Program Assistant, Programs

8 hours ago

Ottawa, Canada Nutrition International Full time

**Employment Type: Permanent, Full time**
**Location: Ottawa, Canada - Hybrid**
**Salary: CAD $53,000-$57,000**

**About us**

At Nutrition International, we make a difference, because nutrition is the difference.

Woven into the very fabric of our approach is the passion and drive of our global team of over 600 people, working in 13 offices across 11 countries with one common goal: transforming the lives of people who need it most through improved nutrition.

**Know our team**

**About you**

You are someone with a bachelor’s degree in nutrition, public health, international development and/or a related field. You have at least 1 year of relevant office work experience in a program support, administration and reporting capacity and a proficiency in MS Office software (Word, Excel, and PowerPoint, Planner and Teams).

You have the ability to plan and organize work to meet deadlines and multi-task. You can work under pressure and have strong numeracy, data manipulation and analytical skills. You’re able to set up and manipulate complex excel documents and have a strong attention to detail.

Fluency in English is required. French will be considered an asset.

**About the role**

This role will provide programmatic, financial, and administrative support to several sub-units within the Programs unit at the Ottawa headquarters office. The Programs unit works together with headquarters, regional and country teams to support programs and projects in Asia and Africa aimed at improving nutrition and reducing malnutrition.

In this role you will:

- Assist staff in preparing all necessary documentation related to program activities including contracts, purchase orders, budget reallocations, project reports, and project summaries.
- Assist in processing and contracting consultancy assignments or monitoring surveys including preparation of contracts, approval forms, booking flights, checking invoices, preparing payments, and other follow-up actions.
- Maintain relevant entries on the contracts database and run reports/analyses as needed.
- Prepare and complete payment requisition forms for submission in liaison with the finance unit.
- Support regular review of internal operations/project management tools and processes, information management and support systems; suggest changes/improvements and update guidance documents as necessary.
- Liaise with program partners to help solve problems.
- Assist with scheduling meetings.
- Record and draft notes or proceedings of meetings, conference calls, and events.
- Lead on the planning and management of events - including travel and venue bookings,
- Assist with the organization and logistics of conference calls, meetings, and workshops (internally and externally).
- Plan, organize and seek approval for travel of staff and/or consultants, to include travel approvals, travel itineraries, accommodation, visa, and any other logístical requirements.
- Support completion and review of expense claims and reports for staff.
- Oversee key document management including the management of internal web portals (SharePoint).

Other duties as necessary.

**What we offer**

A competitive market pay, pension, professional development allowance, health and dental benefits, four weeks of vacation (plus public holidays), and flexible work hours. We offer a collaborative and engaging work environment.

Nutrition International is an equal opportunity employer. We celebrate diversity and are committed to an inclusive, equitable and accessible work environment. Upon request, accommodations due to a disability are available throughout the selection process.

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