Conveyance Team Lead

7 months ago

Vancouver, Canada rennie Full time

**JOB POSTING**

**Position**:Conveyance Team Lead

**Reports to**: Managing Broker

**Job Type**:Full Time & Permanent (4 days in office & 1 day work from home)

**About rennie**

rennie brings a thoughtful, trusted approach to the real estate industry, supporting our clients and communities for more than 40 years.

Founded on a people-first culture, our growing team of 130+ home office staff and 270+ real estate advisors work seamlessly together to deliver exceptional experiences and service. Collectively, we provide our clients with the confidence they need to make informed decisions when buying, selling, or building a home or community.

**Life at rennie**- We have a people-first culture that fosters a vibrant workplace of collaboration, empowerment and opportunity to deliver exceptional experiences and service. Together, we drive each other's collective success.- We are diverse—representing a range of skill sets, backgrounds and perspectives—but we are motivated by a common goal: being the most trusted resource in real estate.- We work in a fast-paced environment, but we make time to celebrate each other and have fun with our colleagues, families and communities.- We offer our employees a competitive salary and bonus program, as well as extended medical, dental, and healthcare benefits that include an employee assistance program, extensive mental health benefits and a healthcare spending account.- We take time off to rest and recharge. In addition to statutory holidays, salaried team members enjoy paid vacation time and our home office also closes over the December holidays, as business allows.

**About the Opportunity**

The Conveyance Team Lead works to administer real estate transactions for the rennie consumer services team. The Team Lead is responsible for the contract administration of real estate transactions from sale to completion. We’re seeking an experienced conveyancer who thrives on guiding and supporting a team. In this role, you will lead the RCS conveyance team with day-to-day activities, focusing on team training, problem solving, and planning.

**Duties and Responsibilities**- Supports the team with day-to-day conveyance activities and inquiries, file allocation and file progress review.- Conducts weekly meetings to problem solve, share priorities, supports RCS conveyance team for answering questions, training of Conveyancers and troubleshooting.- Performs all conveyance duties.- Provides guidance and support to advisors including: onboarding; ensuring realtors are following office procedures; managing checklist items and trade related issues are complete; troubleshooting and managing inquiries advisors to support transactional questions (expenses, commissions, etc);providing status reports regarding sales transactions, commissions and expenses and general inquiries.- Ensures conveyance of all transactions (e.g. liaise with lawyers, notaries, and cooperating brokerage, confirms commission, sends excess deposit, provides registration numbers to advisors)- Handles deposits, ensuring they are received in the trust account on time and recorded.- Receives commissions in appropriate accounts and administers commission payouts (paying advisors, paying referral fees and allocating office splits)- Runs biweekly reports for the incentive program, and upcoming completions- Collaborate with Finance to follow up on advisor expenses- Post monthly billing for realtors MLS related expenses- Ensures that our system is up to date with transactions, closings and invoicing for commissions, etc. to ensure line of sight to completions and terms of the contract.- Assists with implementing new initiatives by working closely with the Managing Broker- Performs other related duties as assigned by the Leadership

**Education and Experience**- Minimum 5 - 7 years of experience in a Conveyance role.- An undergraduate degree from a college or university, or equivalent combination of education and experience.- Experience using LoneWolf, Paragon, Transaction Desk, and Paragon is considered an asset.

**Desired Knowledge, Skills and Abilities**- Meticulous and detail oriented, demonstrates accuracy and thoroughness- Excellent time management skills.- Ability to work with ease in a high volume environment is critical- Collaborative, creative, flexible, and innovative team player with an ability to work effectively with peers, senior leaders, and key stakeholders- Exceptional communication skills, always maintains composure and an action-oriented attitude- Ability to understand and follow written and verbal instructions.- Excellent problem-solving, and analytical skills with good judgment to make timely and sound decisions.- Strong administrative and organizational skills with the ability to manage multiple priorities and workflow.- Ability to track and meet deadlines, through prioritizing appropriately- Experience with supervising and motivating team members an asset- Strong computer skills in MS Office, Google S

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