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Conveyancer (Contract)

1 month ago

Vancouver, Canada rennie Full time

**Position**:Conveyancer
**Reports to**: Conveyance Manager

**Job Type**:Full Time Temporary Contract (12-18 Month Mat Leave). 4 days in office & 1 day work from home

**About rennie**
rennie brings a thoughtful, trusted approach to the real estate industry, supporting our clients and communities for more than 40 years.

Founded on a people-first culture, our growing team of 130+ head office staff and 270+ real estate advisors work seamlessly together to deliver exceptional experiences and service. Collectively, we provide our clients with the confidence they need to make informed decisions when buying, selling, or building a home or community.

**Life at rennie**We have a people-first culture that fosters a vibrant workplace of collaboration, empowerment and opportunity to deliver exceptional experiences and service. Together, we drive each other's collective success.
- We are diverse—representing a range of skill sets, backgrounds and perspectives—but we are motivated by a common goal: being the most trusted resource in real estate.
- We work in a fast-paced environment, but we make time to celebrate each other and have fun with our colleagues, families and communities.
- We offer our employees a competitive salary and bonus program, as well as extended medical, dental, and healthcare benefits that include an employee assistance program, extensive mental health benefits and a healthcare spending account.
- We take time off to rest and recharge. In addition to statutory holidays, salaried team members enjoy paid vacation time and our home office also closes over the December holidays, as business allows.

**About the Opportunity**
The Conveyancer works to administer all pre-sale and resale real estate transactions. In this role, they are responsible for communicating with purchasers, developers, lawyers, appraisers, other brokerages and agents, as well as internal teams. The Conveyance Coordinator is responsible for the contract administration of pre-sale and resale real estate transactions from sale to completion.

**Duties and Responsibilities**Reviews contracts in Transaction Desk and ensures that checklist items are met
- Enters deals into LoneWolf
- Ensures conveyance of all transactions (e.g. liaise with lawyers, notaries, and cooperating brokerage, confirm commission, send excess deposits, provide registration numbers to agents)
- Issues commission invoices for transactions with pre-sale developments
- Receives commissions in appropriate accounts
- Processes commission payouts (pay agents, pay referral fees and allocate office splits)
- Manages the contracts administration process for presale contracts from launch to project completion
- Ensures data integrity of backend sales systems
- Sends deposit reminders and collects deposits from presale purchasers
- Transmits contracts and deposits to lawyers
- Sends amendments to disclosure statements to purchasers and monitor receipts
- Communicates with purchasers and developers throughout the project completion cycle
- Provides weekly updates on workload and objectives to Conveyance Manager
- Performs other related duties as assigned by the Leadership

**Education and Experience**Minimum 3 years of experience in an administrative or project coordinator role in the real estate industry

**Desired Knowledge, Skills and Abilities**Strong knowledge of local real estate market an asset
- Meticulous and detail oriented, demonstrates accuracy and thoroughness
- Ability to work with ease in a fast-paced high volume environment is critical
- Proficient understanding of presale Purchase Agreements and Disclosure Statements
- Promotes superior quality management while continually looking for process and quality improvement
- Collaborative, creative, flexible, and innovative team player with an ability to work effectively with peers, senior leaders, and key stakeholders
- Exceptional communication and presentation skills, always maintains composure and an action-oriented attitude
- Ability to understand and follow written and verbal instructions
- Excellent problem-solving, and analytical skills with good judgment to make timely and sound decisions
- Strong administrative and organizational skills with the ability to manage priorities and workflow
- Ability to deal with demanding clients and stakeholders (internal and external)
- Good computer skills in MS Office and Google Suite and Salesforce, Lonewolf, Avesdo

**Working Conditions**Our home office is located just outside of Granville Island in Kitsilano and this role is primarily office based with some flexibility to work remotely

**Salary Information**

**How to Apply**:Are you interested in working for an industry leader alongside an amazing team?
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**_
I can’t be me unless I let you be you. _**:

- Bob Rennie
At rennie, we understand that experience comes in many forms. We don’t just accept differences, we celebrate them. We’re proud to hire from a variety of backgrounds and are dedicated to addi