Project Coordinator

1 month ago

Whitehorse, Canada Wildstone Construction Group Full time

Wildstone is a growing, family owned and operated construction company with a diverse portfolio of projects in western and northern Canada. We’re committed to creating a collaborative, team-oriented work culture and positively impacting the communities we serve. We believe in ensuring a great work/life balance for our people and offer some outstanding benefits, including flexible work schedules and group benefits.

With continued growth of the company, we’re excited to offer an opportunity for an experienced Project Coordinator local to Whitehorse, YT to join our team. The Project Coordinator, under direction and guidance, provides administrative, documentation and logistics support and assists operations staff to ensure projects are completed according to the Project Plan and OHSE Manual, on time and on budget.

**Responsibilities**:

- Project Start Up: master filing system; assist with the set-up of project billings and the cost accounting system; create and maintain the project directory.
- Support contract management process through the tendering and awarding of work or supply materials; assistance with the review and processing of invoices and progress claims, and assistance with the review of documents and inquiries.
- Assist with procurement of materials and equipment, RFI process, general administrative and record keeping functions, the tracking of project milestones and financial deadlines, and review and distribution of drawings.
- Project Close Out: prepare warranty package and requirements, collect warranty and O&M Manuals, create turnover documents, assist in demobilizing the site, and archive documentation.
- Core Values: interacts effectively with other parts of the company; establishes a culture of accountability in managing the projects; wins trust within the Company community.
- May perform other related duties as required.

**Requirements**:

- Confident interacting with key contacts in verbal, written and electronic form.
- Minimum 2 years experience as a Project Coordinator in the construction industry with knowledge of project set up, subcontract management, change orders, RFIs, lien holdback, closeout.
- EIT designation in civil or mechanical engineering OR equivalent education and field experience
- Strong computer background including experience with MS Word, Excel, and scheduling software. Working knowledge of Procore and Bluebeam an asset.
- Ability to solve problems based on clearly defined procedures.
- Capable of proactively participating in discussions.
- Willingness to work cooperatively with others to achieve team goals and objectives.

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