Administrative Assistant
2 weeks ago
Responsibilities:
Maintain financial recordkeeping for the organization. Enter and maintain records in QuickBooks. Ensure proper paper/digital documentation of all expenses. Provide documentation and account assignments for all monthly expenditures. Review bills with the Executive Director. Document transaction details and enter financial transactions. Notify the Executive Director of accounting discrepancies. Maintain financial recordkeeping systems, both physical and electronic. Record bank deposits. Review, verify, and obtain approval for invoicing, purchasing and vendor payments. Reconciliation of monthly bank statements Review financials for accuracy and budget alignment. Provide input to the Executive Director and Accountant regarding monthly financials. Track maturity dates for certificates of deposit. Manage personnel files and reports. Answer phone calls, greet visitors and cover the reception desk as needed. Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies and verifying receipt of supplies. Assist in Human Resources including recruitment and hiring, onboarding, benefits administration, and timesheets review. Provide clerical and general office support and delegate tasks and responsibilities to other staff members when appropriate.
Qualifications:
" 3+ years’ experience in office administration or associate degree in accounting or business administration Excellent computer skills and experience with Microsoft Excel, Word, and Outlook. Excellent knowledge of QuickBooks Online. Strong analytical skills and attention to details. Excellent organization and time management abilities. Ability to prioritize and work in a fast-paced environment and work independently.
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