Medical Secretary

2 weeks ago

Toronto, Canada Sunnybrook Health Sciences Centre Full time

The Sunnybrook Division of Urology Partnership is an academic Urology division providing sub-specialty and general urology care for patients across Ontario.

Join the Sunnybrook Division of Urology Partnership as a Full-Time Medical Secretary for a duration of one year, with the possibility of extension. This position offers an opportunity to provide administrative support to a single urologist within our academic Urology division.

**Responsibilities**:

- Schedule and manage outpatient clinics using physician Outlook, scheduling software, and patient registration systems.
- Coordinate outpatient appointments and diagnostics.
- Manage the scheduling and coordination of outpatient procedures.
- Maintain physician's schedules for clinics, procedures, and academic duties.
- Prepare patient charts and ensure accurate filing.
- Answer incoming calls and direct patients to the appropriate individuals.
- Fax documents to physicians' offices and organize incoming faxes.
- Schedule and coordinate follow-up appointments and diagnostics.
- Collaborate with other administrative staff as needed.
- Take minutes if required.
- Update physician CVs.
- Perform other assigned duties as needed.

Qualifications/Skills:

- Post-secondary degree or diploma in Office Administration or recognized equivalent, or a combination of education and experience.
- Advanced working knowledge of Microsoft Outlook, Access, Word, Excel, and PowerPoint.
- Minimum of 5 years' experience in a medical administrative assistant role, preferably in an academic or community hospital setting.
- Ability to take initiative and act independently, while also accepting direction.
- Excellent written and oral communication skills and a good team player.
- Strong time management skills and attention to detail.
- Ability to prioritize tasks based on urgency.
- Capacity to work independently and manage multiple demands, including time-sensitive requests.
- Good interpersonal skills and ability to work well with diverse individuals
- Tact and discretion in handling sensitive and confidential issues.
- Willingness to take on new responsibilities.
- Satisfactory attendance record.
- Ability to maintain strict confidentiality.
- Knowledge of medical terminology.

Note: This position is employed by Sunnybrook Division of Urology Partnership, not directly by the hospital. If you require accommodation for a disability during any stage of the recruitment process, please indicate this in your cover letter. This position is a one year contract.

Please be advised that all new hires must have received the full series of a COVID-19 vaccine or combination approved by Health Canada, with the final dose received at least 14 days ago. Requests for medical exemptions or other exemptions based on the Ontario Human Rights Code will be considered on a case-by-case basis.

Sunnybrook Health Sciences Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.

Sunnybrook Health Sciences Centre is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.

Please be advised that in order to be eligible for employment at Sunnybrook, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); **AND** have received the final dose of the COVID-19 vaccine at least 14 days ago. Medical exemptions or any other kind of requested exemption based upon the Hospital’s obligations pursuant to the Ontario Human Rights Code will be considered on a case-by-case basis.

  • Medical Secretary

    4 weeks ago

    Toronto, Canada Village Family Health Team Full time

    **Village Family Health Team **is a primary care provider located in Liberty Village, Toronto. We provide primary care to all members of our community with a special focus on serving people with serious mental illness and addictions. We are hiring for two full-time positions with competitive benefits package including HOOPP pension plan. Liberty Village...

  • Medical Secretary

    2 weeks ago

    Toronto, Canada Sinai Health Full time

    **_This is a temporary full-time assignment for twelve (12) months._** Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick...

  • Medical Secretary

    4 weeks ago

    Toronto, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our...

  • Medical Secretary

    4 weeks ago

    Toronto, Ontario, Canada St Michael's hospital Full time

    Medical Secretary - Ophthalmology (Job ID: 3744)The Medical Secretary formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Medical Secretary coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's...

  • Medical Secretary

    7 days ago

    Toronto, Ontario, Canada St Michael's hospital Full time

    Medical Secretary - Ophthalmology (Job ID: 4477)The Medical Secretary formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Medical Secretary coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's...

  • Medical Secretary, Medical Services

    3 weeks ago

    Toronto, Canada Baycrest Full time

    Responsibilities include but are not limited to:Responsibilities include but are not limited to: Processes referrals, schedules and confirms client appointments, and completes referrals on behalf of clients, including laboratory investigations, diagnostic tests, consultations, and referrals to other specialists & clinics and the Community Care Access...

