Office Manager Assistant

2 weeks ago

Toronto, Canada Nexus Massage and Rehab Full time

**BACKGROUND**:
Nexus Massage & Rehab is a high volume, multidisciplinary clinic in the Yonge and Eglinton area. We service Massage Therapy, Chiropractic, Physiotherapy, and Acupuncture with over 20 practitioners who focus on achieving Optimal Health, by delivering results-focused treatments.

**POSITION**:
The Office Manager Assistant is responsible for supporting the Office Manager in the day-to-day operations of the office, **as well as performing Receptionist Duties.** This includes tasks such as answering phone calls, scheduling appointments, insurance billing and managing office supplies. Additionally, the Office Manager Assistant will be responsible for maintaining records and databases, and assisting with hiring and onboarding of new employees.

**Receptionist Duties**:

- Booking appointments, check patients in/out, insurance billing
- Performing laundry duties
- Maintaining general cleanliness of the clinic
- Troubleshooting / reporting concerns and issues related to the clinic
- Stocking supplies and linens
- Opening/closing duties
- Comply with and enforce COVID-19 procedures

**Office Manager Assistant**
- Generating and updating Call Back list, calling patients to book appointments
- Assist with payroll and confirming invoices and approval
- Bank deposits for insurance cheques and cash on hand
- Assist with hiring and onboarding
- Training new staff on front desk duties
- Organizing documents and files in Google Drive
- Assisting management on general administration tasks
- Ordering and maintaining supplies / products at the clinic
- Be the liaison between employees and practitioners and escalate any concerns to management
- Assisting with managing vendors and building operations
- Addressing customer complaints when management is not available
- Act as liaison between marketing firms and management

**The duties listed above are representative and not to be construed as all-inclusive.**

**Required Knowledge, Skills and Abilities**:

- 1-2 years working in an administrative/receptionist role
- Experience in Office Management in a clinic setting
- Excellent communication skills
- Ability to work independently and take initiative
- Strong organizational skills and attention to detail is critical.
- Management skills and ability to multitask and prioritize work
- Problem solver and a fast learner
- Reliable and has a strong sense of professional responsibility.
- Experience with using health electronic management records and insurance companies is an asset but not required.
- Experience with computer systems, spreadsheets, and word processing
- Phone sales training experience is an asset but not required.
- Fluent in the English language (verbal and written).
- Being a team player and having a positive attitude

**Job Types**: Full-time, Permanent

**Salary**: $19.00-$21.00 per hour

**Benefits**:

- Wellness program

Schedule:

- Day shift
- Every Weekend
- Night shift

COVID-19 considerations:
We have implemented COVID19 procedures and protocol such as installing plexiglass at the front desk, hand hygiene and sanitization routines, and more. Vaccinations are strongly recommended.

Application question(s):

- Available to work morning shifts (7:45am), closing shifts (till 9pm), and Saturday mornings.

**Experience**:

- customer service: 1 year (required)
- management: 1 year (preferred)
- Administrative: 1 year (preferred)

Work Location: One location

  • Corporate Services Officer

    5 days ago

    Toronto, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **The British Consulate-General in Toronto seeks a Corporate Services Officer to join the Canada Network (CANET) Corporate Services Team.** The CANET Corporate Services Team provides a wide range of services to both UK Based and Country Based Staff while supporting all sections within the Consulate General. It is...

  • Office Manager

    4 weeks ago

    Toronto, Canada Audax Full time

    **Office Manager / Administrative Assistant** Start Date: A.S.A.P. **About Audax** Audax is a vertically integrated organization that provides Architecture, Interior Design, and Construction Management services to the luxury real estate market, with a strong focus on high-end residential work. The services are performed by the sister companies, Audax...

  • Office Manager

    9 hours ago

    Toronto, Canada Audax Full time

    **Office Manager / Administrative Assistant** Start Date: TBD **About Audax** Audax is a vertically integrated organization that provides Architecture, Interior Design, and Construction Management services to the luxury real estate market, with a strong focus on high-end residential work. The services are performed by the sister companies, Audax...

  • Executive Assistant/office Manager

    4 weeks ago

    Toronto, Canada Paul Raff Studio Full time

    Join Our Team as an Executive Assistant - Office Manager About you: We are looking for a smart, eager, multi-tasker who will dive into any task with enthusiasm and finesse. As our Executive Assistant - Office Manager, you will be the backbone of our operations, supporting our Principal Architect and team with your exceptional organizational skills, project...

  • Office Manager/executive Assistant

    3 days ago

    Toronto, Canada Pluribus Technologies Full time

    **PLURIBUS TECHNOLOGIES** We are Entrepreneurs partnering with Entrepreneurs! Founded in 2018, Pluribus Technologies (TSX-V: PLRB) is dedicated to acquiring, strengthening, and enhancing small profitable B2B software companies. By leveraging the operational experience of their management teams, Pluribus grows these businesses to create significant value in...

