Bookkeeper/administrative Assistant
4 weeks ago
Epic Inspired is a full-service creative agency offering marketing and branding solutions to prominent corporations and projects alike. Our clients are internationally recognized brands to local real estate developments. We create value for our clients by crafting brand experiences that are culturally and technologically relevant and beautiful. Since 2001 Epic Inspired has provided multi-disciplinary marketing design services and has become a leader in luxury marketing utilizing the latest design standards ranging from digital experiences and interactive 3D to traditional embossed printing and everything in between. Headquartered in Vancouver we are rapidly positioning our agency for growth.
We are currently looking for a detail-oriented Bookkeeper/Office Assistant to help with day-to-day operational activities. A successful individual in this role should have superior organizational and time management skills to ensure the efficient operation of our Downtown office. Reporting to the CEO, the Assistant will provide support in a variety of accounting, bookkeeping and reporting activities.
Roles and responsibilities include;
- Accounting: recording revenues and expenses, managing receivables and payables, handling deposits & running financial reports.
- Bookkeeping: ensure daily/weekly/monthly reports are kept organized.
- Manage and maintain company accounting policy, keeping track of attendance / vacation and timesheet, maintaining employee benefits plans, coordinating staff events, assisting in recruitment and orientation, ensuing legal compliance.
- Admin: Present a professional, welcoming first contact to all clients, visitors, vendors and business partners.
- Maintain continuity of work operations and procedures by liaising, documenting and communicating appropriate actions to executive; identifying irregularities; determine needs while contributing to development & implementation of efficient office systems.
- Maintain common spaces for appearance and functionality and manage office supply levels as well as computer equipments and digital tools for a smooth operation in our creative studio.
- Liaise with Systems Administrator to ensure that operational standards are met and conformed.
- Manage various client and talent meeting sessions both onsite and offsite to properly equip and prepare meeting environments.
- Assistant: coordinating schedule and meetings, preparing and filing documents, playing host, proving support in online research, liaising with vendors / suppliers, performing other administrative duties.
Client/Vendor Account Administration
- Maintain accurate and up-to-date client data on CRM.
- Generate client reports as requested.
- Assist with meeting minutes, as needed.
- Assist finance with data entry, payment information enquiries, and filing.
- Manage and assist various A/R A/P related work through an automated company system.
- Assist project managers and project initiatives, as needed.
- Core Competencies
- Actively commits to and demonstrates the values of the organization.
- Must be prompt, accountable, and detail oriented.
- Ability to work independently and within a team environment.
- Resourceful, professional, self-motivated and comfortable working with team.
- Possesses a positive, helpful, ‘can do’ attitude.
- Exercises considerable judgement, confidentiality, and discretion at all times.
- Willingness to work in an evolving and dynamic environment with moving targets and deliverables.
**Qualifications**:
- 5+ year (s) of relevant experience.
- 5+ Sage/Quickbooks or equivalent
- Working in a creative/marketing/advertising environment is an asset.
- Knowledge, Skills & Proficiencies
- Exceptional organizational skills and ability to prioritize a busy workload.
- Excellent written and verbal communication skills.
- Excellent interpersonal and relationship management skills.
- Excellent proficiency with Mac OS and Microsoft Office suite (Word, Excel, Outlook), QBO or equal and project management software experience.
To qualify, you will need to submit the following:
- Cover letter & Resume
**Job Types**: Full-time, Part-time
**Benefits**:
- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Vision care
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
Application question(s):
- Are you in Vancouver?
- If hired, when can you start?
**Experience**:
- QuickBooks: 5 years (preferred)
- Bookkeeping: 5 years (preferred)
- Administration: 5 years (preferred)
- Budgeting: 5 years (preferred)
- Payroll: 5 years (preferred)
Work Location: One location
-
Bookkeeper/administrative Assistant
4 weeks ago
Vancouver, Canada EPIC INSPIRED | VANCOUVER Full timeEpic Inspired is a Vancouver-based full-service creative agency that provides marketing and branding solutions to various corporations and projects, ranging from local real estate developments to internationally recognized brands. Since 2001, we have been creating culturally and technologically relevant and beautiful brand experiences that add value to our...
