Bilingual Part-time Office Administrative Assistant

2 weeks ago

Nepean, Canada CUPE 4000 Full time

Job Title:
**Bilingual Part-Time Office Administrative Assistant**
Job Category:
Clerical/Secretarial
Employer:
Canadian Union of Public Employees

**Location**:
32 Colonnade Rd. Suite 200Ottawa, Ont.
Reports to:
President &Secretary Treasurer
Level/Salary Range:
$28.26 - $30.19
Position Type:
**Part-time**
Date Posted:
April 22, 2024
Will Train Applicant(s):
Orientation
Posting Expires:
May 17, 2024
Shift Rotation:
**22.5hrs/weekly ((Monday - Friday) Days**
- For information purpose, the employer reserves the right to change rotation as per article 9.05

Job Description Role and Responsibilities
- Purpose of the position: To support the Local 4000 with efficient co-ordination and performance of clerical and secretarial duties.
- Provides reception and receives visitors.
- Answers telephone and records/reports messages as required.
- Directs all member inquiries to appropriate Union officer.
- Booking meetings for members when necessary -may include contacting parties involved in scheduled or cancelled meetings excluding anything pertaining to grievances as this is covered in another section.
- Monitor cancellations.
- Assisting if needed schedules for the local President, 1stVice President, Treasurer and/or Chief Steward
- Refer all Hall Rental inquiries, as required, to Treasurer when they are reachable or other officers who are in the office.
- Data entry and retrieval
- Maintains all files for members of CUPE Local 4000
- Ordering of office supplies as required/directed.
- Sending Union leave requests.
- Make photocopies as requested or required for members.
- Faxing as needed
- Printing of correspondence as needed.
- Reporting malfunctioning equipment to appropriate officer and take direction.
- Assisting officers of the Local with minor issues, as related to clerical duties.
- Preparation and mailing of gift packages to retired members, after receiving confirmation from HR/TOH on monthly report.
- Creating new grievance files, including submitting forms to Employers with grievance number, and date submitted
- Maintaining open grievance files with all new information, meetings, etc.
- Contacting members to advise of their Step 2 meetings and rescheduling as needed.
- Forwarding Union responses to the Employers within specified timelines
- Forward all requests from Legal Advisor and/or National Rep(s) to Executive Chief Steward
- Closure of grievance files - including forwarding correspondence to members and Employers
- Perform other related duties as assigned

Qualifications and Education Requirements
Secondary School (up to Grade 12)

Six months recent experience in high paced office environment

Data entry skills-Intermediate to Advance (4000kph min.)

Keyboarding - Intermediate to Advance (60wpm min.)

Computer word processing skills - Intermediate to Advance

Excel - Intermediate to Advance

Proficiency in English (oral expression and comprehension at intermediate to advance level)

**Preferred**:

- Proficiency in French (oral expression and comprehension at intermediate to advance level)

Ability to
Good communication skills in both official languages written and oral

Good organizational skills

Working independently

Ability to prioritize without supervision.

Maintaining confidentiality

Excellent coordinating/multitasking skills

Use Microsoft Office Suite, Internet search engines and learn new software

Union Group:
Unifor Local 567

**Job Type**: Part-time

Pay: $28.26-$30.19 per hour

Expected hours: 22.5 per week

**Benefits**:

- Paid time off

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Nepean, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- clerical: 1 year (required)

**Language**:

- English/French (required)
- French and English (required)

Work Location: In person

Application deadline: 2024-05-17
Expected start date: 2024-06-03

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