Student - Secretariat - Inspection and Public Safety

2 weeks ago

PointeClaire, Canada Ville de Pointe Claire Full time

Pointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the City's mission is to ensure that the quality of its social, cultural and economic environment is maintained for citizens today as well as future generations.

**Description**:
The student working in Inspection and Public Safety will, in the execution of his duties, to fulfill secretarial functions.

**Departmental mission**:
Contribute to citizens’ quality of life by enforcing Pointe-Claire by-laws and protecting Pointe-Claire territory with integrity and vigilance.

**General responsibilities and goals**:
Working in the Inspection and Public Security department, the person will be responsible for the following:

- Carrying out general office work such as data entry, transmission, and compilation; preparing file materials; filing; photocopying; etc.
- Transcribing letters, tables, reports, texts, financial statements, or any other document, using information provided.
- Proofreading documents to ensure correct spelling, grammar, and formatting of texts and transcriptions; making any necessary corrections.
- Receiving and transferring phone calls; taking messages and forwarding them to the appropriate parties; receiving visitors.
- Receiving, sorting, and distributing mail and various documents.
- Performing any other related task.

**Job requirements**:

- Must be enrolled at the college level (DEC)
- Bilingualism and a good knowledge of English and French grammar
- Knowledge of Word, Outlook and Excel
- Well-developed organizational skills
- Interpersonal and customer service skills

**Schedule**:
35 hours per week
Monday to Thursday inclusively, 8:00 a.m. to 4:30 p.m., minus 45 minutes for lunch; Friday, 8:00 a.m. to noon.

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