-
Bookkeeper/administrative Support
1 week ago
Vancouver, Canada ASK Friendship Centre Full timeThe ASK Friendship Society runs an Adult Day Program offering specialized programs for older adults with chronic health challenges. ASK’s mission is to enrich the lives of older adults and their caregivers by delivering high-quality, community-based programs and services **Key Responsibilities**: **Bookkeeping: **Maintain accurate and up-to-date...
-
Bookkeeper/administrative Assistant
4 weeks ago
Vancouver, Canada ATI Truck Repair Ltd. Full time**Bookkeeper/Admin Assitant** **What's in it for you**: - Welcoming/happy/family working environment - Chance to be part of an energetic and dynamic team - Competitive wages - Working environment founded on respect - Extended Health and Dental benefits package after 3 months **What you will do in this role**: - AR and AP reconciliation and collection. -...
-
Bookkeeper & Administrative Officer
1 week ago
Vancouver, Canada BL Education Consulting Ltd Full time**BL Education Consulting Ltd.**is an independent consulting company for students from K-12. The company has been pioneering an education consulting company that offers exclusive membership services and special training programs to help students to achieve their goals. We are hiring experienced bookkeeper to join our team at Vancouver Broadway...
-
Vancouver, Canada Coast Fraser Enterprises Ltd. Full time**Duties**: - Maintain adequate office and kitchen supplies on a regular basis - Greet and clearly direct clients to corresponding parties - Answer, screen and re-direct phone calls - Maintain and organize office working environment - Compare, review, and book flight tickets purchase and hotel booking for business trips - Enter data daily in QuickBooks for...
-
Administrative Assistant
2 hours ago
Vancouver, Canada FOLD36 Capital Full timeThe Administrative Assistant performs a variety of bookkeeping and administrative duties to support the financial health and growth of the company. This is a full-time position with both bookkeeping and administrative responsibilities, including:Responsibilities:Maintain financial recordkeeping for the organization. Enter and maintain records in...
-
Pt Administrative Assistant
3 days ago
Vancouver, Canada AllCleared Solutions Inc. Full timeAll-Cleared is a reputable, and entrepreneurial firm, delivering high quality professional legal services for over 33 years. With the support of a confident and happy team, All Cleared is able to make life-changing impacts on the lives of our clients and community. As we grow and pivot to offer more services and greater online engagement for our clients, we...
-
Bookkeeper
1 week ago
Vancouver, Canada VetCare Canada Full timeJoin **VetCare **on its path to becoming a leading acquirer and operator of animal hospitals in Canada! We are seeking a highly capable and motivated individual to join our dynamic, entrepreneurial team as a Bookkeeper. Our Bookkeeper will perform the bulk of our daily accounting transactions, including processing all accounts payable, booking bank...
-
Administrative Assistant
1 week ago
Vancouver, Canada Community Builders Group Full timeEducation: College/CEGEP - Experience: 1 year to less than 2 years - Business administration and management, general - Administrative assistant and secretarial science, general **Work setting**: - Associations and non profit organizations **Tasks**: - Record and prepare minutes of meetings, seminars and conferences - Answer telephone and relay telephone...
-
Bookkeeper
3 days ago
North Vancouver, Canada Canadian Mental Health Association North & West Vancouver Branch Full time**Bookkeeper / Payroll Administrator (35 hrs/week)** **CMHA NORTH AND WEST VANCOUVER** - Our vision: Mentally healthy people in a healthy society_ This position works closely with the Finance Manager to ensure the accounting department meets the needs of CMHA NWV’s various internal and external stakeholders. The Bookkeeper / Payroll Administrator is...
