Events Coordinator

3 weeks ago

Mississauga, Canada City of Mississauga Full time

Req ID: 24994

Vacancy Type: Permanent

Number of Positions: 2

Closing Date: 04/30/2024

**Job Summary**:
Reporting to the Supervisor, Event Bookings, the Coordinator, Events - Food Services will be responsible for co-ordination and booking a variety of food service functions, conferences, and events. The Coordinator, Events - Food Services will organise, plan and communicate event details to on premises staff at multiple locations.

**Duties and Responsibilities**:

- As the first point of contact for internal and external customers, you will:

- Work with the food services management team to develop a sound approach to the marketing of food and beverage banquet facilities to customers.
- Have the ability to identify the client's need and evaluate their requirements
- Provide cost estimates and banquet event orders in a timely manner.
- Assist with menu planning based on communication received from the culinary team.
- Obtain/record event details on banquet event orders; confirm booking reservation in city system (ActiveNet); effectively communicate even details/service requirements and updated to all related venues.
- Upsell and maximise revenue potential.
- Follow-up with clients upon event completion.
- Attend food and beverage trade shows for the purposes of business development and sales; develop customer "friendly" service/resource programs.
- Assist client with planning to ensure the banquet "experience" (event coordination/timing, ceremony/floor/conference/meeting set-ups, wine/bar service, menu selection, linens and music/decorations) meet expectations and is well received.
- Update on a regular basis date entry for a variety of administrative documents/reports.
- Process invoices for banquet/catering services and forward them to the customer service centre.
- Work with administrative staff on monthly revenue reconciliation.
- Act as a resource for Food Services and venue staff with respect to details and logistics.
- Perform other duties as assigned.

**Skills and Qualifications**:

- Graduate of a post secondary program in a Hospitality or Event Management program with at least 5 years progressive event coordination responsibility in restaurants/catering, and or conference/event coordination, sales and marketing experience.
- Must possess Smart Serve Certification and willing to obtain First Aid/CPR, Food Handlers and WHMIS certification within 6 months of hire.
- Experience and robust working knowledge of wedding etiquette/planning, banquet styles of service, cocktail receptions, conference/meeting requirements, golf tournaments, theatre events.
- Extensive knowledge of Alcohol and Gaming Commission of Ontario rules, regulations and endorsements required.
- Competent computer literacy in MS Word, Outlook and Excel.
- Excellent customer service skills with the ability to establish effective working relationships with both external and internal customers/coworkers by way of excellent oral and written communication skills.
- Ability to work in a fast-paced work environment including strong organizational skills with the ability to prioritize, multitask and work under tight timelines.
- Must be able to work effectively in a team setting as well as independently.
- Excellent organizational skills with the ability to prioritize, follow-up, as well as exercise good judgement with customer requests.
- Knowledge of corporate business trends, ability to prepare estimates and Request for Proposal (RFP's) accurately.
- The ability to work flexible hours including evenings, weekends and holidays is required.
- Must possess a Valid Class "G" drivers license. Access to a vehicle to attend various locations and events is required.

Hourly Rate/Salary: $ 67,068.00 - $ 89,424.00

Hours of Work: 40

Work Location: Civic Centre

Department/Division/Section: CMS/Community Services Dept, CMS/Recreation & Culture Division, South District

Non-Union/Union: Non Union

All personal information is collected under the authority of the Municipal Act.

**Equity, Diversity and Inclusion**
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion.

**Accommodations**
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessm

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