Accounts Receivable Administrator

6 months ago


WhitchurchStouffville, Canada Todd Brothers Contracting Limited Full time

**About Us**: Todd Brothers Contracting Limited has been a trailblazing company in heavy-civil construction since 1981. Founded by Ross Todd, our company has had year over year growth and is on track for further success.
Todd Brothers' HQ is positioned in Stouffville, and we operate within various regions of southern Ontario. We are a dynamic mid-size company with exciting opportunities for driven individuals.
Over the past four decades, Todd Brothers has cultivated a team of dedicated experts and quality professionals in: earthworks, civil construction, sewer & watermain, demolition, disposal and winter maintenance.
If you are passionate about perfection and thrive on challenges, Todd Brothers Contracting is the place for you. Join us in exceeding project requirements, completing tasks on time and budget, and delivering the highest level of excellence.

**Position Overview**:As an Accounts Receivable Administrator you will be responsible for organizing daily incoming documents from the field, communicating with field staff and vendors regularly ensuring everything is accounted for to maintain accurate project files, and supporting the Project Managers and Accounting Team.

**Key Responsibilities**:

- Invoicing using Sage Software for designated T & M works, Progress Certificates, Bins and Snow Contracts, ensuring all billing has the necessary documentation.
- Work with Project Managers, Site Foreman to get the necessary information for contract work in on a timely fashion. Follow up and resolve any disputes or outstanding items.
- Liaise with external Consultants when applicable to the project.
- Create and maintain necessary documents for billing, such as Statutory Declarations, WSIB Certificates and Certificates of Insurance.
- Responsible for monitoring and initiating customer calls regarding collections.
- Manage infrastructure locates for all new and ongoing projects
- Accounting and Process support for Accounts Payable Administrator when needed.
- Telephone and Administrative Support
- Other Duties as Assigned

**Required Knowledge and Experience**
- 2+ years of experience in Accounts Receivable
- Proficient in Microsoft Excel and Microsoft Suite Programs
- Analytical and problem-solving skills
- Excellent verbal and written communication skills
- Ability to balance and prioritize multiple tasks in a dynamic environment
- Ability to communicate with internal/ external parties with ease
- General financial literacy

**Benefits**:

- Competitive hourly wage
- Training and development opportunities
- Potential for advancement within the company
- Group Health and Dental
- RRSP/DPSP
- Discretionary Bonuses

**Preferred Knowledge and Experience**
- Experience in construction or related industry
- Experience with Sage software an asset

**Working Conditions**
- In office position
- Sitting for long periods
- Hand repetition, typing, writing, scanning, copying
- Minimal exposure to weather

Todd Brothers Contracting Limited. is committed to providing an inclusive and barrier free recruitment and selection process. Applicants should advise Human Resources if they require any type of accommodation during the recruitment process.


  • Accounting Clerk

    2 months ago


    Whitchurch-Stouffville, Canada Stella-Jones Inc. Full time

    Stella-Jones is North America's leading producer of industrial pressure-treated wood products. Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent. The Company’s common shares are listed on the Toronto Stock Exchange...


  • Stouffville, Canada Todd Brothers Contracting Limited Full time

    **About Us**: Todd Brothers Contracting Limited has been a trailblazing company in heavy-civil construction since 1981. Founded by Ross Todd, our company has had year over year growth and is on track for further success. Todd Brothers' is headquartered in Stouffville, and we operate within various regions of southern Ontario. We are a dynamic mid-size...


  • Whitchurch-Stouffville, Canada Stella-Jones Inc. Full time

    Stella-Jones is North America's leading producer of industrial pressure-treated wood products. Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent. The Company’s common shares are listed on the Toronto Stock Exchange...


  • Whitchurch–Stouffville, Ontario, Canada Mon Sheong Foundation Full time

    Job SummaryThe Assistant Administrator is responsible for the daily operation of the assigned long-term care homes of Mon Sheong Foundation, including human resources, day-to-day operations, and financial resources. In addition to administrative responsibilities, he/she also supports the values of the Mon Sheong Foundation and liaises with community agencies...


  • Stouffville, Canada RSG International Full time

    **Pivot Safety Products**, a division of **RSG International**, is the leading distributor of roadside safety products, proudly serving Canadians since 2013. Our core products include a wide range of end terminals, guide rail systems, high-tension cable systems, sign supports, reduced exposure products, and temporary construction barrier (TCB). Pivot offers...


  • Whitchurch–Stouffville, Ontario, Canada Mon Sheong Foundation Full time

    Job Summary:The Assistant Administrator plays a crucial role in supporting the Home Administrator in the operation of the home. This position requires strong administrative skills, excellent communication abilities, and a passion for delivering high-quality resident care.Key Responsibilities:Implement policies and procedures as directed by the Board of...

  • Administrator

    5 months ago


    Stouffville, Canada Vortec Fire Protection Inc Full time

    We are looking for a sharp part time administrator to provide leadership support and keep the office running smoothly and efficiently. In this role, you will be required to oversee administrative and clerical activities; and collect, organize, and retrieve information and documents. To be a successful administrator, you should be committed to facilitating...


