Clerk 1

3 weeks ago

Kingston, Canada Utilities Kingston Full time

Company Biography
Utilities Kingston is located in Kingston, Ontario, equi-distant from Toronto, Montreal and Ottawa, where the St. Lawrence River meets Lake Ontario and the Rideau Canal (a UNESCO World Heritage site) - Kingston is a stunning, historic city that consistently ranks as one of the best places to live in Canada. Kingston’s 123,363 community-minded citizens enjoy an outstanding quality-of-life enhanced by superb intellectual, recreational and creative opportunities and supported by excellent health care facilities and municipal services, programs and facilities.

Utilities Kingston in unique in Ontario, combining water, wastewater, gas and electrical services and a broadband fibre optics provided in one company under the leadership of a single C.E.O. This shared services delivery model gives Utilities Kingston clear advantages in cost savings and customer service over other utility providers in the province. Utilities Kingston has provided the residents of Kingston with safe and reliable utility services for more than 100 years.
Primary Duties
Reporting to the Manager of Service and Gas Operations and Metering Services, the incumbent will be responsible for a variety of clerical work for both departments. With the primary focus on all aspects of the annual water meter replacement program which will include booking appointments, letters, creating & completing service orders, checking in meters, maintaining metrics and being the main point of contact for field staff and customer service representatives. Other assigned clerical duties may include composing correspondence, meeting notes, sorting, preparing, organizing, file management, FMS data entry, timesheet collection and data entry and auditing. This role will also coordinate departmental activities with other utility departments as well as the City of Kingston. This position may be required to complete other duties as required to meet departmental needs.
Education, Certification and Other Qualifications Required
- Minimum of two (2) year Post Secondary Diploma in Business Administration or a related field or an acceptable combination of training and experience.
- 1-3 years of experience in an administrative setting.
- MS Excel, Word and Outlook proficiency at the intermediate/advanced level.
- Working knowledge of PeopleSoft software, TTS (Time Tracking System), ArcGIS and CIS (Customer Information System) would be an asset.
- Knowledge of payroll, legal and utilities environments considered an asset.
- Attention to detail with a high degree of accuracy is required.
- Ability to perform well independently and as a team player
- You must have a demonstrated ability to deal effectively with changing priorities in a dynamic work environment
- Excellent mathematical skills
- Strong organizational, communication, coordination and time management skills

Special Working Conditions/Conditions of Employment
- Maintain a valid Class “G” driver’s license throughout employment.

Closing Statement
Your resume and/or cover letter must clearly demonstrate how you meet the requirements of the position.
Accessibility Statement
Appropriate accommodations will be provided as required by the Accessibility for Ontarians with Disabilities Act (AODA) upon request.
Employment Equity

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