Proposal Specialist
3 weeks ago
Our client is seeking a mid-level Proposal Specialist to join their team. Reporting to the Director of Client Communications and Development, and working closely with other members of the Marketing Department, the Proposal Specialist will be responsible for a variety of communications and business development initiatives. Core responsibilities will include writing proposals and other business development documents, as well as writing and proofreading internal and external communications and managing the firm’s representative matters database. Responsibilities could also include writing marketing/promotional content, project managing communications and marketing initiatives and assisting with the firm’s public relations, event/sponsorships, media and advertising programs. We are looking for a confident, knowledgeable and detail-oriented writer with a strong understanding of business development principles and the professional services environment.
Summary of Responsibilities:
Proposals and Business Development
- Work with team members and lawyers to prepare, draft, edit and review proposals, pitches and other business development documents, including re-purposing existing content or writing new content
- Ensure all RFP deadlines are met
- Provide support and guidance to lawyers on fee proposals, with a general knowledge of alternative fee arrangements
- Maintain RFP-related content and tracking tools, including the firm’s representative matters database
- Assist with submissions to directories and ranking organizations
Communications
- Write, edit and oversee the production of marketing and communications materials, which could include brochures, invitations, lawyer biographies or website content
- Update the website as required
- Compose and proofread internal communications material
- Respond to communications requests from lawyers
General
- Assorted communications, business development and administrative tasks, and other duties as required
- Accountable for all work assigned
- Takes initiative
- Confidential
Requirements & Skills:
- Minimum of three years’ experience in a marketing, communications or business development role with significant writing responsibilities, preferably in a professional services firm
- Post-secondary degree, preferably in Communications, Marketing, the Humanities, Business, Public Relations or Journalism
- Handle time pressure situations and stress of multiple demands
- Superior writing, proofreading, editing and communications skills
- Detail-oriented and able to work collaboratively in a fast-paced environment
- Must have a high degree of poise and professionalism and be comfortable dealing with senior personnel in a tactful manner
- Self-starter with the ability to manage projects and work independently
- Strong organizational skills and ability to prioritize and meet deadlines
- Customer service mindset
- Excellent computer skills, including MS 365 (Word, Excel and PowerPoint)
- Exposure to InDesign, VutureVX and databases is an asset
- An understanding of website content management systems is an asset
- Ability to be flexible with daily schedule and willingness to work overtime as necessary
- Ability to problem solve
- Good judgement and decision making
- Strong interpersonal skills
Thank you in advance for your interest in this Proposal Specialist role.
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