Office Administrator/ Dispatcher

3 weeks ago

Surrey, Canada GFL Environmental Inc. Full time

GFL is looking for an Office Administrator/ Dispatcher to join our team in Surrey, BC The Office Administrator/ Dispatcher position is responsible for overall front office activities, including the reception area, mail, large purchasing requests and facilities. Also responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment. Responsible for arranging internal office moves and providing arrangements for office meetings.

**Key Responsibilities**:

- Supervise Customer Service Representatives including and is responsible for the performance management and hiring of the employees within that department
- Support and assist the branch in meeting goals, requests and Requirements: of the division and Home Office regarding branch audit Requirements:

- Manage scale house operations and coordinate special waste documents
- Create and maintain monthly commodity report, processes rebates, completes monthly recycling scrap reconciliation forms
- Process muni PI’s, tracks PI’s and keeps up muni quarterly billing spreadsheet
- Process manual municipal and commercial billing
- Enter new residential accounts and work orders into ERP system
- Process credits and sales adjustments up to the established limit
- Assist Collections, Accounts Payable departments disposal and fuel reconciliation as needed
- Ensure accuracy of all billing including roll-off work orders and process manual billing accounts into the ERP system
- Prepare all month end reports including; landfill accrual, commodity, etc and ensure reports are completed accurately and timely
- Order and maintain the inventory relating to all office supplies
- Assist supervisors/managers with processing payroll for all Branch personnel
- Responsible for completing employee data sheets to update employee status, scan ADP reports (active, termed, leave, etc.) in HRIS system
- Train new staff on branch procedures, customer service, computer systems, etc
- Conduct new hire orientation, prepare and verify completion of new hire packets and ensure packets are sent to Home Office
- Maintain and schedule public relations and customer service events for the branch
- Back-up on incoming calls and direct messages to appropriate personnel
- Conform in all respects with applicable laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors
- Perform other reasonable duties and responsibilities as required or requested by management

**Knowledge, Skills, Abilities and Competencies**:

- High school diploma; BS/BA in office administration or relevant experience
- 2-4 years of related experience and/or training
- 1-2 years of supervisory experience and customer service experience
- Equivalent combination of education and experience
- Familiarity with office management procedures and basic accounting principles
- Excellent organizational and leadership skills
- Excellent knowledge of MS Office and office management software (ERP etc.)
- Excellent interpersonal and communication skills
- Experience with AS400 and Tower is a plus
- Possess ability to regularly lift/move up to 10 pounds and occasionally lift/move up to 20 pounds

We thank you for your interest. Only those selected for an interview will be contacted.

GFL Environmental is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GFL will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

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