Project Coordinator

3 weeks ago

Toronto, Canada Friends of Ruby Full time

**Friends of Ruby**

Friends of Ruby is dedicated to the journey and well-being of 2SLGBTQIA+ youth, aged 16-29 through mental health services, social services, and housing. Friends of Ruby offers Youth Mental Health services, a Youth Drop-In Centre, and a Transitional Home. The Centre provides access to barrier-free counselling and therapeutic groups, case management and a drop-in space with hot meals, community, and comprehensive programming. The Home provides transitional and emergency housing, as well as mental health and life-skills to support youth moving towards independent living.

Friends of Ruby recognize that a diverse work force is critical to accomplishing our mission. Our goal is to attract, develop, and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives.

**Position Summary**

The Project Coordinator will join the Direct Marketing and Development team and will play an integral role in supporting the team’s fundraising goals by leading project management cross-functionally across the organization for the coordination, planning and fulfillment of all grant and major funding projects on-time and in budget.

**Responsibilities**
- Build project management guidelines to meet requirements of individual grants and funding projects
- Capabilities to develop project budgets for funding grants and opportunities
- Coordinate cross-functional responsibilities for funding fulfillment across development, finance, program, measurement, evaluation and IT teams
- Work closely with grant coordinator and development team to develop grant content for successful funding outcomes
- Organize and schedule project meetings with internal and/or external stakeholders as needed for project outcomes
- Maintain SharePoint database for grant and funding projects, to ensure all records and necessary documents are coordinated with funding projects for perpetuity
- Ability to utilize donor database software (Micharity) and CRM databases for grant tracking
- Coordination with M&C team for grant and funding recognition and stewardship
- Work cross-functionally with program and outcomes and measurement teams to support cross-agency commitment to Management Based Care (MBC)
- Project management coordination through project management software (i.e., MS Projects)

**Requirements**:

- Minimum 2 years of project management or organizational administrative experience
- Outstanding written and verbal communication skills
- Strong capabilities with software including project management and CRM software
- Successful track record in organizing work across diverse teams
- Ability to meet stipulated timelines and work within budget guidelines
- Demonstrated ability to interact and lead with empathy and emotional intelligence
- Proven ability to work in cross-functional teams to support grant budget, content, strategies, and reporting requirements
- Proven ability to multi-task in a busy environment, to work well under the pressure of deadlines, and to prioritize tasks appropriately while meeting time sensitive demands
- Experience working for a social service/mental health/or housing non-profit
- Knowledge or lived experience with the diversity of the 2SLGBTQIA+ community
- Experience working with a diverse team and promoting a positive brand image

**Additional Requirements**
- Satisfactory clearance under the Vulnerable Sector Police Check Program
- Must be qualified to legally work in Canada
- Willing to work onsite at our Friends of Ruby office located in downtown Toronto
- Willing to work on a flexible schedule to accommodate the needs of the organization, working evenings on occasions
- Ability to travel to other community-based settings as needed

**COVID-19 Protocol**

Friends of Ruby believes that immunization against COVID-19 is an individual and societal responsibility and that we must do everything possible to protect our clients, families, employees, students, volunteers and contractors against the spread of COVID-19. As a condition of employment, proof of full vaccination or exemption under the Ontario Human Rights Code must be submitted to Human Resources seven (7) calendar days prior to start date.

**Hiring Policy / Statement on Employment Equity and Diversity**

**Your Application

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