Assistant, Operations

3 weeks ago

Richmond, Canada Rick Hansen Foundation Full time

30 to 35 hours a week, 8 weeks in duration
- Term: 280 hours max., Full time
- Start date: May 1, 2023
- Hourly rate: $17.00 - $18.00 / hour (pending experience)
- Location: RHF Office in Richmond (Hybrid)

Founded on the legacy of Rick Hansen’s Man In Motion World Tour, the Rick Hansen Foundation (RHF) is a Canadian registered charity with the vision of creating a fully inclusive and accessible world where people with disabilities are living to their full potential. Through our programs and partnerships, we break down barriers for people with disabilities by changing attitudes, creating accessible spaces and inspiring an inclusive society.

RHF is a dynamic and rewarding place to work. Our success begins with our people. We are committed to building a diverse workforce representative of the communities we serve. This Canada Summer Jobs position is an excellent opportunity for you to develop your skills and gain valuable experience working in a dynamic environment. If you’re interested in being a part of our innovative team this summer, we hope that you will consider this opportunity with us

**ELIGIBLE APPLICANTS: CANADA SUMMER JOBS PROGRAM**
- Must be between 15 and 30 years of age at the start of employment;
- Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the _Immigration and Refugee Protection Act_; and
- Be legally entitled to work in Canada in accordance with BC legislation and regulations. International students are not eligible participants.

**JOB SUMMARY**

The Assistant, Operations will perform a wide range of administrative duties for the Operations team related to office services. They are a part of the Operations team related to office services. They will report to the Manager, Operations, HR & Contracts as well as liaise with all RHF staff, vendors, visitors, couriers and BCIT.

**RESPONSIBILITIES**

Duties include, but are not limited to the following:

- Help sort and distribute incoming mail, as well as collect and record outgoing mail;
- Stock and organize storage rooms and cabinets;
- Help arrange staff parking and security passes;
- Maintain inventories for RHF books, e-store and kitchen supplies;
- Develop and maintain relevant spreadsheets using MS Excel;
- Draft documents and basic communication materials;
- Filing and records management;
- Coordinate stationary orders and fill supply requests as requested;
- Support with special projects as needed;
- Help place maintenance requests with vendors and building management as needed; and
- Perform other duties as requested.

**PREFERENCES**
- Teamwork
- Proven ability to develop credibility and effective working relationships with staff and other partners;
- Communication
- Effective oral and written communication, interpersonal, presentation and organizational skills;
- Digital Skills
- Computer experience working with MS Office;
- Strategic thinker with an ability to execute;
- Strong attention to detail;
- Political sensitivity with a strong understanding of the political environment and a good sense of emerging issues and their potential impact on strategy;
- Proven skill with proactively finding efficiencies, identifying issues and bringing forward ideas and solutions to increase revenue and better service for donors;
- High degree of professionalism, flexibility and adaptability;
- Strict adherence to maintaining confidentiality and privacy;
- Ability to work both independently and within a team environment.

**HOW TO APPLY**

If you are interested in being a part of our innovative team and are passionate about making a difference, we hope that you will consider working with us.

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