Office Assistant
2 weeks ago
**About us**
Mataj Architects Inc is a small business in Oakville, ON. We are engaging, fun, inclusive, and our goal is to to find someone with experience in a professional office and eager to help and assist our mangers in their daily admin tasks. Architectural office assistant experience would be an asset :).
Our work environment includes:
- Lively atmosphere
- Flexible working hours
- Relaxed atmosphere
- Growth opportunities
- Modern office setting
**Responsibilities**:
- Provide administrative support to the office staff
- Greet and assist visitors in a professional and friendly manner
- Schedule appointments and maintain calendars
- Prepare and distribute correspondence, memos, and forms
- Maintain office supplies and inventory
- Perform data entry and maintain accurate records
- Assist with organizing and coordinating office events or meetings
- Handle sensitive information with confidentiality
Qualifications:
- Previous experience in an administrative or clerical role preferred
- Proficient in using Google Suite (Docs, Sheets, Slides, Gmail, Calendar)
- Familiarity with dental or medical office procedures is a plus
- Excellent proofreading and attention to detail skills
- Strong organizational and time management abilities
- Ability to multitask and prioritize tasks effectively
- Strong verbal and written communication skills
- Ability to work independently as well as part of a team
Note: This job description is intended to provide a general overview of the position. It is not intended to be an exhaustive list of all responsibilities, qualifications, or working conditions associated with the role.
**Job Type**: Part-time
**Salary**: $19.00-$20.00 per hour
Expected hours: 15 - 20 per week
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Oakville, ON: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (required)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 3 years (required)
Work Location: In person
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