Project Information Specialist

4 months ago

Greater Sudbury, Canada AECOM Full time

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of nearly 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

**Job Description**:
AECOM is hiring a Project Information Specialist to provide general project management and operations assistance to the Buildings and Places (B+P) business line. This position will be based out of one of our GTA-based or Sudbury offices and is a Full-time role.

The following tasks and responsibilities would be part of this role:
+ Handling and coordinating day-to-day tasks for Operations Managers, Program Managers and others on the project management team

+ Assist Operations Managers with monthly workload and financial projections

+ Assist Project Managers with project controls including project tracking, financial analysis and project billing

+ Documentation includes reports, specifications, manuals, meeting notes, letters and proposals

+ Managing appointments, meetings, and conferences

+ Organizing travel arrangements

+ Preparing presentations, reports, proposals and correspondence

+ Managing filing systems

+ Support for expenses, coordinates meetings, assists in the monitoring of quality control and coordinates contract execution. Liaising with clients

+ Maintain efficiency within the office by establishing the best policies, standards, and procedures for their company or department

+ Assist in training and onboarding new hires

+ Organize project-wide, corporate and internal meetings and events

+ Acting as a point of contact for phone calls and correspondence

+ Place monthly orders for food, snacks, and office supplies as required for project meetings, as back-up to the administrator

**Qualifications**:
**Minimum requirements**:
+ Bachelors Degree + 6 years of experience in project administration OR Technical Diploma + 8 years of experience in project administration

**Preferred Qualifications**:
+ 10 years of experience highly preferred.

**+ Proficient in the MS suite**: MSWord, Excel, PowerPoint, etc.

+ Proficient with SharePoint

+ Excellent oral and written communication skills

+ Excellent organizational skills - multitasking and ability to effectively coordinate tasks. Developed planning skills.

+ Diplomacy - working with multiple senior level employees across multiple organizations

+ Adaptability

+ Proficiency and flexibility with different software systems

+ Discretion - as this person will be working with highly confidential matters

+ Ability to understand technical concepts

+ Engineering or technical education and understanding is ideal

Additional Information

+ Relocation is not available for this position.

+ Sponsorship for Canadian employment authorization is not available for this position.

+ Offered rate of compensation in Markham, ON will be based on individual education, qualifications, experience, and work location. The salary range for this position is $80,000 - $109,582.56

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together - your growth and success

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