Executive Assistant, Divisional

3 months ago

Rocky View County, Canada Gordon Food Service Full time

Welcome to Gordon Food Service We are excited that you are thinking about opportunities with us, and we have an amazing story to share. Here's a quick glance of who we are and the impact you could have on the food service industry. There's a seat at our table for you...
Position Summary:
What We Offer- Medical, Dental, Prescription Drug, and EFAP Benefits after 30 days of employment- Comprehensive customizable benefits program to suit you and your family needs including dental, vision, prescription drugs and extended health coverage- Company-matched retirement program- Annual bonus and profit sharing- Training and career advancement opportunities- Gordon Food Service product discounts- Employee appreciation events- Family culture- 126 year, family-owned and operated company history

**Responsibilities**:
- Provide administrative support to the Prairies General Managers and Senior Leadership team.- Coordinate full-scope meetings and large events for over 450 employees (Town Halls, Annual Celebrations, Family Day etc.)- Manage various internal calendars- Coordinate travel plans for leadership in Concur- Approve and submit time cards for the leadership team in UKG/Kronos- Direct communication with employees internally and externally- Support and direct various committees (Community Sharing, Annual Celebration, Upgrowth Collective)-
- Prepare and submit expense reports on behalf of the senior leadership team- Establish and maintain strong working relationships with internal and external customers- Maintain confidentiality and discretion- Coordinate and arrange meetings, including preparing agendas and creating presentations/supporting documents, reserving facilities, and manage corresponding budgets- Act as a resource center for a variety of processes and systems (company programs, expenses, policies)

Skills You Bring- Excellent communication skills, both verbal and written- The ability to work confidentially and independently- Ability to prioritize tasks in high energy environment- Ability to solve problems under pressure and provide creative solutions when necessary- Negotiation experience with external vendors- Goal oriented, motivated self-starter with excellent organizational skills and ability to handle multiple tasks- Be able to work within tight time demands- Special event planning/hospitality experience- A strong knowledge of Google Suite- Knowledge of UKG/Kronos, Concur and Ariba software is preferred- Minimal local travel may be required- Relevant education and three to five years’ prior experience in mid-to senior-level administration, business, management, or related field preferred

Gordon Food Service is the largest, privately held foodservice distributor in North America. The best restaurants and food service locations trust us to deliver their products promptly and safely every single day. Our family-owned company has a history of developing great people - and our people are what set us apart. Every person we hire is important and we are proud to have built the kind of company that both develops careers and creates lasting friendships.

What We Value, You Value

We are committed to building a strong relationship with our local community through our Community Sharing Committee.

*We thank all interested applicants, however, only those under consideration shall be contacted*

We thank all applicants for their interest, however only those selected for the next stage will be contacted. Gordon Food Service is an equal opportunity employer who strives to provide an inclusive work environment that involves everyone and embraces the diverse talent of its people. All qualified applicants and employees will receive consideration for employment, or in terms or conditions of employment, without regard to any enumerated or analogous grounds of discrimination, including race, religious beliefs, colour, gender, gender identity, gender expression, physical disability, mental disability, age, ancestry, place of origin, marital status, source of income, family status, sexual orientation or status as a qualified individual with disability.

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