School Registrar
4 weeks ago
**TITLE**:Registrar**
**REPORT TO**: Director of Academics & Assistant Head of School
**STATUS**:Full-Time**
**SALARY**:Competitive, to be discussed
**BENEFITS**: Free parking space & participation in the pension plan (RREGOP), group insurance and benefits package, 2 weeks at Spring Break, 2 weeks during Christmas Break and additional vacation package to be discussed
**POSITION OVERVIEW**:
The Registrar is responsible for organizing administrative duties related to students’ records, personal and academic information such as registration, scheduling, course changes, grades, exams and official transcripts.
**KEY RESPONSIBILITIES**:
**STUDENT RECORDS**:
- Establish and maintain permanent student records and related filing systems including enrollment, academic and personal information
- Accurately input and update student information in COBA
- Register new and returning students in COBA, upload school student pictures and prepare health forms at the beginning of the school year
- Produce schedules, report cards and final transcripts
- Distribute, collect, process and review course selection forms (electives) and compile student information for input in COBA
- Prepare honor roll and ribbons student lists
- Coordinate with the Director of Academics the processing of year-end and new academic year changes and updates of student records to ensure student records accuracy
- Register students for MEES exams and transmit exam results and any other academic communications needs
- Print transcripts for alumnae who request it
**SCHEDULING**:
- Arrange for in-house substitutes when faculty members are absent
- Assist Director of Academics in the preparation of the school calendar
- Assist Director of Academics in the preparation of December & June exam schedules
**ADMINISTRATION DUTIES**:
- Assist Director of Academics in daily admin responsibilities such as preparing letters, taking phone calls and booking appointments
- Support the enrolment management team with general admin responsibilities
- Provide technical assistance of COBA Pedagogy software to students, parents, administration, faculty and support staff
- Participate in school events as required
- Participate in professional development opportunities as needed
- Perform other duties as required
**EDUCATION, EXPERIENCE & SKILLS**
- Dec in Administration
- Experience in a similar role in a school setting
- Proficiency with COBA Pedagogy software or similar Pedagogy software (required)
- Proficiency with Word and Excel
- Excellent interpersonal skills (interact effectively with students, administrators, faculty and staff members)
- Excellent communications skills (ability to actively listen to students, administration and faculty and staff members)
- Excellent teamwork skills (ability to work collaboratively and collegially with other members of faculty and staff)
- Bilingualism (English and French)
- Professional manner with a strong customer service orientation
- Strong sense of discretion and confidentiality
- Positive, ‘’can-do’’ attitude
Work Location: In person
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