Administrative Professional

3 weeks ago

Vancouver, Canada Metro Vancouver Full time

**Department**: Water Services
**Employee Group**: Teamsters Local 31
**Location**:Seymour Capilano Filtration Plant, North Vancouver
**Salary Range/ Wage Rate**:PG T17 $2,228.65 - $2,619.43 bi-weekly

**Our Water Services Department is seeking a Program Assistant I who will provide effective and efficient support to the SCFP team to ensure smooth program delivery. This dynamic role works closely with the operations and maintenance teams at the plant and provides administrative support to the various teams. This include administrative, logístical and information management assistance to the plant Superintendent and other plant members, as well, planning and coordinating team activities such as meetings, workshops, training, etc. The role supports First Aid at the plant and First Aid Level 2 is an asset.**

**You are: an enthusiastic, motivated, independent thinker who can proactively deal with problems as they arise. You work well in a fast paced environment with different working groups.**

**This role**:

- Assists in coordinating and facilitating the Division's activities; tracks the processing of approvals, and orders; advises staff of pending deadlines and information requirements, keeps senior staff informed of status of various activities; maintains and prepares time sheets for department staff.
- Posts, compiles, checks, processes, maintains, and controls a variety of records, files, and statistics related to departmental operations; reconciles and balances complex activity control information requiring procedural determinations; performs non complex calculations as required; generates lists, invoices, and other information from databases and spreadsheets, identifies unutilized project resources and brings to the attention of a superior; monitors charges assessed for activities and issues purchase orders as required.
- Takes care of new employee set-ups, maintains security keys and radios, set up and maintenance of the janitorial services contract; organizes garbage and recycling services, diesel refueling, staff uniforms and supplies, First Aid Scheduling, Travel Authorizations, employee expense claims, minute taking for meetings for various teams, BMO Credit Card Co-Coordination.
- May supervise the work of one or more team members engaged in clerical and office support tasks; requisitions temporary clerical assistance as required.
- Develops, and upon approval, implements new and/or improved office methods and procedures to increase efficiency and accommodate department requirements and work schedules; prepares and maintains documentation on new procedures.
- Composes non routine correspondence, as required; types from rough draft or general instructions a variety of material including reports, correspondence, agendas, permits and other documents using word processing equipment; may attend meetings and take minutes or carries out assignments from instructions from meetings.
- Assists in planning and arranging information meetings, seminars, and workshops; gathers and organizes materials; attends meetings and takes notes as required; obtains information from external sources on assigned projects; researches file documentation, follows up on phone and written information inquiries.
- Monitors divisional administrative budget expenditures and checks that expenditures have been allocated to appropriate accounts; investigates variances between budgeted and actual expenditures and takes corrective action or notifies superior of potential cost over runs.
- Performs related work as required.

**To be successful, you have**:

- Completion of Grade 12, supplemented by business, administrative and computer courses, preferably completion of a certificate program in office or business administration, plus considerable related experience; or an equivalent combination of training and experience.
- Considerable knowledge of the functions, regulations, and procedures governing divisional activities as related to the work performed.
- Considerable knowledge of office practices and procedures and of business English, spelling, punctuation and arithmetic and technical terminology applicable to the work performed.
- Sound knowledge of the organization and functions of the department and related Metro Vancouver Regional District departments.
- Ability to assist in the coordination of divisional activities and to assess and act upon information requirements.
- Ability to work with mínimal supervision and to develop and implement upon approval new and/or revised work methods and procedures.
- Ability to establish and maintain effective working relationships with a variety of contacts, provide information and assistance and function effectively while dealing with contentious matters.
- Ability to arrange meetings, prepare agendas, take minutes, and follow up on actions from meetings.
- Ability to plan, assign, supervise and check the work of a small group of subordinates engaged in clerical and office support tasks.
-

  • Professional Development Coordinator

    1 month ago

    Vancouver, Canada Chartered Professional Accountants of British Columbia Full time

    **Position: Professional Development Coordinator** **Reports to: Manager, Professional Development Operations** **Contract type: Indefinite; Full Time** **_The Chartered Professional Accountants of British Columbia (CPABC)_**_ is seeking a highly organized _ - and customer-centric individual with excellent attention to detail for the position of...

