Administrative Assistant

2 weeks ago

King City, Canada The Agency Full time

Are you looking for an exciting and fast-paced environment where we have a lot of fun but we also work really hard? We are looking for an EXPERIENCED real estate assistant to help our Toronto agents with:

- Booking showings and home inspections
- Preparing paperwork
- Compiling MLS data sheets
- Showing notes and preparing paperwork
- Collecting showing feedback
- Communicating with external agents about our listings
- Assisting with client communication and updates
- Updating our database and monitoring workflows
- Coordinating couriers and deliveries
- Ensuring the office is tidy
- Maintaining office inventory (supplies, collateral materials, lockboxes)
- Is highly organized and obsessed with details
- Has superb communication skills, written and verbal
- Has experience supporting busy professionals, ideally within the real estate industry
- Thrives in a fast-paced environment with lots of variety and shifting priorities
- Is able to manage expectations, meet deadlines and juggle multiple tasks and people
- Is self-motivated and able to work independently and as part of a team
- Says ‘yes’ before they say ‘no’; has proven to be resourceful and loves a challenge
- Ideally: has experience with ORTIS, TRREB MLS, Broker Bay, Docusign
- Ideally: has a valid Ontario driver’s license

Other Details
- Work Location: While this role will primarily be in-office it will occasionally involve running errands and being on-site at our listings, as required.
- Hours: mostly Mondays-Fridays, 9-5, though occasional work outside those hours may be requested

The role is an opportunity to take the next step in your administrative career and be part of a thriving real estate company who puts doing the right thing above all else. We value open communication, truth and transparency, accountability, diversity and inclusion.and of course, fun and celebration.

**Salary**: $42,500.00-$47,500.00 per year

**Benefits**:

- Casual dress
- Company events
- Flexible schedule
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- real estate office: 1 year (required)

Work Location: One location

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