Marine Ltd. Full time

Heavy Metal Marine is a privately owned marine general contracting company. Heavy Metal Marine has been in business for over 25 years, with extensive experience in marine construction, foundation and bridge installations, with a focus on pile driving and drilling. No matter the project, Heavy Metal rises to the challenge and excels at even the most difficult tasks. Our motto is “if you can DREAM it, we can BUILD it”.

We are seeking a dynamic and organized individual to join our team as Reception/Office Administrator in Malahat, BC. This regular, full time position is scheduled in person Monday to Friday from 7:30am - 4:00pm.

Responsibilities of this role include:

- Reception, answer phone calls and general inquiries, communicate with customers, assist with billet sales orders, schedule couriers and deliveries, book appointments, order supplies
- Assist estimators with tender packages, track tenders, book hotels, compile site binders, request insurance and bond certificates
- Assist with safety program, complete safety paperwork, track and schedule recertification training,
- Miscellaneous office and administrative support as needed

Qualifications:

- Minimum one year office experience
- Experience with Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat
- Able to multi-task, be flexible and organized
- Able to work in a fast-paced environment
- Excellent time management skills, ability to meet deadlines
- Motivated, proactive and a self-starter
- Skilled in preparing documents and reports
- Work as part of a team, and carry out the duties of the position with independence
- Excellent interpersonal communication skills, ability to maintain good working relationships with customers and colleagues
- Located in Langford or Cowichan Valley, BC.
- Minimum one year construction experience
- Certificate in Office Administration, or equivalent an asset
- Safety designation an asset

**Salary**: $18.00-$25.00 per hour

**Benefits**:

- Extended health care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Shawnigan Lake, BC V0R 2W3: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Shift availability:

- Day Shift (required)

Work Location: In person