Proposal Administrator

3 weeks ago

Toronto, Canada Aecon Group Full time

**Build Your Career at Aecon**

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.

**What is the Opportunity?**

Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. We’re proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country.

**What You’ll Do Here**:

- Order and print tender documents, upload tenders to the internal shared drive and execute printed copies.
- Coordinate and assist with the Bonding/Insurance request forms with the estimators and Bonding company.
- Enter Tender items into Excel to allow for easy upload it into the Hard Dollar estimating program.
- Organize, log, distribute and save bid inquiries and addenda.
- Maintain Tender list and Hard Dollar files with changes as required.
- Prepare tenders for submission including but not limited to: coordination of signatures, org charts, resumes, project experience, bonding, CAD reports, WSIB certificates, etc.
- Facilitate dry-runs with the estimator prior to Tender closing to ensure all information is accurate.
- Writing in Tender pricing by hand or entering unit prices via Bids & Tenders for non-MTO tenders.
- Submission of MTO tenders on RAQS/MERX, including submission of TRF’s, Summary Bid Submission Forms, and Itemized Bid Forms.
- Distribution of the tender results internally and to the bonding company.
- Preparation of statutory declarations/WSIB for all monthly progress payments.
- Order WSIB certificates and CVOR upon expiry, file electronically, and distribute.
- Preparation, coding, processing, distribution, tracking, and filing of subcontracts and related documents.
- Process Contracts on awarded Tenders.
- Update project & insurance tracking spreadsheets.
- Collaborate with Contracts Manager for the Notice of Project.
- Prepare and update resumes of key personnel.
- Assist with pre-qualifications, expression of interests’ and RFP’s.
- Other duties as assigned.

**What You Bring to the Team**:

- Post-secondary education or professional equivalent experiences.
- Highly organized and strong attention to detail.
- Strong time management skills.
- Strong computer skills - working knowledge of Microsoft Software including: Teams, Outlook, Word (specifically formatting) and Excel.
- Strong communication skills - oral and written.
- Ability to think outside the box.
- Ability to work accurately and remain calm under pressure.
- Ability to work well with others as a team.
- Multi-task oriented.
- Results oriented.
- Analytical skills.
- Ability to follow process and respond/adapt to change.
- Capable of reading and understanding Tender document requirements.
- Industry experience preferred.
- Knowledge of the following bidding systems: RAQs, Bids & Tenders, Biddingo, MERX, Metrolinx, Bonfire.

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