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Administrator, Human Resources
3 months ago
HUB International is continuously GROWING, and we are looking for individuals with an ENTREPRENEUR mindset to join our team
We are the 5th largest insurance brokerage in the world with 16,000+ employees across North America. Our culture is renowned within the industry, and we value our people and their development We invest our time in helping highly self-motivated individuals achieve their goals in our fast-paced and dynamic environment.
We are Proud to Offer
Hybrid work arrangement (3 days in office, 2 days WFH)
Competitive compensation
Comprehensive tuition financing and career-related training and development
Customizable flexible benefits options for you and your family
A progressive employee assistance program through LifeWorks
Mental and physical wellness initiatives
A positive, collaborative, and team-oriented environment
Ongoing personal and career development
The Opportunity
As an Administrator in our Human Resources Division, you’ll play a critical role in supporting our HR Team, management, and employees by taking pride in performing a variety of talent-related administrative work, including collecting, organizing, verifying, and submitting payroll data.
Our HR Administrator requires excellent organizational skills, a high-level of proficiency with MS Office, and the ability to handle sensitive information confidentially.
This position provides a wide variety of work from the high level of accuracy required to collect, organize, and process payroll data to the creative thinking required to design and create appealing documents to support our fast-paced business needs and employee engagement.
You must love being part of an amazing team and working in a fast-paced environment where we’re always striving to evolve, improve, and support a happy and healthy workplace.
The Responsibilities
Payroll & HRIS
Liaise with corporate Canadian payroll team to administer local payroll processes
Ensure new hire payroll-required information is entered into Workday
Oversee bi-weekly time and attendance processing for payroll in Workday
Biweekly audit to ensure accurate input / system translation
Manage quarterly reporting (accrual balances, carry over, etc.)
Answer employee and manager payroll and Workday enquiries
Partner with the Joint Health and Safety Committee to set up stipends, and regularly audit our First Aid Attendant staffing requirements for each office
Maintain accurate payroll processes and procedures according to necessary guidelines and changes
Administer and issue year end T2200’s
Communication
Prepare bi-weekly HR Update
Prepare monthly Hot Jobs
Create appealing and engaging communication & documents using Canva
Send onboarding 30-day & 90-day surveys to employees
Prepare employment verification letters
HR Administration & Support
**Support company-wide HR initiatives such as**: service awards, Employee of the Year, Rising Star, Employee Appreciation Day, etc.
**Administer Tuition Assistance Education Program by**:
Coordinating tuition assistance and textbook loan agreements
Auditing outstanding loans and completed courses
Answering employee inquiries on course progression
Sort, file, manage and distribute incoming and outgoing HR mail (electronic & physical)
Arrange correspondence to law firm/WCB inquires and data requests
Update and maintain HR Download employee list and deploy training
**Support Orientation program in conjunction with HRBP’s by**:
Sending orientation invites to new hires
The Requirements
5+ years of experience in an administrative position
Experience working with private & confidential data & dedication to maintaining confidentiality
Experience supporting marketing & communications tasks
Demonstrates basic account and business math skills in previous role
Proficient with MS Office, specifically Word and Excel
Exceptional interpersonal skills, client service orientated professional
Strong organizational skills and attention to detail
Excellent time management and prioritization skills
Driven and self-motivated individual with the ability to work independently and collaboratively
Self-starter who will continuously looking for process improvements
**Experience that will make you stand out**:
Experience with an HRIS is an asset - Workday
Experience with design software is an asset - Canva
Department Human Resources
**Required Experience**: 5-7 years of relevant experience
**Required Travel**: No Travel Required
**Required Education**: Diploma
Hi, we’re HUB.
In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.
When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.
And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.
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