Office Coordinator

4 weeks ago

Markham, Canada Accommodations Plus International Full time

The **Office Coordinator **is a support position within API and performs routine clerical and administrative work in answering telephones, working with buildling management on open items, providing employee assistance, data processing and recordkeeping.

**Essential Functions**: _Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._
- Greet visitors and Team Members. Receives and prepares mail and packages.
- Respond to inquiries from team members, clients and others, and refers, when necessary, to the appropriate person, official or department.
- Point person for office supply/inventory needs, deliveries, mailing, shipping (tracking/expenses), maintenance requests, as well as outside vendors.
- Liaison with property management, including ID badges, parking passes, etc.
- Maintain kitchen and conference room ensuring proper stocking, setup, and cleanliness.
- Manage all onsite meetings (quarterly team meetings, interviews, etc..) by reserving space, handling logistics, ordering food, and other needs.
- Support HR with local onboarding needs for new hires.
- Provide support, at times, to senior leadership in Markham office.
- Fire Warden for office.
- Office Beautification Champion. Ensure cleanliness, add décor, water plants, etc.
- Other job duties may be assigned when needed, based on API’s needs.

**Required Skills, Education and Experience**
- Strong communication skills.
- Professionalism and strong work ethic.
- Trustworthiness.
- Self-starter who can work independently; Proactive; Seeks out opportunities.

**Position Type and Expected Hours of Work**
Part-time, core business hours 2-3 days per week. (16-20 hours per week)

**Supervisory Responsibility**
None

**Travel Requirements**
None

**Compensation**
Good faith hourly rate for this position is in the range of $20 to $23/hour CAD and is commensurate with experience.

**Who We Are**

API is the global leader for crew accommodation solutions, and we are changing the way businesses manage travel. Our technology platform streamlines the entire crew planning process, making day-to-day operations more efficient and elevating the crew layover experience. API’s proprietary technology, mobile solutions and our experienced team are positioned to offer our clients a complete, end-to-end platform that integrates seamlessly into their process. We are looking for dynamic, creative, and tech savvy individuals to join our team. If you are passionate about hard work, providing impeccable service, technology, and solutions to our clients then API may be a great fit for you

**Other Duties**

Duties, responsibilities and activities may change at any time according to business needs.

**Work Environment**

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

**Physical Demands**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.

**AAP/EEO Statement**

Accommodations Plus International is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

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