Bilingual Branch Administrator

3 weeks ago

North York, Canada TFS-Canada's International School TFS-l'École internationale du Canada Full time

**Position**: Bilingual Branch Administrator

**Position Type**: Permanent Full Time Position, Monday to Friday, 37,5 Hours per week

**Classification**: A03

**Location**: Toronto campus - 296 Lawrence Avenue East, Toronto, Ontario, M4N 1T7

**Branch**: Junior School

**Start Date**: August 15, 2023

**About the position**:
Reporting to the Principal d her or his delegates, (and working in collaboration with faculty and staff you will be responsible to:

- Organize all functions such as special events, meetings, luncheon meetings, coffee meetings, including planning, set-ups, take-downs, clean-up and storage of all used items;
- Direct custodial staff to ensure that the building and all common areas is kept clean, tidy and in safe conditions, report any concerns and follow-up with custodians;
- Prepare letters, newsletters, calendars and updates in consultation with the Principal or delegate of the branch, and ensure timely distribution;
- Monitor and reconcile certain budget accounts during the year;
- Ensure the maintenance and updating of database systems for the administrative operations of the branch; including parent teacher interviews, report cards, co-curricular activities, billing, allergies, medical forms etc.
- Provide the billing information for co-curricular activities or other if needed;
- Participate in various activities to meet parents of the branch;
- Provide assistance to the Principal or delegate, in daily administration of the school as assigned;
- Assist in planning specific outings/activities when necessary
- Monitor purchasing if needed;
- Other assignments as required.

**What we offer**:
TFS offers an exceptional and stimulating environment, along with competitive employment packages, including:

- A competitive compensation
- An attractive group insurance package and participation in a RRSP plan or OTPP
- Generous vacation policy and additional paid time off
- A stimulating working environment
- Multiple professional development opportunities
- A rewarding career where you can make a difference

**Who we are looking for**:

- Excellent French and English skills (oral and written);
- Appropriate undergraduate degree or equivalent in education and experience;
- Excellent skills in technology with the ability to learn and update new IT skills;
- Minimum of 5 years of experience in office administration, preferably in a school setting;
- Excellent interpersonal skills, tact, diplomacy, good judgment in dealing with the internal and external community and staff relations;
- Organized with an ability to prioritize in an extremely busy environment;
- Leadership and teambuilding skills;

Effective for the 2023-24 school year, TFS highly recommends COVID-19 vaccination for all members of the community. New employees may share their vaccination status with the Human Resources Department upon the start of their employment, if they so choose.**Poste**: Administrateur(rice) d’annexe bilingue

**Type** de poste** : Poste permanent, à temps pleins, du lundi au vendredi, 37,5 heures par semaine

**Classification**: A03

**Lieu**: Campus de Toronto - 296 avenue Lawrence Est, Toronto, Ontario, M4N 1T7

**Annexe**: Junior school

**Date de début**: 15 Août 2023

**A propos du poste**:
Sous la supervision la Directeur-rice et/ou de son délégué (et en collaboration avec les enseignants-es et le personnel administratif) cette personne sera responsable de/d’:

- Organiser toutes les fonctions telles que les événements spéciaux, les réunions, les déjeuners de travail, les café-rencontres, y compris la planification, la mise en place, le démontage, le nettoyage et le stockage de tous les articles utilisés.
- Demander au personnel de conciergerie de veiller à ce que le bâtiment et toutes les zones communes soient maintenus propres, en ordre et dans des conditions de sécurité, de signaler tout problème et d'assurer le suivi avec les concierges ;
- Préparer les lettres, bulletins d'information, calendriers et mises à jour en consultation avec le directeur ou le délégué de l’annexe, et veiller à leur distribution en temps voulu ;
- Contrôler certains comptes budgétaires en cours d'année ;
- Assurer la maintenance et la mise à jour des bases de données pour les opérations administratives de l’annexe, y compris les entretiens parents-enseignants, les bulletins scolaires, les activités extrascolaires, la facturation, les allergies, les formulaires médicaux, etc. Fournir les informations de facturation pour les activités extrascolaires ou autres si nécessaire.
- Participer à diverses activités pour rencontrer les parents de l’annexe ;
- Fournir une assistance au directeur ou à son délégué, dans l'administration quotidienne de l'école, selon son affectation ;
- Planifier des activités, des programmes et des sorties spéciales
- Contrôler les achats si nécessaire
- Autres missions au besoin.

**Ce que nous offrons**:
TFS offre à ses employés un environnement

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