  • Medical Secretary

    4 weeks ago

    Toronto, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our...

  • Medical Secretary

    3 days ago

    Toronto, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Bridgepoint Active Healthcare, the Lunenfeld-Tanenbaum Research...

  • Medical Secretary

    4 weeks ago

    Toronto, Canada Parkdale Queen West Community Health Centre Full time

    **INTERNAL/EXTERNAL POSTING** **Two 1.0 FTE- Full-Time Regular Positions** **Parkdale Site **Medical Secretary** **2 Full-time Regular Positions, each at 1.0 FTE (35 hrs/week), Bargaining Unit - UFCW Local 175** **Parkdale Queen West Community Health Centre** (Parkdale Queen West CHC) is a dynamic, community-based health care organization serving mid-west...

  • Medical Secretary

    7 days ago

    Toronto, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our...

  • Medical Secretary

    7 days ago

    Toronto, Canada Unity Health Toronto Full time

    The Medical Secretary formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Medical Secretary coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's practice, while providing professional and...

  • Medical Secretary

    2 weeks ago

    Toronto, Canada St Michael's hospital Full time

    Medical Secretary - Ophthalmology (Job ID: 4477)The Medical Secretary formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Medical Secretary coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's...

  • Medical Receptionist

    5 days ago

    Toronto, Canada EXR Medical Imaging Full time

    EXR Medical Imaging is a network of 5 diagnostic imaging centres across Durham and the GTA. Responsibilities include: - Patient registration and billing - Operation of Office equipment - Coordination of patient appointments. - Book appointments at the clinic - Coordinate booking of patient appointments at other EXR sites as appropriate - Explanation of...

  • Medical Receptionist

    4 weeks ago

    Toronto, Canada EXR Medical Imaging Full time

    EXR Medical Imaging is a network of 5 diagnostic imaging centres across Durham and the GTA. Responsibilities include: - Patient registration and billing - Operation of Office equipment - Coordination of patient appointments. - Book appointments at the clinic - Coordinate booking of patient appointments at other EXR sites as appropriate - Explanation of...

  • Medical Secretary

    7 days ago

    Toronto, Canada Baycrest Full time

    Hearing Services at Baycrest has an opportunity for a **MEDICAL SECRETARY, PERMANENT FULL TIME** 70 Bi-weekly hours SEIU Clerical Hourly Pay Rate: $23.4104 - $25.4960 Baycrest’s **Ambulatory Medical Specialty Clinics **offer 16 different clinics (e.g. ENT, Urogynacology, Opthalmology, Neurology, Chiropody, Dental, Hearing Services). With a focus on...

  • Medical Secretary

    5 days ago

    Toronto, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Bridgepoint Active Healthcare, the Lunenfeld-Tanenbaum Research...

  • Medical Secretary- Neurophysiology Lab E.e.g

    3 days ago

    Toronto, Canada Sunnybrook Health Sciences Centre Full time

    **Summary of Duties** To provide medical secretarial support services to the inter-professional Neurophysiology Lab, in particular Sleep and EEG. Duties include, but not limited to: booking and scheduling patients for Sleep studies/ EEG’s/EMG, responding to enquiries, entering data in databases, assisting clinical staffs with patient care, and setting up...

  • Medical Secretary, Integrated Recovery and Covid

    4 weeks ago

    Toronto, Canada Sherbourne Health Full time

    **internal/external posting** **job title: Medical Secretary, Integrated Recovery and COVID Care** job ID #: CHCBI MSIRCC 22-1130 department: Community Health and Capacity Building Initiatives reports to: Project Manager, Integrated Recovery and COVID Care salary range: MS1 $20.31 - $25.64 per hour status: Full-Time, Contract until March 2023 hours:...

  • Medical Secretary

    4 weeks ago

    Toronto, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our...

  • Medical Secretary

    4 weeks ago

    Toronto, Canada Sunnybrook Health Sciences Centre Full time

    We currently have a **Regular Part-time **opportunity for a** Medical Secretary **in the **Arrhythmia Device Clinic **at our **Bayview **campus. **Hours of Work: **Weekday**:Days, 8 hrs; As per schedule **Summary of Duties** - Scheduling of outpatient and inpatient procedures for Arrhythmia Services and Non Invasive Lab. - Scheduling Arrhythmia...