  • Administrative Support Professional

    4 weeks ago

    Vancouver, Canada ARC: Anxiety Relief Centre Full time

    ARC Counselling is a private counselling practice in downtown Vancouver that offers counselling & psychotherapy services to clients dealing with anxiety, mood disorders, trauma, and relationship issues. ARC is currently looking to hire an administrative support professional for assistance with a short-term project involving transitioning some of our...

  • Professional Development Assistant

    4 weeks ago

    Vancouver, Canada Chartered Professional Accountants of British Columbia Full time

    **Position: Professional Development Assistant** **Reports to: Professional Development Senior Administrator** **Contract type: Full Time, Fixed Term (September 5, 2023 to December 22, 2023)** **Job Summary** Reporting to the Professional Development Senior Administrator, the Professional Development Assistant is responsible for providing overall...

  • Snr Professional Conduct Coordinator

    4 weeks ago

    Vancouver, Canada Chartered Professional Accountants of British Columbia Full time

    **Position: Senior Professional Conduct Coordinator** **Reports To: Vice President, Professional Conduct** **Contract Type: Fixed Term, Full Time [15 month contract]** **_The Chartered Professional Accountants of British Columbia (CPABC)_**_ is seeking a detail oriented, _ - collaborative and results-driven individual for the position of Senior Professional...

  • Office Administrative Assistant

    5 days ago

    Vancouver, Canada WDM Chartered Professional Accountants Full time

    Job Summary: This professional accounting firm, located in Vancouver BC, provides safe and hassle-free work environment where a team of professional accountants and the office staff work well together to meet their clients’ business needs and deadlines (busy year-round). **Duties**: - Perform word processing duties for the partners including the...

  • Administrative Coordinator

    1 month ago

    Vancouver, Canada Chartered Professional Accountants of British Columbia Full time

    **Position: Administrative Coordinator (Professional Development Registration)** **Reports To: Manager, Professional Development Operations** **Contract Type: Fixed Term, Full Time (June until Dec 20, 2024)** **Job Summary** Reporting to the Manager, PD Operations, the PD Registration Coordinator will be responsible for seminar and session registrations...

  • Professional Development Coordinator

    4 weeks ago

    Vancouver, Canada British Columbia Real Estate Association Full time

    **WHO WE ARE** The BC Real Estate Association (BCREA) is the professional association for over 26,000 commercial and residential REALTORS® in BC. Our mission is to empower the province’s eight real estate boards by sharing our expertise and providing professional development opportunities, advocacy, economic research, and standard forms so Realtors are...

  • Dental Administrator

    1 month ago

    Vancouver, Canada S.Daher Professional Dental Corporation Full time

    #YaletownDentistry #AdministrativeAssistant #JoinOurTeam **Salary**: From $25.00 per hour Schedule: - Day shift - Evening shift Ability to commute/relocate: - Vancouver, BC V6B 2R9: reliably commute or plan to relocate before starting work (required) **Experience**: - Dental Admin: 2 years (required) - Administrative experience: 2 years...

  • Dental Administrator

    1 month ago

    Vancouver, Canada S.Daher Professional Dental Corporation Full time

    **Yaletown Dentistry **is looking for a fantastic Dental Administrator to join our growing team. We require someone who is a natural leader committed to providing high-quality patient care and excellent customer service. If this sounds like you, we can't wait to hear from you! **Salary**: From $25.00 per hour Schedule: - Day shift - Evening...

  • Dental Administrator

    4 weeks ago

    Vancouver, Canada S.Daher Professional Dental Corporation Full time

    Our clinic is in search of our next All-Star Administrator! We are a fast-paced office that requires an individual who can multi-task, work well under pressure, has exceptional customer service, can easily adapt, and is a true team player. Duties include but not limited to: Greeting patients, answering phones, scheduling appointments, receiving payments,...

