Programs Administrative Assistant

6 months ago

Ottawa, Canada Wabano Centre for Aboriginal Health Full time

You are organized, proactive and have a love to help._
- People often tell you that you go above and beyond._
- You have a wide variety of administrative skills and experience in a responsible position._
- Consider Wabano_

Wabano is seeking positive, community-minded team members who are energized by challenge and motivated to serve our community.

The Wabano Centre for Aboriginal Health is an award-winning Health Access Centre that provides holistic health services to First Nation, Inuit and Métis people living in Ottawa - one of the fastest growing and diverse urban Indigenous communities in Canada. Wabano is a fast-paced, client-oriented organization that models the Indigenous values of balance, respect and community interdependence. Wabano is proud to be accredited through the Canadian Centre for Accreditation, a third-party review based on accepted organizational practices that promote ongoing quality improvement and responsive, effective community services.

Wabano is seeking an Administrative Assistant to support the Director of Programs.

**Purpose of Position**

The Programs Administrative Assistant provides administrative support to the Director of Programs and the Programs team.

**Some of the responsibilities of this position are**:
***Coordinating and booking regular meetings, taking minutes, preparing meeting materials, setup and clean-up of meeting space;
- Data entry and report preparation and editing;
- Managing Director schedule, filing, deadline prompts;
- Entering time and attendance data;
- Answering program inquiries and directing to appropriate team member;
- Creating promotion and communication materials;
- Creating spreadsheets and other tracking tools;
- Regularly prioritize assignments and work toward deadlines;
- Providing support to other Wabano sectors as directed.

***Qualifications**:

- Post secondary completion in Business Administration, Office Administration or other applicable program;
- Three to five years of experience assisting a Manager or above in an office setting;
- High level of proficiency with Microsoft Office tools, particularly Excel, Word and PowerPoint;
- Experience with an HRIS an asset;
- Evidence of successfully working in a team environment;
- Evidence of the ability to thrive under pressure, react positively to deadlines;
- Prior experience taking initiative as a self-starter who can work independently;
- Ability to work flexible hours including evenings and weekends on occasions;
- Clear criminal reference check to work with vulnerable populations is required.

**Why work for us**
- Collaborative and Supportive Work Environment
- Group Health and Dental Insurance
- Defined Benefit Pension Plan/ Employee Pension Plan with contribution by Wabano.
- Employee Assistance Program
- Starting at 4 weeks of vacation

Wabano is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or interviewing, please advise if you require accommodation.

We thank all those who apply. Only those selected for further consideration will be contacted.

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