Conference Assistant

2 weeks ago

Hamilton, Canada Scleroderma Canada Full time

Position Summary:
Conference Assistant

LOCATION: 41 King William St. Suite 203, Hamilton, ON (located above The Mule).

To be eligible, applicants must:
Be between 15 and 30 years old

Be a Canadian citizen, permanent resident, or a refugee

Be legally entitled to work in Canada in accordance with relevant provincial/federal legislation.

Not be receiving Employment Insurance benefits while working.

This position will be for (8) eight weeks, 35-Hours a week

RATE OF PAY: $17.00/hour

Essential Duties and Responsibilities 
- Support marketing efforts to encourage sponsor, vendor and registration participation at conference
- Track delegate and vendor registrations
- Support the creation design materials such as; postcards, posters, signage, agendas, etc
- Manage conference speakers and marketplace vendors’ bio/information forms
- Support administrative tasks relating to the conference speakers, marketplace vendors and delegates
- Conference website management and maintenance
- Solicit prizes/gifting for attendees/guest speakers
- Prepare PowerPoint slide show requirements
- Coordinate all conference survey requirements
- Support written communication pieces to be shared with conference stakeholders
- Post event evaluations and creation of conference summary
- Other support as required

Skills and Experience
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Excellent writing and editing skills - proofreading and attention to details
- Event planning and/or coordination skills
- Comfortable using Canva for graphic design
- Strong verbal communication skills
- Exceptional organizational abilities, time management skills with an ability to meet deadlines, multitask and prioritize assigned duties
- Knowledgeable in WIX website management - content, updates, linkage etc.
- Social Media experience

WHAT DO WE OFFER?
- A high-performing, collaborative team environment with proven leadership and a highly skilled team with a commitment to excellent work culture.
- A fun and inclusive workplace in a central location of Downtown Hamilton.
- Bonus: On nice days, we can work up on the rooftop
- Flexible work agreement policy in place allows employees to work remote and/or hybrid schedule.
- We are surprisingly cooler than you would expect us to be (we’re fun and hip)
- Learn alongside nonprofit champions and gain a new perspective in your everyday life.
- A fun and immersive learning experience while guiding and building valuable soft and hard skills.
- A meaningful role, making a difference every day for people living with or at risk of scleroderma.
- An entrepreneurial environment, working for a national organization where you feel valued, recognized, and rewarded.

LOCATION & HOURS

41 King William St. Suite 203, Hamilton, ON (located above The Mule)

Typical Hours - Monday to Friday - 9:00am - 5:00pm (some flexibility required - evenings & weekends)

**Job Types**: Full-time, Fixed term contract

**Salary**: $17.00 per hour

Expected hours: 35 per week

**Benefits**:

- Flexible schedule

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Ability to Commute:

- Hamilton, ON L8R 1A2 (required)

Work Location: Hybrid remote in Hamilton, ON L8R 1A2

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