Manager, Operations and Administration

3 weeks ago


Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level C

Job Title

Manager, Operations and Administration

Department

LSI Leadership | Life Science Institute | Faculty of Science

Compensation Range

$7,400.83 - $11,540.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

November 24, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Jun 1, 2025

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Life Sciences Institute (LSI) is a unique interdisciplinary, multi-department research unit containing faculty, staff and students from primarily departments in the Faculty of Science and the Faculty of Medicine. The Life Sciences Institute is the largest occupant of the Life Sciences Centre building, with the incumbent managing the administration of approximately 375,000 sq. ft of research space on behalf of the Directorship. The Manager, Operations & Administration is part of the LSI leadership team and is responsible for strategic management of all operations, finance, human resources, and administration for the largest such institute at UBC, which houses over 85 research labs.

The incumbent is accountable, along with the LSI Director and Deputy Director, for a range of functions including strategic and operations planning, budget management, identification of new initiatives, facilities and space oversight, information management, policies and procedures, promotion and dissemination of information. The primary role of the position is to maintain high quality operational, financial and administrative services that support the achievement of the LSI’s strategic plan, goals and objectives.

The role of the manager is critical for defining and facilitating the achievement of departmental goals. They will anticipate, share, and lead organizational change to meet future growth within the Department while enhancing and expanding its reputation.

Organizational Status

Reports directly to the LSI Director and works closely with the Deputy Director and Safety Advisors; interacts regularly with operational leaders across the Life Science Centre units (LSC) and in the Faculties.

Work Performed

The incumbent oversees all of the institute’s operational and administrative functions. The areas of responsibility include:
Strategic Planning
- Develops and refines, strategic plans, goals and objectives
- Establishes innovative programs and practices to improve the day-to-day and long-term quality and efficiency of all services within the department

Finance
- Management of the institute’s operating budget, including preparation of annual budget plans and quarterly/annual reporting for UBC.
- Provides strategic recommendations and budgetary analysis to the Director and Deputy Director on prioritizing the allocation of funds.
- Oversees the allocation of funds to groups within the LSI
- Oversees accounts receivable and spending processes for all LSI subunits (Scientific Facilities, Core Services, Room Booking, IT)

Human Resources
- Directs, creates and implements short and long-term strategic human resources plans
- Is responsible for all aspects of Human Resources management for LSI employees including recruitment, performance management, training and professional development
- Interprets and advises on collective agreements for M&P, NUT and CUPE 2950 employment groups
- Plans and oversees initiatives related to Respect, Equity, Diversity and Inclusion

Operations
- Develops and implements policies, procedures and protocols related to the administration of LSI research space in the LSC
- Develops, implements and manages policies for shared research facilities and infrastructure
- Participates in the development of, seeking of funding for, and overseeing the execution of infrastructure development projects for the institute
- Leads the functional planning, design criteria, ongoing stakeholder involvement, construction coordination, and operational procedures for new facilities
- Provides advices and consultation to staff, stakeholders and partners to maximize value and productivity in the use of program services and facilities
- Oversees access policies and systems for the in


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