Office Manager

3 weeks ago


Vancouver, Canada UNITE HERE! Local 40 Full time

**UNITE HERE Local 40 is seeking a full-time Office Manager to manage its administrative and operational functions.**

UNITE HERE Local 40 is B.C.’s hospitality workers’ union and is leading the fight to organize the unorganized and at the forefront of campaigns for workers’ rights. Our members are housekeepers, bellmen, food servers, cooks, dishwashers, bartenders and many other employees in the tourism and food service industries. Local 40 has a proud history of community involvement and a strong commitment to improving working conditions, wages, and benefits for all workers.

**Job Responsibilities **(include but not limited to the following):

- Oversee and coordinate office administrative procedures
- Complete multiple responsibilities on a daily basis
- Written and verbal communications with members, staff, and employers
- Organize and schedule appointments/meetings
- Assistance with coordinating special events and projects
- Book travel arrangements
- Submit and reconcile expense reports
- Answering incoming telephone calls and retrieving daily messages
- Maintain filing system
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Prepare periodic and special reports, manuals, correspondence and spreadsheets
- Order office supplies, obtain quotes, and coordinate with suppliers
- Provide payroll information by collecting time and attendance records
- Assist with financials and streamline processes efficiently in a busy and fast-paced environment
- Welcome newly hired employees to the organization by conducting orientations
- Assist in overseeing daily office operations
- Other duties as assigned by union leadership

**Job Requirements/Qualifications**:The requirements listed below represent the knowledge, skill, and/or ability required.
- 2 to 3 years experience in related field
- Passionate belief in the importance of trade unions and desire to contribute to the labour movement’s effort to create a more just and equitable society
- Exceptional interpersonal and communication skills, with ability to engage effectively and tactfully with members, staff, and employers
- Effective written and verbal communication skills with strong attention to detail
- Knowledge of office management systems, policies, and procedures
- Demonstrated excellent organizational skills and high capacity for attention to detail
- Strong ability and comfort level with variety of technologies, including office equipment, telephones, smart phones, laptops, fax machines, and copiers
- Proficient data entry skills
- Excellent time management skills and the ability to prioritize work
- Ability to work independently within the context of a plan
- Good interpersonal and communication skills; must work well with others
- Must be able to maneuver effectively through Excel using formulas, properly and accurately manage staff expense reimbursements, and have basic knowledge of employee provincial/federal laws
- Bookkeeping/accounting experience is preferable but not required
- Familiarity with QuickBooks a plus

Salary range from $60,000 to $70,000/year depending on experience.

This is not a remote or hybrid position.

**Job Types**: Full-time, Permanent

**Salary**: $60,000.00-$70,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC V6E 2K3: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person


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