Administrative Assistant
2 weeks ago
As a Christian humanitarian organization, Siloam Mission connects the community in order to alleviate hardships and provide opportunities for change for those affected by poverty and homelessness.
Building a community of hope since 1987, we would like to invite you to join our journey. Siloam Mission is currently seeking for permanent full-time Administrative Assistant.
This position is responsible for providing a wide range of administrative and executive-level support tasks. The incumbent will also be responsible for preparing reports, research and support on the projects as required by the departments.
KEY DUTIES & RESPONSIBILITIES
Aid the Executive Team in arranging appointments and meetings with internal and external stakeholders and updating the appropriate calendars;
Develop and maintain department/program operation manuals for the organization;
Organizing and coordinating internal and external training;
Record and track staff training requirements;
Record, transcribe and distribute meeting minutes;
Work collaboratively with other departments and across functions within Siloam Mission;
Provide information and general support to visitors as well as conduct tours as required;
Develop and maintain a well-organized filing system for easy reference and retrieval of information;
Other related duties as assigned.
EDUCATION & EXPERIENCE
Diploma or Certificate in Office Administration or equivalent;
Minimum 3 years of experience administrative assistant experience in a fast-paced multitasked environment.
KNOWLEDGE/SKILLS/BEHAVIOURS
Outstanding attention to detail and organizational skills;
Exceptional written and verbal communication skills;
Ability to work independently with mínimal supervision;
Ability to interact well with others with a high level of professionalism and the ability to handle confidential information;
Good knowledge of Microsoft Applications and other related software or systems;
Must have exceptional organizational and time management skills;
Must be a critical thinker with excellent problem-solving skills;
Has the ability to build a positive working relationship;
Experience and knowledge in the non-profit social services sector is an asset.
RELATIONSHIP
This position reports to the Executive Assistant.
WORKING CONDITIONS
**Hours of work**: Monday - Friday 8:00 am - 4:30 pm, with occasional evenings and weekends during peak seasons and events
Office Environment
ADDITIONAL
Clear Vulnerable Sector Check and Clear Adult Abuse Registry Check will be required.
**CLOSING DATE**: February 20, 2023
**You may address your cover letter to**:
Cynthia Ramos-Murray, HR Generalist
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