Executive Assistant

4 weeks ago

Toronto, Canada THE EMPIRE LIFE INS. CO Full time

**Executive Assistant**

**Why you’ll love this role**:
The Executive Assistant provides support and manages the administrative functions. The incumbent is guided by defined procedural constraints and works under the broad supervision of a Senior/Executive Vice President.

**What you’ll be working on**:
- Administer and ensure regular updates are provided for projects and processes on an on-going and ad hoc basis within the functional area- Provides support to specific members of the functional area to assist in the achievement of goals, objectives, and efficient operations- Ensures the effective communication of information to key internal stakeholders- Assemble and analyze highly confidential information from multiple sources, and prepare reports, agendas, communications, presentations and other documentation- Collaborate with project leads for status of work/projects; provide status updates to Senior Management- Coordinate account reconciliation including review of expense claims and ensure payment of invoices- Act as the first line of support for internal and external stakeholders; coordinate, prioritize and respond to mail, telephone and electronic enquiries and/or forward to the appropriate person or department- Manage schedule priorities through effective calendar management; coordinate internal and external meetings; manage travel booking and meeting arrangement logistics- Organize and maintain electronic and/or paper file management retrieval systems- Perform transcription duties of a confidential, sensitive, and/or technical nature- May administer, coordinate or support various programs and projects within the business unit

**What you’ll need to have**:
- 5+ years progressive experience managing the activity and schedules at the Senior Executive level- Experience communicating with a broad range of individuals in all levels of the organization- Advanced knowledge of word processing, spreadsheets, databases, and presentation software- Familiarity with various document management processes depending on functional area supported
- Completion of a community college diploma in business administration- Well-developed communication, negotiation and influence skills- Ability to think logically, analyze and solve problems- Clear writing, keyboarding, editing and proof-reading skills-
- Ability to organize/schedule both people and information- Tact, diplomacy and the ability to handle confidential information with a high level of discretion- Ability to develop and maintain effective working relationships

Working Conditions- Office environment- Frequent interruptions- Prolonged periods of sitting while using a computer and/or telephone- Prolonged repetitive actions (i.e. keyboarding, transcription)- Overtime and business hours may vary based on service requirements

**Beyond the salary**:
For regular full-time positions, Empire Life offers a competitive salary and comprehensive benefits package including:
- Benefits plan- Pension plan- Social club- Learning & development- Current career opportunities- Career choices

**Get to know us**:
We’re one of the top 10 life insurance companies in Canada and offer an environment that encourages the pursuit of personal and professional success. At the heart of that success is our focus on customers; we provide protection and financial security for Canadians—with a personal touch.

We acknowledge and reward talent, and support our employees in achieving and exceeding individual and organizational goals. Our goal is to make Empire Life a great place to work, learn and grow, where people can be their true selves, feel they belong and have equal opportunity for growth in their careers. We’re also committed to supporting an inclusive workplace that values diversity.

If you’re looking for an exciting opportunity and the chance to build a career in an innovative and dynamic organization, submit your resume by clicking on Apply.

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