Accounting Administrator

5 months ago

Calgary, Canada LaPrairie Group Full time

**ENTREC Alberta** is currently recruiting a full-time **Accounting Administrator** to join its accounting team in **Downtown Calgary**.

In your position as **Accounting Administrator**, you will handle credit card reconciliation duties for our business units Entrec Alberta, LaPrairie Crane & Northland Fleet Services, and provide additional support to our Entrec Alberta accounts payable team, assisting with full-cycle accounts payable duties.

**Responsibilities**:
**Credit Card Related Duties**:

- Communicate daily with field staff and off-site administrators.
- Send out monthly statements to designated contacts.
- Collect transaction receipts from cardholders.
- Code transaction receipts.
- Track transaction coding in designated accounting spreadsheets.
- Post credit card coding in our accounting system, Explorer Eclipse.
- Digitally file credit card reconciliation back-up information.
- Pull data from our Commercial Card Platform and create reports upon request.
- Complete credit card audits upon request from Management.

**Accounts Payable**:

- Complete full-cycle accounts payable duties: review purchase orders (POs), review and post invoices, ensure proper coding, reconcile monthly vendor statements and process payments (via cheque / EFT / ACH).
- Enter AP data into our accounting system, Explorer Eclipse.
- Coordinate and review cheque runs with the Senior Controller and generate payment to vendors on a routine schedule.
- Communicate with field personnel and vendors to gather any required data for invoice investigation and payment.
- Respond to external vendors and internal inquiries regarding all aspects of the accounts payable process, including processing invoices for payment.
- Reconcile and code credit card transactions.
- Assist with month-end closing and accruals.
- Develop and maintain a filing system for financial information, records and documents.
- Ensure vendor information is up to date and that vendor accounts are reconciled.
- Monitor account balances, track expenses, prepare necessary reports to meet month-end deadlines.
- Remain confidential when restricted information is provided and ensure all proper procedures are followed when maintaining or providing information.
- Perform various other accounts payable related duties as required by Management.

Other accounting administration related duties will be assigned as required.

**Requirements**:

- 3+ years of accounting experience. Credit card reconciliation and accounts payable experience is an asset.
- Degree, diploma or certification related to accounting, accounts payable or business is an asset.
- Excellent verbal and written communication skills.
- Comfortable interacting and asking questions to Senior Management on a regular basis.
- Working knowledge of all Microsoft Office Software (Excel, Word, Outlook etc.).
- Comfortable learning new software.
- Comfortable interacting with vendors on a daily basis.
- Excellent organization and time-management skills.
- Able to multi-task and work with mínimal supervision.
- Able to work in a team setting, together with other LAPRAIRIE business units.
- Working understanding of job costing is an asset.

**_ ENTREC Alberta_**_ is a member of LaPrairie Group of Companies, providing heavy hauling transportation services to customers across Western Canada and the US._

**_
LaPrairie Group of Companies (LAPRAIRIE)_**_, established in 1982 as a one-crane, two-man operation in Tumbler Ridge, BC, has grown into a 700+ employee operation offering full-service crane and rigging, heavy hauling, highway and bridge maintenance, aggregate production, frac sand mining and distribution services. This 100% Canadian, family-owned group of companies services the Canadian and northeastern USA markets through its various subsidiaries: LaPrairie Crane, LaPrairie Works, LaPrairie Oilfield, LaPrairie Rock, LaPrairie Haul, Canadian Silica Industries, Northland Fleet Services, Capstan Hauling and Entrec Alberta._

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