Office Manager

3 weeks ago

Vancouver, Canada The Care Group Full time

If you’re seeking a meaningful opportunity that gives you a higher purpose and enhances the lives of seniors and their families, choose your career at The Care Group.

We honor diversity and inclusivity and are proud to offer a safe work environment that fosters growth, teamwork and fulfillment.

We are looking for dedicated and conscientious **Office Manager **to join our friendly team at **Casa Mia Care in Vancouver, B.C.**

The Office Manager ensures the effective functioning of the office and supports the smooth operating of the Care Home by maintaining Resident accounts, performing general bookkeeping duties, and ensuring that general facility maintenance requirements are resolved. The Office Manager performs administrative and reception functions and assists the site’s Director of Care, and the Director of Finance and Controller at Head Office.
- This is an on-site position located in one of our homes in Vancouver - 5 days per week - Monday - Friday business hours._

**As an Office Manager you will**:
Resident Accounts
- Gives tours of the facility for prospective residents and families.
- Cooperates with the Director of Care to manage the admission process for new residents by providing families with Admission Packages, ensuring that all the required documents are signed, returned and filed, and setting up new resident files in the Accounting and Trust billing software.
- Prepares the monthly rent billing for all Residents, generates the preauthorized payment batch to sends to Head Office, follows up on collection of NSF payments, issues monthly account statements to Resident families and deals with collection of any past due accounts.
- Maintains Trust or Comfort Account for all residents, within legislated guidelines, by entering charges and deposits to the respective residents’ trust account in the trust accounting system, replenishing the Trust accounts as required, issuing monthly payments for expenses of the Trust and reconciling the Trust Bank Account every month.
- Corresponds with Resident Families, the Health Authority, Public Guardians, etc. related residents and billing. And completes forms as required.

General Bookkeeping
- Prepares and makes bank deposits for all cheques received at the Facility
- Manages Accounts Payable for the Site in accordance with internal policies by reviewing invoices received, distributing to the appropriate Manager for invoice approval, coding and entering approved invoices into the Accounting System and preparing payments for approval.
- Maintains petty cash for the site including a monthly reconciliation of expenses and cash balances.
- Prepares a monthly package of accounting related documents to be couriered to Head Office.

Payroll
- Provides new employees with onboarding paperwork and sets up and maintains complete personnel files.
- Enrolls all new hires in the time clock software.
- Assists new hires in registering for access to their payroll accounts.
- Prepares bi-weekly payroll in the payroll system and submits it to Head Office for final review and processing.
- Processes time off requests and maintains a timekeeping system.
- Manages daily shift handling in the software, clears exceptions and adds extensions to shifts daily; ensures any overtime is in accordance with the Collective Agreement and codes the expenses to the appropriate Department and Cost Centre.
- Codes employee leaves, WorkSafe BC and graduated return to work, etc. as appropriate.
- Ensures all payroll-related reporting is completed within required deadlines.

General
- Orders office supplies and maintains a practical inventory of supplies for the site’s requirements.
- General reception duties, including answering the phone and greeting visitors.
- Supports the Director of Care and other team members as required.
- Communicates with the Finance Dept. at Head Office and generally supports any analysis or information requests.
- As per operational requirements other ad hoc duties may be assigned.

**Education, Skills, and Experience**:

- A minimum of 2 years of experience in basic Accounting/Booking, Payroll and Administration
- Proficient with MS (Word, Excel, Outlook, Teams, OneDrive)
- Experience with general payroll and accounting software is an asset
- Excellent organization and time-management skills to meet deadlines in a fast-paced environment.
- Flexible, adaptable and responsive to change in a positive and tactful manner
- Willingness to go above and beyond in order to meet deadlines
- Ability to maintain confidentiality and to exercise discretion at all times
- A genuine respect and compassion for vulnerable people/groups
- An aptitude to initiate problem solving and critical thinking
- _ Service orientation: demonstrates a desire to serve internal teams by responding positively to requests, and finding opportunities to offer assistance_
- _ Possesses effective conflict resolution skills_
- _ Has exceptional communication and interpersonal skills and is able to

  • Media and Public Affairs Officer, Vancouver

    4 weeks ago

    Vancouver, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Consulate General in Vancouver is recruiting for maternity cover for its Media and Public Affairs officer. The Consulate General is the UK Government’s office in British Columbia and also covers Yukon and the Northwest Territories. You will be responsible for the external communications, political...

  • Office Manager

    5 days ago

    Vancouver, Canada Faber Work Full time

    **About the Role** We are seeking an experienced Office Manager to with a passion for enhancing organization efficiency to oversee daily operations and office administration **Role Description** You will have the opportunity to contribute to an exceptional office culture by managing administrative tasks, supporting team members in office related needs,...

  • Office Manager

    2 days ago

    Vancouver, Canada RAYACOM PRINT & DESIGN Full time

    **Job Title**: Office Manager (NOC 13100) Rayavan Printing Inc. (DBA Rayacom Print and Design) is a printing press company specializing on digital printing, label making, post cards, signs, business cards and various printing requirements large or small. We supply to several offices, businesses, and walk in retail clients. We are currently looking for an...

