Executive Assistant

2 weeks ago


Newmarket, Canada GINCOR Werx Full time

Gincor Werx is an industry leader manufacturing high-quality vocational vehicles including dump vehicles, snow plows, trailers, van bodies, decks, and other service equipment.

Gincor has been ranked as “One of Canada’s Fastest Growing Companies” for seven consecutive years with GROWTH 500.

We are certified as a “Great Place to Work” through GPTW Canada for three consecutive years and recognized as one of Canada's best manufacturing companies to work for.

With ten (10) locations across Ontario, following four decades of success in Central Canada, we offer incredible opportunities for professional advancement and growth.

**Job Function Overview**

As part of a growing, dynamic manufacturing company we are looking for a professional, experienced, reliable, and task oriented Executive Assistant to support the CEO & President along with other members of the senior management team. We require someone who is capable of managing work load and prioritizing tasks in a fast-paced corporate environment.

**Executive Assistant**

Reporting to the President of Gincor, you will provide administrative support and project coordination. You should be a self-starter, have great problem solving skills, be proactive, are able to meet deadlines, and communicate effectively. You can work alone in an office space with little supervision, have a positive attitude and get along well with others.

Ultimately, you will support the senior management team as required with the goal of ensuring projects and tasks are managed efficiently so that the teams goals are met.

**Responsibilities**:

- Uphold a strict level of confidentiality.
- Work well in a team environment and can work in groups or autonomously.
- Respond promptly to managers’ queries
- Maintain an organized filing system of paper and electronic documents
- Facilitate internal communication (Eg., distribute information and schedule presentations)
- Prepare internal and external corporate documents
- Create regular reports and update internal databases
- Schedule and coordinate meetings and appointments
- Coordinate daily calendars of senior managers
- Arrange corporate events as required
- Other various administrative duties as may be required

**Required Qualifications and Skills**:

- Minimum of 5-10 years of previous experience as an Executive Assistant reporting directly to senior management
- Is able to maintain discretion and confidentiality and understands the importance of being professional.
- Strong organizational, project management and with impeccable multi-tasking abilities
- Friendly, compassionate, and professional demeanor
- Great problem-solving skills
- Excellent organizational skills with an ability to think proactively and prioritize work
- Work well in a team environment and also alone.
- Self starter and can complete tasks at hand with little supervision.
- Solid experience of full MS Office suite, cloud systems with technological savvy to adapt to changing systems
- Able to converse in English and French, preferred

**Key Performance Indicators**:

- Demonstration and support of core values and confidentiality requirements
- Timeliness and accuracy of work
- Quality of correspondence, presentations and communications
- Efficiency and Responsiveness
- Ability to track and coordinate assigned projects and flag delays
- Use of technology to improve efficiency

**Benefits**:

- Positive, supportive working environment
- Ability to learn and grow
- Empowered to make some decisions.
- Comprehensive Benefits Package including vision care, health care and dental care
- Flexible schedule
- On-site parking
- Profit sharing
- RRSP match

If you are looking for a rewarding, challenging and fun career, are results driven, motivated and anxious to become part of a dynamic team then Gincor Group is looking for you

Gincor offers a positive, fast-pace, challenging, innovative, environment with competitive overall compensation and benefits package.

We thank all applicants. Those selected for further consideration will be contacted.

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Vision care
- Wellness program

Schedule:

- Day shift

Work Location: In person



  • Newmarket, Ontario, Canada Tim Hortons Assistant Manger Full time

    As a member of the management team, you are an enthusiastic role model who motivates Team Members to deliver exceptional service for every guest, every time. You build positive relationships with your team members and promote a positive and inclusive work environment.As a passionate team leader, you believe in the importance of training Team Members to...

  • Executive Assistant

    2 months ago


    Newmarket, Canada Sign Network Architectural Products Full time

    Job Posting: Executive Assistant Company: Sign Network Architectural Products Location: Newmarket, Ontario, Canada Position: Executive Assistant Overview: **Responsibilities**: - Organize the executive's daily schedule and meetings, including booking meeting rooms as required - Make travel arrangements for the executive team - Prepare presentations and...

  • Executive Assistant

    3 days ago


    Newmarket, Canada Sign Network Architectural Products Full time

    Job Posting: Executive Assistant Company: Sign Network Architectural Products Location: Newmarket, Ontario, Canada Position: Executive Assistant Overview: **Responsibilities**: - Organize the executive's daily schedule and meetings, including booking meeting rooms as required - Make travel arrangements for the executive team - Prepare presentations and...

  • Executive Assistant

    2 months ago


    Newmarket, Canada Southlake Residential Care Village Full time

    **EXECUTIVE ASSISTANT (Full-time) - Southlake Residential Care Village** **Organization Background**: **Position Summary**: Reporting to the Executive Director, and in support of our Senior Leadership team, your executive-level administrative skills, combined with your excellent communication skills and customer service focus, will be necessary to provide...

  • Executive Assistant

    2 months ago


    Newmarket, Canada Magna International Inc. Full time

    **Job Number**: 62367 **Group**: Magna Mechatronics, Mirrors & Lighting **Division**: Mechatronics, Mirrors & Lighting Group Office **Job Type**: Permanent/Regular **Location**: NEWMARKET **Work Style**: **About us** We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that...