  • Whitchurch-Stouffville, Canada Mon Sheong Foundation Full time

    Position summary The Assistant Administrator reports to the Home Administrator and works with the Home Administrator to start the operation of this home. In addition to administrative responsibilities, he/she also supports the day-to-day operations following the values of the Mon Sheong Foundation and liaises with community agencies and regulatory...

  • Administrator

    5 months ago


    Stouffville, Canada Vortec Fire Protection Inc Full time

    We are looking for a sharp administrator to provide leadership support and keep the office running smoothly and efficiently. In this role, you will be required to oversee administrative and clerical activities; and collect, organize, and retrieve information and documents. To be a successful administrator, you should be committed to facilitating smooth,...

  • Office Assistant

    1 week ago


    Whitchurch-Stouffville, Canada WWHC Full time

    **Key Responsibilities**: 1. **QuickBooks Proficiency (Online/Desktop)**: - Reconciliation of accounts across multiple companies. - Manage payroll, accounts receivable, and accounts payable. - Prepare and maintain financial reports. 2. **Property Management Support**: - Handle maintenance requests from tenants and obtain quotes from contractors. -...


  • Whitchurch–Stouffville, Ontario, Canada Mon Sheong Foundation Full time

    Job SummaryThe Assistant Administrator plays a vital role in the Mon Sheong Foundation, working closely with the Home Administrator to ensure the smooth operation of the home. This position requires strong administrative skills, as well as the ability to support day-to-day operations and liaise with community agencies and regulatory bodies.Key...


  • Stouffville, Canada DYWIDAG-Systems International GmbH Full time

    **SUMMARY DYWIDAG stands as a global leader in construction and infrastructure technology that works with government authorities, asset owners, construction companies, and design offices to support their infrastructure projects. We have expanded into over 50 countries worldwide and continue to keep infrastructure safe and secure every single day. The...


  • Whitchurch–Stouffville, Ontario, Canada Mon Sheong Foundation Full time

    Position Summary As a key member of Mon Sheong Foundation, the Assistant Administrator Lead plays a pivotal role in ensuring the daily operation of assigned long-term care homes runs smoothly and efficiently. Reporting to the senior administrator, this individual will oversee human resources, day-to-day operations, and financial resources, while also...


  • Whitchurch–Stouffville, Ontario, Canada Ontario Ltd. Full time

    Company OverviewAt Ontario Ltd., we are seeking a highly skilled Administrative Services Manager to join our team. This is an exciting opportunity for a motivated and experienced professional to take on a key role in the administration of our office.SalaryThe salary for this position is estimated to be between $55,000 - $65,000 per year, depending on...


  • Whitchurch-Stouffville, Canada Unionville College Full time

    **Key Responsibilities include**: - As the first point of contact in the School, present a professional and courteous image of the staff to provide client and customer support to all members of the community - Provide immediate response to urgent requests (e.g. for nurse/first aid, or maintenance staff); - Switchboard operation, and screening of calls to...


  • Stouffville, Canada DYWIDAG Full time

    **SUMMARY** DYWIDAG stands as a global leader in construction and infrastructure technology that works with government authorities, asset owners, construction companies, and design offices to support their infrastructure projects. We have expanded into over 50 countries worldwide and continue to keep infrastructure safe and secure every single day. The...


  • Stouffville, Canada DYWIDAG-Systems International GmbH Full time

    **SUMMARY DYWIDAG stands as a global leader in construction and infrastructure technology that works with government authorities, asset owners, construction companies, and design offices to support their infrastructure projects. We have expanded into over 50 countries worldwide and continue to keep infrastructure safe and secure every single day. The...


  • Whitchurch–Stouffville, Ontario, Canada Millie Financial LTD Full time

    Millie Financial LTD is seeking an experienced Administrative Support Specialist to join our team. This permanent role offers a competitive salary of $55,000 - $65,000 per annum.About the RoleThis is a challenging and rewarding opportunity for a highly organized individual with excellent communication skills to provide administrative support to our team.Key...


  • Whitchurch–Stouffville, Ontario, Canada Mon Sheong Foundation Full time

    **About Mon Sheong Foundation**We are a leading provider of long-term care services, dedicated to delivering high-quality care to our residents.Job DescriptionSalary: $80,000 - $120,000 per yearThe Administrative Leadership Role is responsible for the daily operation of assigned long-term care homes. As an integral member of our team, you will oversee human...


  • Whitchurch-Stouffville, Canada Asteri Family Foot Clinic Full time

    Our team is seeking a **Medical Office Administrator/Chiropody Assistant** to join us on a **permanent, full-time** basis at our Whitchurch-Stouffville clinic. This role not only offers the chance to work in a dynamic foot clinic, but also presents a clear path for professional growth within our organization. We provide a full scope of practice in chiropody...