  • Office Manager

    4 weeks ago

    Vancouver, Canada Jim Pattison Auto Group Full time

    Monday, March 11, 2024 Overview: The Jim Pattison Auto Group’s relentless commitment to customer satisfaction has allowed us to grow into one of Canada’s largest companies. We encourage career growth and personal development within our company. We are looking for individuals who can contribute to our business operations today and our future growth. We...

  • Office Manager

    3 weeks ago

    Vancouver, Canada Jim Pattison Auto Group Full time

    Monday, March 11, 2024 Overview: The Jim Pattison Auto Group’s relentless commitment to customer satisfaction has allowed us to grow into one of Canada’s largest companies. We encourage career growth and personal development within our company. We are looking for individuals who can contribute to our business operations today and our future growth. We...

  • Office Manager

    3 weeks ago

    Vancouver, Canada Jim Pattison Auto Group Full time

    Monday, March 11, 2024 Overview: The Jim Pattison Auto Group’s relentless commitment to customer satisfaction has allowed us to grow into one of Canada’s largest companies. We encourage career growth and personal development within our company. We are looking for individuals who can contribute to our business operations today and our future growth. We...

  • Office Manager

    4 days ago

    Vancouver, Canada Racer Immigration Consulting Full time

    **Job Title**: Office Manager (NOC 13100) Racer Immigration Consulting specializes on helping emigrants come to Canada. Also, we help employers process LMIA and Work Permits. We are currently looking for an Office Manager (NOC 13100) with experience in the printing industry. The office manager oversees and implements administrative procedures, establish...

  • Office Manager

    6 days ago

    Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a publicly listed, development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers, needs of our customers and the communities in which...

  • Office Manager

    4 weeks ago

    Vancouver, Canada Fintel Connect Full time

    Salary: Who we are: Fintel Connect is making waves as the leading growth marketing solution built for the financial industry. Our mission is to support the banking and financial ecosystem with tools and insights that will allow them to better reach future customers and deliver the right products to the right audiences in a compliant and cost-effective way....

  • Office Manager

    6 days ago

    Vancouver, Canada South Vancouver Physiotherapy Clinic Full time

    South Vancouver Physiotherapy Clinic is a multidisciplinary physio clinic providing services on the South side of Vancouver. Our team consists of experienced and dedicated healthcare professionals (Physiotherapists, Massage Therapists and Kinesiologists). Duties and responsibilities: - Manage and participate in daily administrative operations of the...

  • Office Manager

    7 days ago

    Vancouver, Canada UNITE HERE! Local 40 Full time

    **UNITE HERE Local 40 is seeking a full-time Office Manager to manage its administrative and operational functions.** UNITE HERE Local 40 is B.C.’s hospitality workers’ union and is leading the fight to organize the unorganized and at the forefront of campaigns for workers’ rights. Our members are housekeepers, bellmen, food servers, cooks,...

  • Office Manager

    4 weeks ago

    Vancouver, Canada Ozonet 03 Inc. Full time

    Responsibilities: Reception and Communication: Greet and assist visitors, clients, and employees who come to the office. Answer incoming phone calls, take messages, and direct calls to the appropriate personnel. Office Organization: Maintain a clean and organized office environment. Ensure office supplies are adequately stocked and order additional items...

  • Office Manager

    7 days ago

    Vancouver, Canada Simply Sailing Full time

    **About us** Simply Sailing is Recreational Sailing School with a fleet of keelboats at Granville Island Marina in Vancouver, BC. We teach hundreds of adults to safely daysail and cruise each year, and keep them on the water in our West Coast Sailing Club. Our bright sunny office is located on popular Granville Island in a friendly atmosphere of arts,...

  • office manager

    3 weeks ago

    Vancouver, Canada CGEC Learning Centre, Inc Full time

    Education: Bachelor's degreeExperience: 1 year to less than 2 yearsEducation, otherAsset languagesJapaneseTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the preparation of...

  • Office Manager

    2 days ago

    Vancouver, Canada Latitude Wellness Full time

    Latitude Wellness is looking to add to our Front Office Administration team. We are a rapidly growing multidisciplinary clinic, specializing in Counselling, Chiropractic, and Physiotherapy. Our environment is fast paced and our in-clinic administrator is responsible for supporting 20+ practitioners. **Key Responsibilities** - Handle invoicing, billing and...

  • office manager

    3 weeks ago

    Vancouver, Canada CGEC Learning Centre, Inc Full time

    Education: Expérience: EducationBachelor's degreeEducation, otherAsset languagesJapaneseTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the preparation of operating budget...

  • Office Manager

    7 days ago

    Vancouver, Canada MBD MAPLE BUILDING DESIGN INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for...

  • Office Manager

    3 weeks ago

    Vancouver, BC, Canada Jim Pattison Auto Group Full time

    Monday, March 11, 2024 Overview: The Jim Pattison Auto Group’s relentless commitment to customer satisfaction has allowed us to grow into one of Canada’s largest companies. We encourage career growth and personal development within our company. We are looking for individuals who can contribute to our business operations today and our future growth. We...

  • office manager

    3 weeks ago

    Vancouver, Canada MBD MAPLE BUILDING DESIGN INC. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksImplement new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as...

  • office manager

    3 weeks ago

    Vancouver, Canada Eagle Rock Resources Inc. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures...