Medical Event Coordinator

3 weeks ago

Québec, Canada Ashfield Engage Full time

Coordonnateur d’événements médicaux
Êtes-vous à la recherche d’une carrière plus ambitieuse ? Possédez-vous de l’expérience au sein de l’industrie pharmaceutique et/ou dans l’organisation d’événements ? Êtes-vous une personne motivée et ingénieuse qui possède de solides compétences en matière d’analyse et de négociation ? Avez-vous la passion de jongler avec plusieurs projets dans un milieu où les activités se déroulent à un rythme rapide ?
Si oui, nous avons une occasion exceptionnelle pour vous
Objectifs principaux:

- Organiser et coordonner tous les événements médicaux (tables rondes, webinaires, conférences, etc.).
- Réserver les lieux pour les événements régionaux en utilisant la plateforme Planned et/ou en effectuant la coordination avec l’agence de relations publiques.
- Collaborer et communiquer en permanence avec les représentants, les gestionnaires régionaux, la communication médicale et les relations médicales pour leurs événements régionaux et nationaux.
- Rechercher tous les lieux d’événements (c.à-d. restaurants, espaces événementiels, nourriture, boissons, etc.), passer des contrats et faire la coordination des événements par l’intermédiaire de l’agence désignée de premier choix.
- Coordonner avec l’équipe et préparer les échantillons, les testeurs, les outils, les bannières, les présentoirs, l’équipement audiovisuel et électrique (le cas échéant).
- Coordonner avec l’agence responsable du kiosque et/ou de l’exposition : la livraison, le montage et le démontage des installations et répondre à tous les besoins techniques (p. ex., besoins en électricité, suivis des prospects lors des conférences).
- Travailler avec l’agence de graphisme pour les graphiques, au besoin (c.à-d. panneaux d’affichage du kiosque, bannières déroulantes, nappes, invitations, matériel de communication, etc.).
- Saisir les événements dans nos systèmes internes de gestion des relations avec les clients (CRM) et de gestion des événements et s’assurer que tous les champs pertinents sont remplis, que les budgets sont comptabilisés et que les parties prenantes sont impliquées.
- Collaborer avec Medical Digital pour garantir que les champs spécifiques et les pièces jointes sont intégrés dans notre système interne CRM (p. ex., correspondance par courrier électronique, contrats, etc.)
- Gérer / créer des emplacements et des fournisseurs dans nos systèmes internes CRM et gestion des événements.
- Gérer / créer des comptes de conférenciers pour les professionnels des soins de santé (PSS) dans nos systèmes internes CRM et gestion des événements, le cas échéant.
- Gérer les paiements des honoraires des PSS, y compris le suivi avec les PSS pour recevoir les factures et les fournir à l’agence appropriée pour le paiement.
- Créer des bons de commande avec les agences, les lieux et/ou les fournisseurs événementiels choisis.
- Travailler avec Medical Digital pour développer et maintenir un tableau de bord complet des PSS qui ont été payés pour leurs services liés à des événements médicaux.
- Gérer l’exécution des contrats des conférenciers et des participants.
- Coordonner les trousses de l’événement, le cas échéant (c.à-d. sacs, produits, etc.), y compris la conception, la mise en trousse et la livraison.
- Travailler avec l’agence pour acquérir et distribuer les bons de repas pour les événements virtuels, le cas échéant.

Exigences du poste:

- Baccalauréat requis et plus d’un an d’expérience dans le domaine
- Excellentes compétences en matière de service à la clientèle et de relations interpersonnelles
- Solides compétences en communication écrite et orale (français et anglais)
- Solides compétences en matière de gestion du temps et d’organisation
- Expérience de la négociation des prix pour les lieux/salles et les exigences de l’événement
- Compréhension de l’industrie pharmaceutique et des événements de formation médicale continue sont des atouts importants.
- Expérience de la planification d’événements de préférence
- Solides compétences en gestion de projet et souci du détail
- Connaissance des méthodes de surveillance de performance pour les événements et capacité à créer des rapports permettant d’améliorer la coordination des événements futurs
- Expérience de la gestion d’un budget et des finances
- Capacité à travailler de manière indépendante et à faire partie d’une équipe collaborative
- Une expérience préalable avec des plateformes CRM ou de gestion d’événements est un atout, mais n’est pas nécessaire (une formation sera donnée)
- Connaissance de la technologie et des programmes Microsoft Office
- Environnement de travail flexible à distance avec l’attente de travailler au bureau de L’Oréal Canada au centre-ville de Montréal au moins 3 jours par semaine
- Volonté et capacité de voyag

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