  • Paralegal, Professional Conduct and Illegal

    47 minutes ago

    Vancouver, Canada Architectural Institute of BC Full time

    _From coast to coast to coast, the Architectural Institute of British Columbia (“AIBC”) is grateful to live, learn and work on the traditional and ancestral territories of the Indigenous Peoples who have been and continue to be the stewards of the land. The AIBC head office is located on xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and...

  • Professional Handyman

    2 days ago

    Vancouver, Canada Mr. Handyman Full time

    Are you ready to join a team that provides all necessary back-office and administrative supports, so that you canfocus on doing what you do best? At Mr. Handyman, we provide our service professionals with:        Company van, gas and expenses paid     An office team to answer customers’ calls and fill your schedule       iPad loaded with...

  • Administrative Assistant, Professional Practice

    6 days ago

    Vancouver, BC, Canada Fraser Health Full time €25 - €33

    Salary range The salary range for this position is CAD $24.76 - $32.50 / hour Why Fraser Health? Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others? Fraser Health is responsible for the delivery of hospital and community-based health services to over...

  • Professional Programs Manager

    1 month ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Student Management, Level B Job Title Professional Programs Manager Department Education Team | School of Population and Public Health | Faculty of Medicine Compensation Range $5,906.25 - $8,508.42 CAD Monthly The Compensation Range is the span between the minimum and maximum...

  • Human Resources Professional

    1 month ago

    Vancouver, Canada Sparkbridge Incubator Ltd. Full time

    '''Duties''' - Administer various HR programs and processes, including but not limited to employee onboarding, benefits administration, performance management, and employee relations. - Utilize HRIS systems such as iCIMS, ADP, Ceridian, Salesforce, and PeopleSoft to manage employee data and generate reports. - Assist in the development and implementation of...

  • Industrial Relations Officer

    7 days ago

    Vancouver, Canada Administrative Tribunals Support Service of Canada Full time

    Administrative Tribunals Support Service of Canada - Canada Industrial Relations Board Secretariat Vancouver (British Columbia) PM-MCO-01, PM-MCO-02 $86,902 to $116,506 For further information on the organization, please visit Administrative Tribunals Support Service of Canada Self-Declaration: Want to learn more? **Closing date: 6 February 2023 - 23:59,...

  • Certified Professional

    3 days ago

    Vancouver, Canada Architectural Institute of British Columbia Full time

    The AIBC is seeking a permanent part-time (21-hours per week) Certified Professional Program Manager (“CP Program Manager”) to join our growing team of professionals. This position plays an important role within the Professional Services department and will appeal to those who have a strong knowledge of the Certified Professional (CP) Program and have an...

  • Instructor - Faculty of Business & Professional

    1 month ago

    Vancouver, Canada Capilano University Full time

    **Competition Number** - F18512P**Position Title** - Instructor - Faculty of Business & Professional Studies (Accounting)**Employee Group** - Faculty**Position Status** - Non-Regular**Position Type** - Instructor**Special Appointee** **Others please specify** **Workload Amount** - 0 - 4 sections**Department** - School of Business**Additional Notes** - Off...

  • Instructor - Faculty of Business & Professional

    1 month ago

    Vancouver, Canada Capilano University Full time

    **Competition Number** - F18513P**Position Title** - Instructor - Faculty of Business & Professional Studies (Marketing)**Employee Group** - Faculty**Position Status** - Non-Regular**Position Type** - Instructor**Special Appointee** **Others please specify** **Workload Amount** - 0 - 4 sections**Department** - School of Business**Additional Notes** -...

  • Instructor - Faculty of Business & Professional

    1 month ago

    Vancouver, Canada Capilano University Full time

    **Competition Number** - F18514P**Position Title** - Instructor - Faculty of Business & Professional Studies (Human Resources)**Employee Group** - Faculty**Position Status** - Non-Regular**Position Type** - Instructor**Special Appointee** **Others please specify** **Workload Amount** - 0 - 4 sections**Department** - School of Business**Additional Notes** -...