Clerical Assistant, University Library Dean's Office

1 month ago

Saskatoon, Canada University of Saskatchewan Full time

**Clerical Assistant, University Library Dean's Office**:
As one of Canada’s leading research libraries, the University Library serves as the intellectual hub of USask, providing resources, services, and spaces that facilitate inquiry, discovery, and knowledge creation. The University Library is committed to developing welcoming, responsive, and accessible services and resources to support our diverse clientele, with a strategic focus on Indigenous peoples.

**Primary Purpose**: To provide administrative support to library-wide processes including supporting multiple committees. This position is welcoming and helpful, effectively routing and assisting all persons inquiring at our office.

**Nature of Work**: Reporting to the Administrative Coordinator, this position works directly with a diverse group of individuals including all library employees, other campus units, students, and the public. The professional image of the University Library must be presented by interacting knowledgeably and courteously with a variety of people while upholding high customer service standards. The required tasks are varied and moderately complex requiring sound judgment and the ability to prioritize. This position works collaboratively with other team members to assist in times of high volume. Continuous change, shifting priorities, and frequent interruptions are the norm. Impact of error is high as the position is responsible for ensuring day-to-day work is completed with the highest degree of accuracy. Discretion is required as the position is privy to and works with sensitive and confidential information. This position works independently, suggesting process improvements and adapting established methods and practices to solve problems with mínimal guidance from the supervisor in determining appropriate actions for more complex tasks.

**Typical Duties or Accountabilities**:

- Provide support to multiple committees including agenda support, minute taking, maintaining and posting documentation, and task tracking.
- Responsible for timely and accurate processing of financial transactions (such as paying invoices, preparing deposits, and receiving donations), ensuring appropriate, approved supporting documentation is attached, filed, and secured for review
- Purchase regular items such as office supplies for all library employees, ensuring appropriate items and proper approvals.
- Provide building facility support such as approving space booking requests, unlocking rooms, creating door access fobs, assigning lockers, and acting as back-up Key Custodian.
- Provide support and troubleshooting for library file management; specifically, the movement of operationally and historically significant documentation into closed files, updating the records inventory, and ensuring retention and disposition schedules are followed.
- Provide clerical support to the Administrative Coordinator as required.
- Stay current with procedures at USask and maintain detailed written procedures for recurring tasks.
- Participate in projects and other duties, as assigned.

**Education**: Completion of a one-year administrative assistant program from a recognized post-secondary institution or a combination of relevant education and experience.

**Experience**:

- Relevant front-line administrative experience (3+ years) in a large institution, preferably in a university or government setting.
- Experience recording minutes in real time during meetings without recording devices.
- Experience working effectively in a high volume, high interruption, time sensitive environment and being continuously responsive.
- Experience with records management and data repositories, including digital, is an asset.
- Familiarity with technical library terminology and processes is an asset.

**Skills**:

- Demonstrated ability to organize work originating from a variety of sources, set priorities, meet deadlines, use initiative, and effectively handle interruptions.
- Demonstrated ability to work effectively in an evolving and innovative environment and to balance competing deadlines, priorities and tasks is essential.
- Demonstrated proficiency in all aspects of administrative work with meticulous attention to detail and consistency; proficient and accurate keyboarding skills (ideally 60+ wpm).
- A strong technical aptitude with intermediate proficiency in the use of MS Office suite (particularly Outlook, Word, Excel), familiarity with video conferencing, web content management systems, cloud file-sharing, databases, and the ability to learn other software programs independently.
- Demonstrated ability to act with tact, diplomacy, and discretion and to always maintain confidentiality.
- Demonstrated ability to work independently as well as in a team environment and ability to develop and maintain collaborative, professional working relationships with colleagues.
- Reliable, dependable, and self-motivated with the ability to be flexible and responsive within an evolving

  • Clerical Assistant

    4 weeks ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: Reporting to the Associate Deans of the undergraduate and graduate programs, this position is the first point of contact for the College of Pharmacy and Nutrition, working to ensure effective operation of the College office, and to support staff and students. The position works independently and exercises judgment...

  • Clerical Assistant

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant (Office Coordinator), Music/Administrative Support Group**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies fourteen...

  • Clerical Assistant

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant (Office Coordinator), Department of Chemistry/Administrative Support Group**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which...

  • Associate Dean

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    Associate Dean Associate Dean Engagement & Development – Nursing The College of Nursing, University of Saskatchewan invites applications from qualified individuals for the position of Associate Dean Engagement & Development. The Associate Dean, Engagement & Development is a member of the Dean’s Executive within the College of Nursing, and a...

  • Associate Dean

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    Associate DeanAssociate Dean Engagement & Development – Nursing The College of Nursing, University of Saskatchewan invites applications from qualified individuals for the position of Associate Dean Engagement & Development. The Associate Dean, Engagement & Development is a member of the Dean’s Executive within the College of Nursing, and a Senior...

