Project Coordinator

3 weeks ago

Toronto, Canada St. Michael's Hospital Full time

Working under the direction of the Director of Planning and Redevelopment, the Project Coordinator, Design & Architecture is responsible for the coordination of renovation planning, new construction and redevelopment of the facilities of the Hospital, as well as for the implementation of detailed architectural design work correlating to hospital initiatives such as Strategic Plan, Master Plan and Hospital Restructuring.

Further to this, the Project Coordinator, Design & Architecture will coordinate the development of clinical and non-clinical space design standards for implementation, as well as standards for both clinical and non-clinical (office) furniture standards. This role will also be responsible for coordinating the approvals around furniture purchasing and will oversee the furniture contract agreement.

**DUTIES & RESPONSIBILITIES**:

- Providing project coordination for new construction, renovation projects and redevelopment of the physical facilities of the Hospital
- Coordination and tracking of all associated contract documentation related to construction projects including processing and administering invoices, payments, project administration documents, deficiency reports and track spending
- Working within the set project budget and schedule to complete projects
- Liaising regularly with users to provide project status, manage expectations and concerns proactively
- Completing the review of project documentation when consultants are utilized, completion of necessary documentation to acquire building permits from the City of Toronto
- Liaising with authorities of appropriate jurisdiction, and preparation of documents for approvals
- Coordination of contract administration including supervision of scheduling, review of project documentation and shop drawings, budget and project document administration
- Coordination of Hospital service departments (i.e. Engineering, Telecommunications, Information Technology, Environmental Services, Finance) via team/move meetings and/or regular project progress reports to ensure active input on project planning, scheduling and completion of associated assigned duties
- Coordination of the commissioning of project including ensuring the provision of maintenance, operation and certification documents and post-occupancy evaluation with user groups and consultants
- Performing all projects with mínimal disruption to the Hospital via hospital-wide communication when impacted and proactive execution of duties
- Maintaining the master drawings of the facility
- Coordination of the programming and architectural design process to support all corporate projects
- Liaising with key stakeholders to interpret and establish project requirements, project feasibility, design parameters, schematic design and priorities to achieve consensus on proposed design solutions and the implementation process
- Assisting the Project Manager in the consolidation and interpretation of user requirements, production/coordination of the project requirements into a spatial design, development and creation of functional program, project design and construction documents (with professional Architects and Consultants where utilized) including scope of work, tender documents, construction drawings, value engineering, specification writing and oversight of the budget requirements
- Coordinating outside consultants and vendors related to the project’s design development and implementation, liaison with cost consultants and/or Engineering Department (when utilized)
- Participation in the planning for short-term and long term project prioritization
- Coordinating space plans, furniture layouts as required
- Participating on various internal committees relating to facility development and long-range planning, support to the Hospital Space Committee and Master Space Committee

**QUALIFICATIONS**:

- Post Secondary Degree or Diploma - design and/or architecture related is required.
- Minimum 5 years work experience in Project Management and Design/Architecture is required. Healthcare specific experience is preferred.
- Ability to communicate with a wide variety of stakeholders in diverse professions, industries, and areas of expertise.
- Demonstrated ability to use Microsoft Office (Word, Excel, Outlook, Powerpoint, Visio, Project), Revit, Auto CAD, Bluebeam Revu, 3D Studio Max, Adobe CS6
- As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. Please note, if you are extended an offer of employment,_
**_ you will be required to provide proof of vaccination in Ontario QR Code format. _**:

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