  • Executive Assistant

    3 days ago


    Newmarket, Canada Magna International Inc. Full time

    **Job Number**: 62367 **Group**: Magna Mechatronics, Mirrors & Lighting **Division**: Mechatronics, Mirrors & Lighting Group Office **Job Type**: Permanent/Regular **Location**: NEWMARKET **Work Style**: **About us** We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that...

  • Executive Assistant

    2 months ago


    Newmarket, Canada Girls Inc of York Region Full time

    We are looking for an **Executive Assistant** to join our team in Newmarket. **About the opportunity** Reporting to the Executive Director, the Executive Assistant performs a variety of administrative and clerical responsibilities to provide effective, efficient, and professional support to the office of the ED and Girls Inc. of York Region. August 2021...

  • Executive Assistant

    7 days ago


    Newmarket, Canada Weight Loss by Gina Full time

    **Our Mission** Weight Loss by Gina is on a mission to change the diet industry by showing people they can lose weight in a healthy way, both physically and mentally, while making it accessible, affordable, doable, and sustainable. We also strive to make weight loss as fun and as easy as possible. Where you not only lose weight in a healthy way, but also...

  • Executive Assistant

    2 months ago


    Newmarket, Canada GINCOR Werx Full time

    Gincor Werx is an industry leader in high-quality vocational vehicles including dump vehicles, snow plows, trailers, van bodies, decks, and other service equipment. Gincor has been ranked as One of Canada’s Fastest Growing Companies for seven consecutive years with GROWTH 500 and is continually looking to add to its team. We are also certified as a Great...


  • Newmarket, Canada GINCOR Werx Full time

    Gincor Werx is an industry leader in high-quality vocational vehicles including dump vehicles, snow plows, trailers, van bodies, decks, and other service equipment. Gincor has been ranked as One of Canada’s Fastest Growing Companies for seven consecutive years with GROWTH 500 and is continually looking to add to its team. We are also certified as a Great...


  • Newmarket, Canada GINCOR Werx Full time

    Gincor Werx is an industry leader in high-quality vocational vehicles including dump vehicles, snow plows, trailers, van bodies, decks, and other service equipment. Gincor has been ranked as One of Canada’s Fastest Growing Companies for seven consecutive years with GROWTH 500 and is continually looking to add to its team. We are also certified as a Great...


  • Newmarket, Canada Pickering College Full time

    Reporting to the Head of School, the Executive Assistant will provide administrative support to the Head of School, Assistant Head of School, Academics and the Board of Directors. In addition to providing day-to-day administrative assistance including correspondence, meeting minutes, travel arrangements, communications and calendaring etc. for the Head of...


  • Newmarket, Canada Social Enterprise for Canada Full time

    **Organization Overview** Social Enterprise for Canada(SEC) is a progressive charitable organization, dedicated to creating communities that exemplify Canadian values. SEC maintains its head office in Newmarket and provides direct human services for multiple programs, which include Supervised Access, EarlyON Child & Family Centres, Welcome Centre for...

  • Executive Assistant

    2 weeks ago


    Newmarket, Canada Southlake Regional Health Centre Full time

    Company Bio Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the...

  • Executive Assistant

    1 month ago


    Newmarket, ON, Canada GINCOR Werx Full time

    Gincor Werx is an industry leader manufacturing high-quality vocational vehicles including dump vehicles, snow plows, trailers, van bodies, decks, and other service equipment. Gincor has been ranked as “One of Canada’s Fastest Growing Companies” for seven consecutive years with GROWTH 500. We are certified as a “Great Place to Work” through GPTW...


  • Newmarket, Canada Century 21 Real Estate Full time

    Real Estate Salesperson looking for an administrative assistant. - Ability to work with great accuracy and attention to detail - Ability to think outside of the box, prioritize tasks, and solve challenges independently. - Demonstrate a willingness to learn and be coached - Proficient with Google products, DocuSign, and Webforms/Skyslope an asset - Knowledge...

  • Executive Assistant

    2 months ago


    Newmarket, Canada Newmarket Hyundai Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years **Tasks**: - Establish and co-ordinate administrative policies and procedures - Prepare agendas and make arrangements for committee, board and other meetings - Compile data and prepare papers for consideration and presentation by executive committees and boards of directors - Prepare...

  • Executive Assistant

    1 month ago


    Newmarket, Canada Newmarket Hyundai Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years **Tasks**: - Establish and co-ordinate administrative policies and procedures - Prepare agendas and make arrangements for committee, board and other meetings - Compile data and prepare papers for consideration and presentation by executive committees and boards of directors - Plan,...


  • Newmarket, Canada Metlifecare Full time

    12-month fixed term maternity leave contractHybrid work model and an opportunity to really gain quality experienceState of the art new office in NewmarketWe are looking for an enthusiastic, team player for a 12-month fixed-term maternity leave cover. Based at our Newmarket Support Office and reporting to the General Counsel & Company Secretary, you will be...


  • Newmarket, Canada Metlifecare Full time

    12-month fixed term maternity leave contract Hybrid work model and an opportunity to really gain quality experience State of the art new office in Newmarket We are looking for an enthusiastic, team player for a 12-month fixed-term maternity leave cover. Based at our Newmarket Support Office and reporting to the General Counsel & Company Secretary, you will...