Office Manager

2 days ago

Guelph, Canada Beef Farmers of Ontario Full time

This full-time position is responsible for ensuring a supportive, productive, and efficient office environment. Responsibilities include administrative tasks, reception duties, phone call stewardship, content development and sharing of correspondence and reports, membership data entry and maintenance of the membership database, filing, ordering and maintaining office supplies, coordinating repairs of the office and office equipment, and preparation for association meetings and events.

We know experience comes in many forms. If you are unsure if you meet all of the qualifications but still feel this is the job for you, please connect with us We would love to chat with you rather than have you take yourself out of the process before it has even begun.

**The Opportunity**
- Oversee all administrative, office organization and reception duties
- Assist and prepare for meetings and events, including scheduling, invitations, logistics, meals, meeting packages, preparation of nametags, etc.
- Assist in the successful execution of BFO’s Annual General Meeting, including voting delegate verification and management, collection of resolutions and local association documentation etc.
- Manage data entry and maintenance of the BFO membership database
- Prepare letters, memos, tables, spreadsheets, etc., as required
- Create and maintain mailing lists, contacts and directories
- Facility/property management, including office inventories, equipment and building maintenance, and facility supplies
- Liaise with service providers (facility and IT) and sales/supply representatives
- Manage scheduling and completion tracking of annual health and safety and other workplace training requirements
- Administer the Branding Registration Program, and generate and distribute forms requested by individual feeder and breeder co-ops

**What You Bring to the Table**
- You have a minimum of five (5) years of experience in an office environment, or an equivalent combination of education and experience
- You have a post-secondary education related to communications, administration and/or office management or related professional experience
- You have exceptional skills with Microsoft Office and database software
- You are a strong communicator with a passion for customer service
- You have excellent attention to detail and a drive for accuracy
- You have strong time management and organizational skills, can prioritize activities and work independently
- You are flexible and adaptable in a fast-paced environment
- You have either knowledge of the agricultural sector or a keen willingness to learn
- A valid driver’s license and access to a vehicle would be considered an asset

**Working Conditions**
- Works in an office environment from the BFO head office in Guelph, Ontario
- Works Monday to Friday, 8:30 a.m. to 4:30 p.m. based on a standard 37.5-hour work week
- On occasion, may be required to work evenings and weekends to attend association events and functions, with the opportunity to accrue time in lieu
- Spends a frequent amount of time sitting and looking at a computer screen
- Must be able to manage frequent interruptions and multiple tasks daily

**Compensation & Benefits**

$26-34 per hour based on a standard 37.5-hour work week. Compensation will be proportionate to experience.

Benefits include health and dental coverage, three (3) week’s paid vacation to start, an employer matched RRSP program, and an annual wellness benefit.

**Our Commitment to Diversity, Equity, Inclusion and Accessibility**

**How to Apply**

**Salary**: $26.00-$34.00 per hour

Expected hours: 37.5 per week

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- RRSP match
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):
**Education**:

- Secondary School (preferred)

Work Location: In person

Application deadline: 2024-03-15

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