-
Administrative Assistant
6 days ago
Vancouver, Canada Hunt PersonnelTemporarily Yours Full timeDo you have strong administrative skills and are interested in dipping your toes into other office functions? Step into this wonderful full-time permanent opening based in the heart of downtown Vancouver. In this administrative role, you will greet guests at reception, support with light bookkeeping and assist with general office upkeep. What’s In It For...
-
Administrative Assistant
7 hours ago
North Vancouver, Canada FOLD36 Capital Full timeThe Administrative Assistant performs a variety of bookkeeping and administrative duties to support the financial health and growth of the company.This is a full-time position with both bookkeeping and administrative responsibilities, including: Responsibilities:Maintain financial recordkeeping for the organization.Enter and maintain records in...
-
Accounting/administrative Assistant
3 days ago
Vancouver, Canada Kind Development Group Ltd. Full timeWe are in search of a well-rounded experienced Accounting/Administrative Assistant to assist in credit cards expenses, filing, reception, scheduling and project coordination, purchasing, and data compilation and maintenance. Starting wages will be based on qualifications and experience. - Assisting in accounts payable and credit card expenses - Genrating...
-
Office Administrative Assistant
3 days ago
Vancouver, Canada Onkar Travels Full timeOffice Administrative Assistants work in a wide variety of employment settings, and their job responsibilities differ greatly according to their specific employer's needs and policies. However, in general, these workers perform many of the same everyday functions in the workplace as secretaries, personal assistants and administrative assistants,...
-
Technician Bookkeeper
5 days ago
Vancouver, Canada Chickadee Nonprofit Solutions, Inc. Full time**The Role** This role will work with a Senior Bookkeeper to meet the bookkeeping, compliance, and reporting needs of our larger and more complex non-profit clients. For these clients, you may be completing one part of a multi-part workflow. This role may also be assigned its own portfolio of smaller nonprofits, to whom you’ll deliver full-cycle monthly...
-
Bookkeeper / Office Assistant
4 weeks ago
Vancouver, Canada EPIC INSPIRED Full time**** **Job Duties include**: AR/AP, Payroll, GST Administrative Support Bi-weekly reporting and Projections Filing, Paperwork organization Maintain various contract records and Employee records Client/Vendor communication where necessary Administrative support **Requirements**: Post-secondary education Accounting, Bookkeeping...
-
Cloud Bookkeeper
7 days ago
Vancouver, Canada Smythe Full time**Cloud Bookkeeper** **Our firm** Smythe LLP is a leading professional services firm with offices in Vancouver, Langley, and Nanaimo. Since 1980, Smythe has assisted clients in BC, Canada, and across the border with all their assurance, taxation, valuation, insolvency, and advisory needs. Smythe’s clients include private, public, family-owned, and...
-
Administrative Assistant
7 days ago
Vancouver, Canada Royal International Finanical Group Full timeResponsibilities: - Serve as the front desk receptionist, greeting visitors and providing excellent customer support - Perform general clerical duties such as data entry, filing, and photocopying - Maintain office supplies inventory and place orders when necessary - Assist with scheduling appointments and coordinating meetings - Handle phone calls with...
-
Bookkeeper
4 days ago
Vancouver, Canada YFZ Tax and Accounting Inc. Full timeWe are an CPA firm located Vancouver Westside to serve location companies and individuals accounting, taxation and consulting service. We are looking for a full-time bookkeeper/admin assistant to serve our growing firm. Preference will be given to those who has some experience in accounting/bookkeeping areas or have education of accounting. - Responsible for...
-
Receptionist/administrative Assistant
5 days ago
Vancouver, Canada Pacific Mergers and Acquisitions Full time**OVERVIEW**: Pacific M&A and Business Brokers is Canada’s leading Business Sales and Acquisitions Transaction Advisory firm. Pacific Takes pride in its core values, principles and team. More importantly we understand the needs of our clients and since 2004 we have built a company that is a leader in its field in knowledge, professionalism and client...