  • Associate Dean

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    Associate DeanAssociate Dean Engagement & Development – Nursing The College of Nursing, University of Saskatchewan invites applications from qualified individuals for the position of Associate Dean Engagement & Development. The Associate Dean, Engagement & Development is a member of the Dean’s Executive within the College of Nursing, and a Senior...

  • Associate Dean

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    Associate DeanAssociate Dean Engagement & Development – Nursing The College of Nursing, University of Saskatchewan invites applications from qualified individuals for the position of Associate Dean Engagement & Development. The Associate Dean, Engagement & Development is a member of the Dean’s Executive within the College of Nursing, and a Senior...

  • Associate Dean

    6 hours ago

    Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

    The College of Nursing, University of Saskatchewan invites applications from qualified individuals for the position of Associate Dean Engagement & Development. The Associate Dean, Engagement & Development is a member of the Dean's Executive within the College of Nursing, and a Senior Administrator of the University with responsibility for oversight and...

  • Associate Dean

    2 hours ago

    Saskatoon, Canada University of Saskatchewan Full time

    tendersglobal.net The College of Nursing, University of Saskatchewan invites applications from qualified individuals for the position of Associate Dean Engagement & Development. The Associate  Dean, Engagement & Development is a member of the Dean’s Executive within the College of Nursing, and a Senior Administrator of the University with...

  • Executive Assistant to The Dean of Education

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Executive Assistant to the Dean of Education**: **Primary Purpose**: The Executive Assistant (EA) provides a broad range of high-level administrative, organizational, communication, planning, and problem-solving assistance and support to the Dean of the College of Education. The role requires high level functioning in balancing complex, strategic,...

  • Associate Dean

    1 month ago

    Saskatoon, SK, Canada University of Saskatchewan Full time

    Associate Dean Associate Dean Engagement & Development – Nursing The College of Nursing, University of Saskatchewan invites applications from qualified individuals for the position of Associate Dean Engagement & Development. The Associate Dean, Engagement & Development is a member of the Dean’s Executive within the College of Nursing, and a Senior...

  • Library Assistant, Collection Services

    4 weeks ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Library Assistant, Collection Services**: **Primary Purpose**: To provide acquisitions and serials support within the Collections & Discovery division of the University Library. **Nature of Work**: Reporting to the Acquisitions supervisor, you work closely with others in a team environment. The work is of above average complexity involving a range of...

  • Clerical Assistant

    1 week ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: To work as part of a team responsible for recruiting and admitting undergraduate students to the University of Saskatchewan. **Typical Duties or Accountabilities**: - Process incoming documents relating to applicant files; enter transfer credit onto the Student Information System if required. - Provide...

  • Clerical Assistant

    4 weeks ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: To provide administrative support to the Division of Continuing Medical Education, College of Medicine, and its mission to engage with healthcare professionals to enhance health care outcomes by delivering continuing professional learning that is focused on the needs of the patient and their communities. **Nature...

  • Clerical Assistant

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: To provide administrative support for the Medical Education program within the College of Medicine. **Nature of Work**: Reporting to the Clerkship Administration Coordinator, UGME for daily tasks; with accountability to the Manager UGME, this position is an integral part of an administrative team. This role...

  • Library Assistant, Borrower Services

    2 days ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Library Assistant, Borrower Services**: As one of Canada’s leading research libraries, the University Library serves as the intellectual hub of USask, providing resources, services, and spaces that facilitate inquiry, discovery, and knowledge creation. The University Library is committed to developing welcoming, responsive, and accessible services and...

  • Clerical (Department) Assistant

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical (Department) Assistant**: **Primary Purpose**: The Department of Academic Family Medicine is a large complex provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, research, and administration. The department assistant...

  • Clerical Assistant

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: To provide administrative support to the Cameco Chair in Indigenous Health and Wellness and Pewaseskwan (the Indigenous Wellness Research Group). **Typical Duties**:This position supports all clerical aspects of Pewaseskwan as outlined below: - Calendaring and scheduling meetings for the Cameco Chair. - Interact...

  • Clerical Assistant, Postgraduate Medical Education

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Postgraduate Medical Education (PGME)**: The Postgraduate Medical Education (PGME) mission is to develop, implement, research, and support residency programs and training for the 24 programs and 450 residents training with the College of Medicine at University of Saskatchewan. **Primary Purpose**: The Clerical Assistant, Postgraduate...

  • Administrative Coordinator – Office of Vice Dean Indigenous Health

    2 weeks ago

    Saskatoon, Canada University of Saskatchewan Full time

    Administrative Coordinator – Office of Vice Dean Indigenous Health The Office of Vice Dean Indigenous Health (OVDIH) is a unit within the Dean’s Office at the College of Medicine whose social justice mission is to humbly walk alongside all people of SK and the College of Medicine towards equitable health, well-being, and belonging; seeking truth...