HR Coordinator, Programs, Policy + Records

3 months ago

Vancouver, Canada Emily Carr University of Art & Design Full time

**Emily Carr University of Art & Design**:
**HR Coordinator, Programs, Policy + Records**:
**Competition #SA041-2024**

Temporary Full-Time Excluded Leave Replacement Position (1 November 2024 to 22 December 2025) 8:30am to 4:30pm / Monday to Friday (**Telecommuting Options Available**)
Grade 7 ($37.90 to $50.54 per hour)

Emily Carr University of Art + Design is a school of students, faculty, thinkers and makers unlike any other. Established in 1925, we are the only specialized, accredited, public, post-secondary university in British Columbia solely devoted to education and research in the creative sector and its associated knowledge economy. We merge research, critical theory and studio practice in an interdisciplinary environment, strengthening our work by the integration of our personal and professional practices. Our strategy, facilities, partnerships and resources are intentionally student-centred to foster dialogue, expression and open connections in support of the next generation of creative and cultural leaders.

The HR Coordinator, Programs, Policy + Records supports the HR Manager, Leadership + Organizational Development in the development, promotion, delivery, and assessment of HR programs and projects related to such things as organizational development, change management, employee engagement, leadership development, and team effectiveness. Through a lens of justice, equity, diversity, inclusion, and Reconciliation, and under the direction of the HR Manager, the Coordinator, contributes to a model of continual improvement of programming and impact, through research, consultations, and evaluation of needs and programming.

The Coordinator establishes, supports, and maintains a system for the development, revision and cyclical review and tracking of HR policies and procedures. The Coordinator supports the policy oversight work of the HR Manager through such tasks as drafting, research, facilitating consultations and updating web-content.

Working closely with HR Advisors, as assigned, the Coordinator maintains records management systems for HR records in the area of assignment, utilizing best practises in records management and in compliance with privacy and access legislation.

**As the successful applicant, you should possess**:

- Bachelor’s Degree in a related field.
- Minimum three years’ experience in Human Resources and/or Organizational Development.
- An equivalent combination of education and experience may be considered.
- Experience in a post-secondary or other public sector or public service environment is an asset.
- Understanding of organizational and governance structures and practices in a public post-secondary institution.
- Understanding of University administration, processes, and policies.
- Knowledge of basic research techniques.
- Knowledge of basic project management processes and best practices.
- Knowledge of leading practices in justice, equity, diversity, and inclusion (JEDI), and Reconciliation.
- Strong interpersonal skills and cross-cultural sensitivity.
- Excellent written communication and public speaking skills.
- Ability to research, analyse, and synthesize information to solve problems, support the development and implementation of projects, and support process and efficiency improvement.
- Proven organizational and event planning abilities.
- Strong understanding of practises in records management, archives, and information management.
- Demonstrated attention to detail.
- Ability to work independently and as part of a team.
- Strong work ethic and an ability to set priorities and mange time effectively.
- Demonstrated integrity and confidentiality.

**Some Typical Duties include**:
**Programs + Project Support**
- At the direction of the HR Manager, support the development and delivery of HR organizational development programs including training and employee engagement initiatives, through research, preparation of materials, program planning, delivery, and evaluation.
- In consultation with Communications, develop promotional material and web and ECU e-bulletin content to promote HR programs.
- Manage program registrations and complete a range of event planning tasks related to program delivery such as scheduling, booking rooms and tech or media equipment, arranging for IT support and catering if needed.
- Coordinate existing programs for awards and recognition including Staff Excellence Awards, Emeritus program, long-service recognition.

**Policy Support**
- Support HR policy oversight work through the establishment and maintenance of a system for tracking development, cyclical review, and revision of HR policies.
- Support Policy development through research and drafting, and schedule and attend ECU community policy consultations for record keeping or facilitation.
- Work with the Office of the University Secretariat to ensure policy development and revision occurs in accordance with any University-wide schedules or protocols on policy development, and

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