Special Projects Coordinator

2 weeks ago

Vancouver, Canada Immigrant Employment Council of BC Full time

**Special Projects Coordinator**

**Full-me, Hybrid Vancouver, BC**

**About Us**
The Immigrant Employment Council of BC (IEC-BC) is a dynamic not-for-profit that helps BC employers recognize the collective value immigrants bring to the workforce, positively impacting our society and economy. As a growing organization, our programs break down barriers that keep BC businesses from making full use of the diverse skills and experience immigrants bring to the workplace and communities.

**About the Role**
We are seeking a dynamic and proactive Special Project Coordinator to join our non-profit organization. In this role, you will be responsible for managing and coordinating key special projects that contribute to our organization's mission. Your ability to take initiative, think critically, and solve problems will be vital in driving the success and impact of these projects. If you are passionate about making a difference and thrive in a fast-paced environment, this opportunity is perfect for you. Join us and be a driving force behind meaningful initiatives that create positive change.

**Reports to**: Senior Program Manager, Provincial Contract
**Salary**:$55,000 per annum plus a competitive benefits package

**Location**:Vancouver, BC

**Key Responsibilities**
**Project Planning and Execution**
- Collaborate closely with stakeholders to define project goals, objectives, and deliverables for special projects, ensuring that your contributions align with our shared vision.
- Showcase your proactive nature by taking the initiative to develop comprehensive project plans, including well-structured timelines, resource allocation, and task assignments, allowing you to steer projects toward success.
- Demonstrate your problem-solving skills by proactively identifying potential project risks and developing effective mitigation strategies, making you an invaluable asset in overcoming challenges.
- Take charge of coordinating project activities, ensuring adherence to timelines and milestones, and fostering a sense of accomplishment as projects progress smoothly.
- Gain ownership of project execution, driving projects to successful completion and leaving a lasting impact on our organization's achievements.

**Stakeholder Management**
- Establish and nurture effective working relationships with various project stakeholders, such as team members, volunteers, partners, and external vendors, fostering a collaborative and supportive work environment.
- Demonstrate your proactive communication skills by keeping stakeholders informed of project updates and expectations, ensuring everyone is on the same page and contributing to the project's success.
- Showcase your ability to anticipate and address stakeholder concerns and challenges, presenting creative and effective solutions that enhance the overall project experience.
- Collaborate closely with stakeholders to identify and manage project dependencies and risks, allowing you to play a crucial role in keeping the project on track and ensuring successful outcomes.

**Resource Coordination**
- Take initiative in identifying and allocating necessary resources, such as personnel, equipment, and materials, to ensure smooth project execution.
- Collaborate closely with internal departments and external partners, leveraging their expertise to secure the required resources for project success.
- Demonstrate your proactive approach by monitoring resource utilization and making necessary adjustments, ensuring efficient and effective project delivery.

**Problem Solving and Decision Making**
- Proactively identify project issues, obstacles, and risks, showcasing your ability to stay ahead of challenges and promptly implement effective solutions.
- Demonstrate your decision-making abilities by making informed and timely choices, carefully considering the project's objectives, constraints, and stakeholder needs.

**Documentation and Reporting**
- Maintain accurate and up-to-date project documentation, including detailed project plans, progress reports, and meeting minutes, showcasing your organizational skills and attention to detail.
- Utilize your analytical abilities to collect and analyze project data, evaluating project performance and identifying areas for improvement, making you an asset in enhancing project effectiveness.
- Prepare comprehensive reports on project outcomes, lessons learned, and recommendations for future projects, allowing you to share valuable insights and contribute to continuous improvement.
- Demonstrate your commitment to organizational compliance by ensuring adherence to policies, procedures, and reporting requirements, reflecting your dedication to maintaining a high standard of work.

**Continuous Improvement**
- Take the initiative to identify opportunities for process improvement and introduce best practices in project management, making a significant impact on our organization's efficiency and success.
- Engage in post-project evaluations, actively contr

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