Human Resources Information Systems

2 weeks ago

Toronto, Canada TFS Canada's International School Full time

**Position**: Human Resources Information Systems (HRIS) Specialist

**Position Type** : Full Time Permanent Position, Monday to Friday

**Location**: Toronto Campus - 306 Lawrence Avenue East, Toronto, Ontario, M4N 1T7

**Department**: Human Resources

**Start date**:Immediately

**About the position**:
A member of the Human Resources team and reporting to the Executive Director, People and Culture, the Human Resources Information Systems (HRIS) Administrator is responsible to perform various reporting, data processing tasks related to the employment cycle of all employees, managing our internal databases, keeping employees records as well as act as the first point of contact for HR-related queries from employees and external partners.

HRIS Administrator responsibilities include managing our internal databases, keeping employee records in digital formats, educating users on how to use our HR systems and be responsible for the proper and effective operation of our HR software.

**Main responsibilities**:

- Process employee data through the entire employment cycle (leaves, benefits, professional development, WSIB, police checks, onboarding and offboarding.) and create new employee files, uploading the employment packages in the HRIS and other platforms.
- Assist new employees in completing the different forms required for their employment.
- Maintain the data in the HRIS when t is a change in salary, termination, new hire etc.
- Liaise with the Payroll and Benefits Specialist to make sure all the changes are current on each pay period.
- Organize and maintain personnel records and prepare HR documents, like employment contracts and new hire guides.
- Revise company policies.
- Administer the Professional Development approbation process.
- Export regular and ad hoc reports from our internal databases (professional development, unions, payroll, human resources).
- Liaise with HRIS partners and train system users on functionalities and new features.
- Collaborate with the events team and the branch principals to plan the orientation week for new employees in August and the Welcome back day for all employees in September.
- Respond to staff on many different HR related inquiries.

**The school may, from time-to-time, alter these duties and/or assign additional duties and responsibilities at its sole discretion**.

**Who we are looking for**:

- Bachelor’s degree in human resources or equivalent.
- Work experience as an HRIS Administrator or similar role.
- Hands-on experience with databases and HR software.
- Excellent analytical and reporting skills.
- Basic knowledge of labor legislation.
- Ability to work in Google Drive, Docs, and with other on-line, interactive formats.
- Excellent proficiency in written and oral French and English

**What we offer**:
TFS is an exceptional place to work, and our offers are generous as well as competitive in the marketplace in terms of:

- A competitive compensation
- An attractive group insurance package and participation in a RRSP plan or OTPP
- Generous vacation policy and additional paid time off
- A stimulating working environment
- Multiple Professional development opportunities
- A rewarding career w you can make a difference.

Effective for the 2023-24 school year, TFS highly recommends COVID-19 vaccination for all members of the community. New employees may share their vaccination status with the Human Resources Department upon the start of their employment, if they so choose.

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