Account Associate

3 months ago

Mississauga, Canada ConduitHR Full time

**Overview**:
Conduit HR is a HR firm specializing in recruitment services and human resources consulting support. We are based in the GTA and serve clients across the nation. Our client is the industry leader in supplying, installing and servicing overhead doors, docks and gate solutions for commercial and industrial facilities since 1912. They are seeking a talented and motivated Account Associate, reporting to the Controller.

We work to attract, develop, and retain highly qualified individuals representing the diverse communities in which we live. Employment policies and decisions on employment and promotions are based on merit, qualifications, performance, and business needs of our clients.

**ABOUT THE ROLE**

This individual will perform accounting and clerical duties related to the efficient maintenance and processing of accounting transactions. The individual will be responsible for all vendor management and payment processing for the organization, report compilation, invoicing and other related duties.

**Roles and Responsibilities**
- Processing all vendor bills and entering in accounting system
- Review of vendor statements on a monthly basis and ensuring any errors are corrected
- Resolving discrepancies between purchase orders and vendor bills
- Completing bi-weekly cheque runs and managing all out-going mail
- Vendor creation and maintenance in QuickBooks for proper remittance
- Collecting and maintaining all required vendor documentation (EFT information, COI’s etc.)
- Updating vendor terms and contact information to ensure accuracy
- Daily posting of cash receipts / payments from customers
- Investigating service issues with Service Manager on outstanding invoices
- Forwarding any problem accounts to appropriate managers with relevant backup
- Assisting with invoicing duties as required
- Maintaining inventory of office supplies and replenishing as required
- Creating reports as requested by the Controller
- Back up for AR invoicing
- Assist with 3rd party compliance customers

**Experience**
- Minimum 3 years accounting / accounts payable/accounts receivable and QuickBooks experience
- Accurate data entry and attention to detail
- Strong organization and time management
- Ability to work in a fast-paced environment
- Experience working with QuickBooks or related accounting software a plus
- Experience in construction, manufacturing and financial industry (preferred)

**Skills**
- Excellent verbal and written communication skills
- Excellent interpersonal skills
- Analytical, evaluation and negotiation skills
- Proficient in Microsoft Office (Word, Excel, Outlook, and Project)
- Proficient with QuickBooks
- Proficient with common business practices relating to the purchase, pricing, terms of contracts, shipment, taxes, and payment for products and services
- Highly organized
- Must be able to work effectively with mínimal supervision

**Working Location**
- On site/In person/full time position

**Additional Information**
- This is a _**Temp to Perm position**_ _(3 months) with a high possibility of moving to full time permanent employment_

**Benefits**:

- Eligible for vacation/ benefits upon full time permanent employment

**Work Schedule**:

- 8:00 am to 5:00 pm with a **30-minute break**:

- Monday to Friday

Pay: $48,000.00-$52,000.00 per year

Schedule:

- Monday to Friday

Application question(s):

- How many years of experience do you have using QuickBooks
- Have you worked in vendor management and payment processing (processing vendor bills, conducting vendor statement reviews, correcting errors, creating reports, invoicing etc.)?
- Have you resolved discrepancies between purchase orders and vendor bills in your previous roles?
- Do you have experience managing outgoing mail, organizing vendor documentation, and replenishing office supplies
- Have you managed bi-weekly cheque runs or other payment processes?
- Are you experienced in maintaining and updating vendor terms, EFT information, and other relevant documentation?
- Do have experience working in construction, manufacturing and financial industry (preferred)

**Experience**:

- Accounting: 3 years (required)
- Microsoft Office: 3 years (required)
- Data entry: 3 years (required)
- Accounts receivable/payable: 3 years (required)

Work Location: In person

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