  • Administrative Assistant

    7 days ago

    Toronto, Canada ARS Head Office Full time

    **Position**:Administrative Coordinator **Reporting to**: Senior Manager - Operations We are looking for an Administrative Coordinator to manage the front office reception desk, provide support to managers, other staff and office visitors by handling a variety of tasks in order to ensure that all interactions between our organization and others are...

  • Executive Assistant

    1 week ago

    Toronto, Canada Office of MPP Adil Shamji Full time

    **Role Summary** Working very closely with the Member, you will serve as the link between the MPP’s office at Queen’s Park and his Constituency Office. As the Executive Assistant, you will lead the successful coordination and execution of the Member’s parliamentary and community duties. This includes supervising staff and ensuring the smooth operation...

  • Office Manager/executive Assistant

    4 days ago

    Toronto, Canada Flatiron Wealth Management Inc Full time

    **About us** As a growing finanancial firm in Toronto. We provide a professional level of care to our clients with expertise, thoughtful service with a fiduciary level duty of care. **Adding to our team: Office Manager / Executive Assistant** The Office Manager / Executive Assistant at our firm plays a key role as the front of house and ensures the office...

  • Mcasphalt Office Manager/ Executive Assistant

    1 week ago

    Toronto, Canada Colas Full time

    **Job Purpose**: The Executive Assistant/ Office Manager supports executives across all administrative functions, including travel coordination, meeting scheduling, expenses, upkeep of contacts and meetings notes as well as involvement with other ad hoc projects. The Executive Assistant/ Office Manager also manages the general administrative function and...

  • Executive Assistant and Office Manager

    3 weeks ago

    Toronto, Canada Summit Search Group Full time

    About Our Client: Our client is a growing yet well established boutique real estate development company.Schedule:Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location.Position Scope: We are seeking a highly organized, technologically savvy, and proactive Executive...

  • Executive Assistant and Office Manager

    3 weeks ago

    Toronto, Canada Summit Search Group Full time

    About Our Client: Our client is a growing yet well established boutique real estate development company. Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location. Position Scope: We are seeking a highly organized, technologically savvy, and proactive Executive...

  • Executive Assistant and Office Manager

    3 weeks ago

    Toronto, Canada Summit Search Group Full time

    About Our Client: Our client is a growing yet well established boutique real estate development company. Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location. Position Scope: We are seeking a highly organized, technologically savvy, and proactive Executive...

  • Executive Assistant and Office Manager

    3 weeks ago

    Toronto, Canada Summit Search Group Full time

    About Our Client: Our client is a growing yet well established boutique real estate development company. Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location. Position Scope: We are seeking a highly organized, technologically savvy, and proactive Executive...

  • Executive Assistant and Office Manager

    3 weeks ago

    Toronto, Canada Summit Search Group Full time

    About Our Client:Our client is a growing yet well established boutique real estate development company.Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location.Position Scope:We are seeking a highly organized, technologically savvy, and proactive Executive...

  • Medical Office Assistant/receptionist

    4 weeks ago

    Toronto, Canada Dr. Savvidou's Medical Office Full time

    **Company description** **Job description** **You will be expected to**: - Welcome patients in person and on the phone in a friendly, professional manner - Answer incoming calls and deal with inquiries - Schedule appointments - Register patients according to established protocols - Assist patients with completing all necessary forms and documentation -...

  • People Support Officer

    4 weeks ago

    Toronto, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 Main purpose of job: Be part of the Department for Business and Trade’s (DBT) mission to drive more trade and investment between North America and the UK. With a mature, high spending consumer market, an open economy, a business-friendly regulatory environment, and world-class talent, the UK is a global...

  • Executive Assistant and Office Manager

    4 weeks ago

    Toronto, Canada Summit Search Group Full time

    About Our Client: Our client is a growing yet well established boutique real estate development company.Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location.Position Scope:We are seeking a highly organized, technologically savvy, and proactive Executive...

  • Executive Assistant and Office Manager

    3 weeks ago

    Toronto, Canada Summit Search Group Full time

    About Our Client: Our client is a growing yet well established boutique real estate development company. Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location. Position Scope: We are seeking a highly organized, technologically savvy, and proactive...

  • Executive Assistant and Office Manager

    3 weeks ago

    Toronto, Canada Summit Search Group Full time

    About Our Client: Our client is a growing yet well established boutique real estate development company.Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location.Position Scope:We are seeking a highly organized, technologically savvy, and proactive Executive...

  • Executive Assistant/office Manager

    4 weeks ago

    Toronto, Canada Fort Capital Partners Full time

    **Job Opportunity**: In Toronto, Fort Capital Partners is growing and looking for the right person to fill a key role. **Company Information** Fort Capital is a partner-owned investment banking firm with offices in Vancouver, Calgary, and Toronto. We are a group of talented, entrepreneurial bankers with a reputation for excellence, client service, and...